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2010 MINUTES FOLLOW IN REVERSE CHRONOLOGICAL ORDER. |
| Select Board meets every 2nd and 4th wednesday of each month. |
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
July 19, 2010
Chairman Ron Price called the meeting to order at 6:20 p.m. Present: Ron Price (Selectman), Clint Spaulding (Selectman), Sallyann Hadyniak (Dep. Secretary) Erna Keller (Treasurer), Janet Boynton (Cemetery Committee), Jay Guber (Code Enforcement Officer), Jim Waterman (Fire Chief), Ken Kupferman, and Evan Coleman
REVIEW MINUTES:
Clint Spaulding made a motion to accept the minutes of the July 6 meeting as written, Ron Price seconded the motion, minutes to be placed on file. Motion passed.
CITIZEN’S ISSUES AND CONCERNS:
Ken Kupferman was representing Steve Deutchman, prospective purchaser of property on Ledges Lane. Ken needed information regarding shoreland zoning setback requirements. Both parties had contacted Jay Guber, who didn’t give them any information because neither party was the owner of the property. Mr. Kupferman pointed out that there was a discrepancy in the tax bill and the tax card. He had spent several hours in the Town Office looking for information. Jay Guber arrived at the meeting, and met privately with Ken Kupferman. The meaning of ‘resource protection district’ had to be explained.
Evan Colman presented to the Selectman a Municipal Proposal for Single Stream Recycling. He explained the benefits of single stream, recycling figures, current recycling system, an estimated annual recycling cost, consultant fee, the savings over a five year period key points financial breakdown and consultant fee. The Selectmen have a copy of the proposal. After the presentation, Evan answered some questions that Mr. Price asked; Ron took Evan’s contact info.
HISTORICAL COMMITTEE;
Jim Waterman requested a key to the office so that the Historical Committee would be able to hold their meetings in the building starting in October. Jim will not be the treasurer for the Historical Society after the elections. A key will be given to them for the trailer and they can hold their meetings in that building which is heated.
FIRE CHIEF:
Jim reported that the fire department will purchase 6 new tires for truck #3 at the cost of $900.00. The work will be done at the fire station. Tie rod end work needs to be done on the Utility truck and the air conditioning needs to be checked out.
The Selectmen have not acted on the heating system regarding applying for a grant for the fire house. Jim also wants to have the front of the fire house paved by the front doors.
The plumbing system has been redone and spiders were setting off the alarm and that needed to be cleaned. He suggested that a moth ball be put on the sensor in order for the alarm not to go off accidentally.
TREASURER’S REPORT:
1. Payroll Warrant this week is $1,433.89
2. Payroll for week ending 7/12/2010 was $1,403.21
3. The checkbook balance is $75,031.06 (after A/P warrant is paid the balance will be $6,400.06)
4. A/P this week is $68,631.00 (This brings school payment up to date. There will be another A/P this week with BMV. Paving ($16,000.00) and other regular bills. The amount of deposit for today will be somewhere around $25,300.00 and Erna will transfer funds tomorrow to pay the paving bill.
5. A/P for week ending 7/13/2010 was $1,261.05.
6. The town received a check from Beaver Ridge Wind for donation to the ball field in the amount of $1,000.00, MSAD3 reimbursed the town $530.99 for elections, Senior Spectrum refunded an over payment of $445.00. State Revenue Sharing $7,560.18, Viking reimbursed the Historical Society $77.76 for materials returned.
7. Bangor Savings was at the Town Office today and talked about having another meeting. They would like to work with us about getting back to Bangor Savings.
Erna would like to go back to the old way so that the Selectmen will see all the bills that come in and that are paid out.
Clint Spaulding made a motion to pay the A/P warrant in the amount of $68,631.00. Ron seconded the motion. Motion passed.
Clint Spaulding moved to pay the A/P warrant in the amount of $1,261.05. (last week’s) Ron Price seconded the motion; motion passed.
Clint Spaulding moved to pay the two payroll warrants, one in the amount of $1,433.89 and the second one for 7/12/2010 in the amount of $1,403.21. Ron Price seconded the motion. Motion passed. Erna reported that there was a glitch in the Trio system, but it was taken care of and is o.k. now.
There was a lengthy discussion regarding the Ledges Lane property that Ken Kupferman was talking about earlier in the meeting. Jay stated that nothing can be done on the property until they get a permit through the state because of the resource protection district and it will be very costly. Jay pointed out that it is not his job to do the homework for the buyers; they should go to the owner.
CODE ENFORCMENT OFFICER:
Mr. Guber gave a permit to Richard and Casey Redwine on 26 Smithton Road. They have a plumbing and building permit where they are going to add under the original roof of a garage a new foundation, master bedroom, master bath, kitchen,
A stop work order was given to Richard Priorie, 166 Smithton Road, because he has a subsurface plumbing permit, but doesn’t have a permit for internal plumbing. Jay will then issue a building permit.
ROAD COMMISSIONER:
Ron Price reported that the Sibley Road has been paved and the area walkway by the trailer is completed and was included in the total price. Warren Spaulding will be cutting the grass because Lendell Chase is scheduled for surgery.
BUDGET COMMITTEE;
Selectmen Ron Price and Clint Spaulding agreed to appoint Sallyann Hadyniak to the Budget Committee in fill the vacant spot of Dana Canavan. Sallyann will be sworn in by Cindy Abbott effective immediately.
OLD BUSINESS: None
NEW BUSINESS:
Ron Price questioned why the Bangor Savings Bank wanted to schedule a meeting. Erna Keller stated that they called to set up a meeting because they wanted to know why the Town of Freedom pulled out all their money from the bank.
Ron continued to say that he and Clint had spoken about this subject and they both feel that even though the treasurer and town clerk position are elected positions, they feel the Selectmen should make the final decision as to what bank should be used.
If any changes are t be made, they would prefer to have it done the first of the year after all the audits are completed and not to change in mid stream.
Erna also stated that Key Bank has not lived up to many of the things they said they would do. Ron felt that changing banks only confuses the matter and he prefers if it gets done at all, it would be after the audits are completed.
The next Selector’s meeting will be Monday, August 2, 2010 at 6 PM.
Motion to adjourn passed at 7:45 PM.
Respectfully submitted,
Sallyann Hadyniak
Deputy Secretary
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
JULY 6, 2010
Chairman Price called the meeting to order at 6:03 PM. Present: Carol Richardson (Selectman), Ron Price (Selectman), Clint Spaulding (Selectman), Janet Boynton (Cemetery Cmte.), Dave Bridges (Comp. Plan Cmte.), Clint Spaulding Jr., Heather Perry (new Mt. View Superintendent of Schools), and Glen Bridges (Secretary).
CITIZEN’S: Heather Perry introduced herself to the Board, said she is accustomed to working with municipal officers, and welcomed any communication from the Board in her new position as Superintendent of Schools. She’s been on the job for a week, and expects to be “up to speed” by September.
REVIEW MINUTES: The minutes from June 21 were accepted as written.
CORRESPONDENCE: There is an Assessor’s school taking place August 2-6.
On July 17, The Sebasticook Watershed Land Trust is hosting a potluck, annual meeting, and tour of the China School Forest.
TREASURER’S REPORT: Payroll warrant for week ending June 28 was $2256.59. This week’s payroll is $2037.29. The checkbook balance is $15,489.48.
The A/P warrant is $15,229.43.
The Town still owes the June school payment, and July is now due. If tax bills can go out on July 9th, as planned, monies will be coming in soon.
A check was received from Viola Greeley for perpetual care d for the Greeley Family plot. Erna will look into the best CD rates/terms for that.
An important meeting: Bangor Savings representatives will be in the office on July 19 at 2:30 PM to meet with Selectmen and Erna.
Carol moved, seconded by Clint, to sign two payroll warrants and the A/P warrant; motion passed.
TOWN CLERK: Carol reported that Cindy needs to order some cleaning supplies for Kathy, and stationery supplies for the tax bills.
Cindy will be sending out the 2009 30-days notices on July 19th.
Ron read a note from Cindy about her plan to improve the garden around the mailbox. She has asked for $100, the balance to be raised by the Rec. Cmte. This generated a long discussion, followed by a unanimous vote to give Cindy the $100.
ROAD COMMISSIONERS: A bid was received to pave Sibley, but it was noted that the Board voted June 21st to hire Cameron at a significantly lower figure.
Clint reported a quote was received for the Fire Dept. of $6500 to dig out, grade, and pave in front of the Fire House. That will go to Jim Waterman.
Ron asked Clint to have Cameron pave the walkway between the office and the annex while they are in Town (maybe throw it in for free?).
Clint asked John Works to grade and crown the gravel roads again. If needed, they should be done one more time in the fall.
The Town will have to pay for trucking the tar at the old dump site for recycling.
Truck #8 is being worked on, rust removed and spots painted.
Cold patch is needed on Greeley Rd.
Ron talked to Mike Hamlet about repairing the bucket.
Dave Bridges reminded the Road Commissioners that the old dump site needs to be mowed every year. Discussion followed about who could do that. Bo Spaulding is too busy. Clint moved to authorize Ron to hire Bill Allen for the job
Glen Bridges asked if the bridge on Mitchell Rd. that needs a guard rail will be fixed before winter.
PLANNING BOARD: Meets July 13th.
COMP. PLAN COMMITTEE: A subcommittee meets July 7th, regular meeting July 13th.
CEMETERY COMMITTEE: Carol and Janet reported that the committee has overspent its budget by $954 on labor and signs, etc.
BUDGET COMMITTEE: Ron said he needs to talk to Doug Van Horn again.
OLD BUSINESS: Clint reported that Bartlett’s screen can be rented for $300 per day with a $100 delivery fee for screening the soil at the ball field. Clint expects the total to come to $1000 - $1100. The ball field project is also overspending its budget. $3500 was raised this year, and $2000 was raised each year for 4 years, but was not put aside. Discussion followed about rolling those monies over. Ron pointed out that the job needs to be finished regardless.
Clayton assured Clint that he can move the Mitchell monument without damaging it to a location at the Mitchell field.
Ron reported that the Town has been granted one Veteran’s Memorial bench, now we need a plan. He asked Carol to call Viola and Lorraine to meet Thursday at noon to decide on the location.
Ron asked what is happening with the keys.
Regarding the railings to the annex, Ron suspects that the wood used is safe, but will call Viking Lumber to find out if there are toxins in the pressure treated lumber.
Ron will go over the Kleinschmidt report with Willa Dibner, hoping it contains the information she needs.
Ron asked Carol to get all the info together on two tax bills that have legal questions and fax them to Bill Kelly. Carol agreed to do that, and said she can get a copy of the deeds tomorrow.
NEW BUSINESS: Carol reported that Mike Rogers (Maine revenue Services) determined that Freedom is taxing at 89% of the State evaluation, and can use a figure of $9500 for the Homestead exemption. This year the State evaluation of Freedom
is $51,150,000.
Carol cited the following figures:
Municipal funds raised: 2010 - $481,288.04 2009 - $509,711.25
School tax: 2010 - $411,737 2009 - $386,923
Maine Revenue Sharing: 2010 - $45,000 2009 - $76,000
Other revenue: 2010 - $106,500 2009 - $120,000
County Tax 2010 - $75,292 2009 - $76,998
Ron suggested setting a time for an Assessor’s meeting to review all the tax figures and the commitment form, and to sign the committment form. Ron moved to recess this meeting until Thursday, July 8 at 6 PM to finish the Assessor’s business. Motion to recess passed at 8:15 PM.
JULY 8, 2010
Ron called the recessed meeting to order at 6:12 PM. Present were: Carol Richardson, Clint Spaulding, Ron Price, Dave Bridges, Jay Guber, Glen Bridges.
A notice on back taxes and letter to explain taxes to be included with tax bills were read and discussed and edited. The letter compared the 2009-2010 tax figures which determine the mill rate.
Carol reported that the state will reimburse $5000 for the homestead exemption.
Carol moved, seconded by Clint, to accept a mill rate of $14.3. Motion passed with 3 votes.
CEO: Jay Guber reported that he granted a permit to Sue Berry for a dormer, and a plumbing permit.
He also called Robert Muelman on Sandy Pond to persuade him to remove two dangerous posts that are sticking out of the lake and creating a hazard to boaters. These posts used to support his swim raft. Robert agreed to remove them.
The next Selectmen’s meeting will be July 19, 2010.
Motion to adjourn passed at 6:50 PM.
Respectfully submitted,
Glen Bridges, Secretary
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
JUNE 21, 2010
Chairman Price called the meeting to order at 6:04 PM. Present: Carol Richardson (Selectman), Clint Spaulding (Selectman), Ron Price (Select Bd. Chair), Dave Bridges (Comp. Plan Cmte.), Jay Guber (CEO), Janet Boynton (Cemetery Cmte.), Clayton Larrabee, Dottie Holmes, Jim Waterman (Fire Chief), Glen Bridges (Secretary), Samantha Spaulding.
REVIEW MINUTES: The minutes from June 7, 2010 were accepted as corrected (two dates).
CITIZENS ISSUES: Janet Boynton again received praise for the work her committee did on cemeteries, the committee being Janet and Carol, followed by applause from the group.
Dave asked how the audits were coming. Carol replied that 2006 will be finished by August 29, the rest by the time of Town Meeting. Pressure to get these done is coming from the State, and our insurance company.
Clayton said he has the ball field all torn up. The soil needs to be screened, and renting a screen would cost $1000. Discussion followed about whether a screen can be borrowed. It’ll take 2-3 days to screen the loam; the town loader will be used. Grass seed will also be an expense. Ron reported that Beaver Ridge Wind will contribute to a backstop. Carol moved to reimburse each volunteer truck driver
$60 for gas; motion passed. Clint suggested banners be hung to thank volunteers and Beaver Ridge Wind. Clayton will pick up the grass seed.
CORRESPONDENCE: The Town was informed that Bill Kelly will be on vacation from June 28 to July 6. An e-mail was received asking if the town received the judgment from the Court regarding Tom Martin’s property. Laura Pines e-mailed to ask if 2 lots of a subdivision can be joined into one in a deed. Jay will contact her. Jay pointed out that two abutting non-conforming lots owned by one owner have to be joined into one, according to State law.
CODE ENFORCEMENT OFFICER: Jay Guber reported that all subsurface permits are up to date now. He received an intent to harvest notice for Hague Brochu’s land. This 18 acres on No. Palermo Rd. is a “change of use” situation from a woodlot to agriculture.
Two building permits were issued: A garage and breeze way for the Alleys on No. Palermo Rd., and deck extension for Stephanski on Ayer Ridge Rd.
The annual meeting for CEOs is coming up, Jay needs his $10 dues reimbursed and expenses. He attended an all day workshop in Bangor about legal issues.
Jim Jaranka on Mitchell Road has never applied for a permit for his trailer, 2 additions, 2 sheds, or hoop garage. Jay issued the permits with a $100 fine; the situation was partially the Town’s fault.
TREASURER’S REPORT: Erna reported the payroll warrant for the week ending June 14 was $2474.82. The payroll this week is $4788.90.
Carol moved to sign the $2474.82 payroll warrant; motion passed.
Carol moved to sign the $4788.90 payroll warrant; motion passed.
The checkbook balance is $74,747.74 before the A/P warrant. The A/P warrant this week is $86,115.97, which includes 2 school payments. If the May payment is postponed, the A/P would drop to $53,575.97. Checkbook balance will be $21,171.77
Carol moved to pay the A/P warrant with only the May school payment; motion passed.
The auditor advised that the checks should be presented with the warrant bills, but it’s a problem for Erna when she has to void checks if the warrant is adjusted. Ron moved, seconded by Carol, that Carol will come in on Tuesdays to proof-read the checks against the signed warrant, which will be finished on Fridays, and Carol will mail the checks. Motion passed.
FIRE CHIEF: Jim asked how the audits are coming, and offered any info he can supply from the Fire Dept.
Jim brought up for discussion the 25 year old furnace in the Fire House, which operates at 81% efficiency. New tires are needed on a truck for $135 each. The office has been painted. Discussion followed about pre-buying oil for the winter.
Haskell Oil will give us a discount, but doesn’t pre-buy. Carol got prices from others @ $2.79 and $2.59. Clint does not yet have estimates for paving in front of the Fire House.
HISTORICAL SOCIETY: Judy Dorr from MMA came to speak about volunteers being sworn in. It turns out that a minimum of only two people need to be sworn in from any committee. Most Boards, such as Planning or Appeals, do have to be sworn.
The floor is in at the restored meeting house.
Ron informed the Historical Society that the Town was awarded one Veteran’s Memorial bench. We need to get the plan and site settled, so a foundation can be put in.
ROAD COMMISSIONERS: Clint moved to go into executive session about a personnel matter under the authority of MRSA 405(6), title 23-3028. Select Board returned a few minutes later, having made no decisions.
Carol moved to call the proper authorities to see what the acceptable way is to dispose of the pavement torn up from Sibley road, and bring it up again at the next meeting. Motion passed.
Clint mentioned that the gravel roads need to be graded again and selectmen need to vote on it. Carol moved to grade the gravel roads and apply calcium. Motion passed.
Clint bought 4 cross members and oil pan for truck #8. Discussion followed about plow trucks; #8 needs a different rear end, then it can haul a bigger load and save money. This discussion was tabled until after taxes come in.
The estimate for paving 600’ of Sibley has dropped from $23,000 to $16,000. Ron moved to hire Cameron to put down 2 _ to 3” paving for $16,000. Motion passed.
The torn up paving has to be recycled according to State law.
TOWN CLERK: Arthur Fletcher bought a trailer from the Sienkiewicz, and should be abated $115.40 because of duplicate tax bills. Carol moved to abate. Motion passed. Other abatements were approved for $151.22 and $161.21.
COMP. PLAN COMMITTEE: Dave thanked Ron Price for coming to the last meeting. The committee will need input from Selectmen regarding economic development and transportation.
Glen reported that instead of buying a needed easel and flip-chart pads for the CPC totaling $125 or so, Dave built an easel, and found pads for $4.99. More applause.
NEW BUSINESS: The town keys were discussed, some of which don’t work on the locks they’re supposed to. The Selectmen need one key that fits every lock.
Clint wanted to publicly thank the ladies (Cindy and Carol) who fed the volunteers who worked on the ball field. Work needs to be done on the snack shack to protect people from the sharp roof corners.
The ramp on the new building cannot have pressure treated wood for the railings. They should be painted or topped with a cedar board. Ron will look into it.
The next Selectmen’s meeting was changed from July 5 to July 6 because of the holiday.
Clint reported vandalism on his truck in front of his house.
OLD BUSINESS: Clint brought up the subject of the Beaver Ridge Rd., it’s history, current law. Ron mentioned the hours of depositions that are on file. Clint concluded that it is a Town decision.
Dave asked if the Kleinschmit report had been located; Carol replied that it is in the office.
The next meeting will be July 6th, at 6 PM.
Motion to adjourn at 8:15 PM.
Respectfully submitted,
Glen Bridges, Secretary
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
JUNE 7, 2010
Chairman Price called the meeting to order at 6:05 PM. Present: Carol Richardson (Selectman), Ron Price (Selectman, Chair), Scott Holmes (ACO), Janet Boynton (Cemetery Committee), Jay Guber (CEO), Clayton Larrabee, Dave Bridges (Comp. Plan Committee), Glen Bridges (Secretary)
REVIEW MINUTES: The minutes from May 24 were accepted as written.
CITIZEN’S ISSUES: Clayton discussed the baseball field. It needs rototilling before drainage can be put in. The field measures 207’, so is legal size for Little League. Discussion followed about how the work should proceed, and be seeded down and watered.
Clayton inquired about field day. Ron replied that the decision was made to not have field day this year; Carol added that no money was raised for it.
CORRESPONDENCE: A letter of approval was received from OnTarget for Sibley Road.
An extremely complimentary letter was received from Gunner Wood about the cleanup of the Randlett-Bowen cemetery. He thanked the committee, saying it looked better than it has looked in 25 years.
Also, Paul Bradstreet stopped by with praise on the job done on the Bradstreet cemetery.
TREASURER’S REPORT: The payroll warrant for the week ending May 31 was $1889.32. Payroll for this week is $2488.80, including spring clean up day. The checkbook balance is $86,792.29 after payroll.
The A/P warrant this week is $30,975.26, after which the checkbook balance will be $55,817.03.
Checks were received from the Black Hills account for $38.88 and from the state URIP for $6703.00.
Carol moved to sign the payroll warrant of $2488.80; motion passed.
Carol moved to sign last week’s payroll warrant of $1899.32. Motion passed.
Carol moved to sign the A/P warrant of $30,975.26. Motion passed.
TOWN CLERK: Carol reported that Cindy wants the outside light fixed for voters, and for sand or gravel to be smoothed over walk between buildings.
ANIMAL CONTROL OFFICER: Scott reported a dog bite case on Raven Road, and tomorrow he has to be in court for a dog complaint.
CODE ENFORCEMENT OFFICER: Jay hosted the mid-Maine CEO meeting on June 23 for 37 CEOs.
He attended an all day seminar by Efficiency Maine. Anyone is eligible for up to $3000 for insulation, doors, windows, or efficient furnaces following a home energy audit.
Jay signed three certificates of compliance for CMP, and granted a building permit to Noah Dillard on Hardwood Lane for a house.
ROAD COMMISSIONER: Ron reported the necessary repairs to Sibley Rd. are complete, but paving still needs to be done. This should exhaust the summer roads budget except for 2 gradings on gravel roads.
On the June 5 cleanup day, six dumpsters were filled, two with metal that Sullivans may give us a rebate on.
GENERAL ASSISTANCE: Built up garbage on a resident’s property was discussed, and 2 other similar problem properties.
FIRE CHIEF: Jim reported that the resident who burned a “mountain” of trash had a burn permit. Discussion about naming roads and numbering houses.
Jim asked Carol to check prices of oil for a pre-buy contract. Haskell’s is $2.39 and Thompson’s is $2.79.
Jim is looking into burning a dilapidated property on High Street.
PLANNING BOARD: Glen reported the Board meets June 8 at 7 PM.
COMP. PLAN COMMITTEE: The CPC meets June 8 at 7:30 PM to work on agriculture and forest resources, water resources, and critical natural resources with Fred snow. Carol said she is getting records together for an inventory of land in open space, farm and tree growth categories for Judy Nilson.
CEMETERY COMMITTEE: Janet reported that most of the cemeteries are cleaned up, except for Briggs and Russell Rd. Good job!
BUDGET COMMITTEE: Ron reported that Doug Van Horn agreed to start budget meetings early this summer.
OLD BUSINESS: The auditor will be here all day June 15 to work on the 2006 audit.
Jay Guber suggested that Skidgels remain on the agenda.
NEW BUSINESS: Carol reported that the 2010 mill rate will be down about $.30 with a $26,000 overlay. She has assessed the windmills at 3.5 million each.
The county tax is down by $1700, and the school tax is down too.
The next Selectmen’s meeting will be June 21, 2010.
Vote to adjourn at 7:45 Pm.
Respectfully submitteld,
Glen Bridges, Secretary
MINUTES/FREEDOM BOARD OF SELECTMEN
MAY 24, 2010
Chairman Price called the meeting to order at 6:05 PM. Present were Clint Spaulding (Selectman), Carol Richardson (Selectman), Ron Price (Selectmen, Chair), Janet Boynton (Cemetery Cmte.), Drew Fales, Clara Alvarez, Jay Guber (CEO), Jim Waterman (Fire chief), Brian Jones, Erna Keller (Treasurer), Dave Bridges (Comp. Plan Cmte.), Chris Spaulding, Helen, August, & Stella Tyrone, Glen Bridges (Secretary)
REVIEW MINUTES: Minutes from May 10 were approved with change of date of the recessed meeting to May 12.
CITIZEN’S ISSUES: Drew Fales and Clara Alvarez complained that signs directing people to a cemetery on their private property had been put up without the courtesy of consulting them. They have been paying taxes on the land, and doing the maintenance work, free of charge, on the cemetery for 10 years while allowing public access. They would like to keep doing the maintenance, have the signs taken down, and are not interested in a tax break on that fraction of their acreage.
Carol replied that she would have discussed the signs with Drew if she had thought there would be any problem. By law old cemeteries have to be kept up. Helen Tyrone expressed concern that the signs are offensive, and damage has been done to wildflowers, while Drew pointed out the value of American Chestnut trees growing there and the need to protect them from damage.
Clint moved to remove the Cummings cemetery signs, seconded by Carol, and passed.
CORRESPONDENCE: The bleachers have to be inspected by an architect or an engineer every 2 years.
The free vegetable program was discussed in regard to Pete Curra’s farm stand. Program customers cannot make their own selections. Ron Price will call Pete.
The Waldo County Municipal Association is having a candidate’s (for Governor) night at 6 PM May 27th at the Waldo Town Office.
CODE ENFORCEMENT OFFICER: Jay reported a pipeline safety emergency response workshop coming up on June 7 at 5:30, meal included, to be passed on to Freedom’s EMD.
Jay is looking into a conflict between the maps for Shoreland Zoning and the Natural Resource Protection Act.
Building permits have been issued to Jeff Murch to a mudroom/porch and to the Watermans for a guest house.
Jay is hosting a meeting of the mid-Maine COE group of over 30 people on May 26 at 9 am in the annex building, with a tour of the wind turbine site.
HISTORICAL SOCIETY: Jim reported that Judy Dorr from MMA Insurance will be attending the Historical Society meeting on June 9th to discuss the need for Town volunteers to be appointed.
TREASURER: Erna reported :
1. Payroll warrant for week ending 5/17/10 was $2351.70.
2. Payroll warrant for this week is $5300.57, including final road commissioner pay for Carol, $1000 for Erna and $750 for Cindy for work on the 2006 audit.
3. Checkbook balance is $88,603.38.
4. The Accounts Payable (A/P) for week ending 5/17/10 was $11,165.50 including FC Work and BMV.
5. The A/P this week is $22,574.04.
6. Checkbook balance, after this week’s A/P is paid will be $66,029.34.
Checks were received from Knox for $2000 for fire protection, and $126.57 from Pitney Bowes for a 2006 overpayment.
A tentative meeting is scheduled for June 1 with two people from the auditor’s office.
Carol moved to pay the payroll warrant of $5300.57; motion passed.
Carol moved to pay the payroll warrant of $2351.70; motion passed.
Carol moved to pay the A/P warrant of $22,574.04; motion passed.
Carol moved to pay the A/P warrant of $11, 165.50; motion passed.
Ron reported that the Septic Grant was reimbursed for $6847.
ROAD COMMISSIONERS: Clint reported that Burnham Hill and Greeley Roads are finished except for the mulching. The corner on Greeley hasn’t been fixed. Now Sibley Road needs attention for plow truck safety. The road was never properly built before it was tarred. A section about 200 yards long needs to be dug out and re-paved. Ron suggested Clint get estimates. Clint thought the job might use up the whole road account, preventing any more grading. Clint suggested possibly digging Sibley out this year and paving next year.
SCHOOL BOARD DIRECTOR: Ron reported that the vote for the MSAD 3 budget will be Wed. night, May 26 at 7 PM at Mt. View.
COMP. PLAN COMMITTEE: Dave reported a meeting of the subcommittee will meet May 26 at 7 PM at the Town office to discuss agriculture, forestry, and natural resources. Various subcommittees will be meeting over the next few months.
OLD BUSINESS: Carol reported the water tests will be done tomorrow. She has called Nelsons to clean the furnaces.
Ron reported that the application is in for Veterans benches; now a photo of the proposed site is requested, which Ron took today.
The two chestnut trees at Prentice’s should now wait to be transplanted until fall; Prentice will root-prune them.
NEW BUSINESS: Carol moved to have the air conditioners recharged; motion passed.
Ron called Clayton; he will do the work on the ballpark.
On the 2006 audit: The auditor sent a list of everything he will need. Two other auditors are coming June 1st (or 6/15) to work with Erna and Cindy.
The special one-time trash pick-up for several residents will be on May 27th.
Clean up day on Mitchell Road is June 5th.
Ron moved to go into executive session, citing MRSA 406(6), to discuss Town building security. Upon return, Ron moved to have a separate lock system installed on the Town garage, with keys for Selectmen and road employees. Motion passed. Building maintenance monies will be used.
Also 2 new keys are needed to replace two that don’t work.
The next selectmen’s meeting will be June 7, 2010.
Motion to adjourn at 7:55 PM.
Respectfully submitted,
Glen Bridges, Secretary
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
MAY 10, 2010
The meeting was called to order at 6 PM by Chairman Price. Present were Carol Richardson (Selectman), Ron Price (Selectman, Chair), Clint Spaulding (Selectman), Scott Holmes (ACO), Janet Boynton (Cemetery Cmte.), Dave Bridges (Comp. Plan Cmte.), Brian Jones, Jim Waterman (Fire Chief), Dave Bennett, and Glen Bridges (Secretary).
REVIEW MINUTES: The minutes were approved with two additions under Rec. Cmte. [adding that it was Carol who reported about the snack shack, and Craig Turner told Carol the bleachers have to have backs].
CITIZEN’S ISSUES: Brian Jones complimented the Selectmen on the work done on the Mitchell and Burnham Hill Roads.
Dave Bennett asked about progress on a new commercial Review ordinance. Dave Bridges replied that the comp Plan has to be adopted by the Town before a new ordinance is drawn up because the courts have invalidated ordinances that are not supported by a comprehensive plan. He also inquired about the audits, and was informed that a good deal of progress was accomplished today with TRIO in the office working with Erna for 6 hours.
CORRESPONDENCE: Long answers were received from MMA to three questions from Carol.
TREASURER’S REPORT: None. There is no A/P warrant tonight.
ACO: Scott reported complaints in response to his going door-to-door searching out unlicensed dogs. A discussion followed with Ron not wanting to put Scott in jeopardy, and Clint feeling that it was an “abuse of power”. It was decided by consensus to have Scott use Cindy’s list to locate unlicensed dogs.
Scott was notified by Inland hospital that someone from Albion, visiting a Freedom residence was bitten by a dog. The dog and owner could not be identified, so Scott considered it a “dead case”.
FIRE CHIEF: Jim reported that he received official word that the 2009 grant was disapproved by FEMA, one reason being the age of the fleet
Jim asked if there are any estimates yet for tarring in front of the Fire House; Clint replied not yet.
HISTORICAL SOCIETY: Jim reported that after a correction in CRIA’s paperwork, they are being told that the CRIA grant check is in the mail.
Judy Dorr from MMA can be asked to meet in Freedom to explain why volunteers need to be sworn in.
ROAD COMMISSIONERS: Clint reported that a nuisance tree has been taken down on Burnham Hill. The Overlock culvert will be fixed so it won’t be damaged again. There is no information yet on guard rails from Lee Bros. for the Mitchell Road Penney Stream culvert.
GENERAL ASSISTANCE: Carol reported one application received.
PLANNING BOARD: Meeting coming up Tuesday, May 11 at 7 PM.
RECREATION COMMITTEE: Clayton Larrabee said he would do the drainage for the ball field once John Work pulls the stumps.
COMP. PLAN COMMITTEE: Meeting will follow Planning Board on 5/11.
CEMETERY COMMITTEE: Janet reported that raking needs to be done. Also, Cheryl, of MOCA (Maine Old Cemetery Assoc.), explained the process for cleaning stones, and advised to only use water.
OLD BUSINESS: Regarding properties that have accumulated a build-up of trash, several properties were inspected by Jay Guber and Sandra Gould. Discussion followed, with Clint suggesting that the Town could help these residents. Brian Jones suggested further discussion take place in executive session. Ron moved to go into executive session as authorized by MRSA 405(6) Title 23-3028. Following the session, Ron explained that four letters will be sent informing property owners that there will be a one-time trash pick-up opportunity for them, at a date not yet determined.
Carol reported that she was advised not to write a letter to the Town about the expected rise in property taxes until the mill rate is known. Also, Erna has the figures balanced from the list of appropriations at Town meeting.
Ron filled out the application for the Veteran’s bench, but needs to create a sketch that everyone can agree on.
The elm trees need to be planted ASAP; a test hole needs to be dug in case of ledge.
Carol suggested planting the elms to replace the locusts that were cut down.
NEW BUSINESS: Two water tests need to be done; Ron advised Carol to call NE Labs in Winslow to get two test kits.
Ron moved to recess tonight’s meeting until noon Wed., May 12 to sign the A/P warrant, seconded by Clint, and passed.
The next Selectmen’s meeting will be May 24th, 2010.
Meeting recessed at 8:00 PM.
Respectfully submitted,
Glen Bridges, Sec.
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
APRIL 28, 2010
The meeting was called to order at 6 PM. Present: Carol Richardson (Selectman), Clint Spaulding (Selectman), Meredith Coffin (UARRC director), Mike Smith, Willa Dibner, Brian Jones, Erna Keller (Treasurer), Janet Boynton (Cemetery Cmte.), Dave Bridges (Comp. Plan Cmte.), Scott Holmes (ACO), Jay Guber (CEO), Ron Price (Selectman, Chair), Glen Bridges (Secretary)
REVIEW MINUTES: The minutes from April 14 were accepted with one correction: the word ’warrant’ was deleted and replaced with ‘checkbook balance’ in the sentence 8 lines from the bottom of pg.1, saying “Checkbook balance will be $97,070.42 with no changes”.
CITIZEN’S ISSUES: Brian Jones expressed his concern about getting the audits done. Carol replied that TRIO is scheduled to work with Erna on May 10th to start on 2006 audit.
Mike and Willa explained that they are having difficulty because someone in the town office told their mortgage bank that their house is in the floodplain. They asked for help from the Town to reverse that. Their insurance company says that they are not within the floodplain. Carol said that she will look for the report by Kleinschmit, the company that measured the elevations. Ron assured Mike and Willa that the selectmen will get the report.
Dave asked if the Town is planning ahead for the expected cutbacks in state revenue sharing and schools, and the increase in the state evaluation of the Town due to the windmills. Carol replied that there is nothing the Board can do about it, but she will write a letter to residents explaining the reasons for the expected tax hike. Willa commented that on the Budget Committee she would have preferred to cut back the entire budget by 3% excepting the salaries.
Dave asked if the Selectmen have any authority at all to proceed in investigating the Beaver Ridge Rd. under 3026, if the Town amended the article to 3028, and MMA has declared that 3028 cannot be used. Ron replied that the Selectmen have an obligation to the town to determine the status of that road. Carol added, “as long as they don’t spend any money”.
TREASURER’S REPORT: Erna reported the payroll warrant last week (4/19) was $1412.87, this week’s payroll is $2395.27, including regular salaries of Selectmen, ACO and road crew.
The checkbook balance is $108,553.65 before paying warrants. The A/P last week (4/16) was $948, a correction of an error. The A/P this week is $13,076.82, including Sullivan’s, CMP, Plumbing Permits, Fairpoint, invoices for FVFD and FC Work.
Checkbook balance after A/P warrant is paid will be $95,476.83 [$75 was added back to that].
State Revenue sharing was received for April of $2279.71.
Erna requested that the Selectmen check that amounts on her worksheet are in the right categories. Verizon wireless sent a contract.
Carol suggested sending a town mailing about hazardous waste collection day, meeting dates, and notice that the office will be closed May 14 so Erna & Cindy can go to the MMA training session.
Carol moved to pay payroll of $2395.27; motion passed.
Discussion about an unexpected charge of $75 connected to required drug testing. The questioned amount was removed from the A/P warrant. Carol moved to pay the A/P warrant of $13001.82. Ron will check into the $75 charge.
Carol moved to pay 4/16/10 A/P warrant of $948; motion passed.
CODE ENFORCEMENT OFFICER: Jay reported that Ted & Lisa Reynolds plan to be “pro-active” regarding the hazard at 24 High St.
Building permits: One permit for Hardwood Lane should go before the Planning Board. Ronnie Littlefield, permit for a garage. Cliff Lewin for another greenhouse. Norm Paquette for a deck. Eli Lewin wants to build a permanent bridge across a brook. Jay advised for DEP to establish if this is a Resource Protection District.
A notice of intent to harvest 10 acres from Shannon Pulsifer, and 19 acres owned by Dave Phillips. Neither of those properties is in Treegrowth.
Jay posted two condemned notices on dwellings.
The health hazard of trash collecting in yards was discussed. Jay suggested the Select Board give him a list of properties to inspect with the Health Officer (Sandra Gould), and then they can decide how to resolve the problem. The Board agreed.
ANIMAL CONTROL OFFICER: Scott reported that he has started the horse registry. Carol said that unlicensed dogs are a priority.
SOLID WASTE DIRECTOR: Meredith Coffin described how the hazardous waste collection day works. People are not signing up as expected. Waste such as pesticides, solvents, old oil paints, etc. will be combined and charged $27 per 5 gallons total. Carol suggested putting the details into Sallyann’s column and including it in a Town mailing.
ROAD COMMISSIONERS: Clint reported the roads are being ditched. Each end of the Mitchell Rd. bridge culvert was fixed, now needs guard rails (or something) where there used to be wood posts and cable. Ron moved to put up reflectors and “dangerous Curve” signs, Carol seconded, motion passed. Lee Bros. has some guard rails.
A culvert on Burnham Hill Rd. needs work. Another shoulder washed out. It has been marked, and Digsafe called.
Lorraine Overlock’s culvert needs replacement. Greeley Rd. needs the shoulders cut back. So far $6100 has been spent (John Work), and $1200 for culverts. The Town has an estimated $50,000. Culverts can come out of URIP monies.
Clint moved to go into executive session to discuss a personnel issue under the authority of MRSA 405(6) Title 23-3028. Upon return, Clint moved to pay $15 per hour to the road foreman/equipment maintenance man, beginning next paycheck.
RECREATION CMTE: Clint reported that the Rec. Cmte. was the culprit that left food/soda in the snack shack cooler. Discussion followed about the ball field and bleachers. Carol said Craig Turner told her the bleachers have to have backs, but Clint pointed out that the MMA inspector had no problem with the bleachers.
The Town donation of $500 to Knox field goes into field maintenance and insurance.
Ron Price will contact Wally Furrow to meet with Selectmen ASAP.
Fill from ditching can be put on the back side of the ball field. John Work can pull stumps; Clayton will put in drainage, etc. The area is marked and has been inspected by DEP. Trash needs to be cleaned out.
Carol wondered if the swings can be replaced. Regarding the cost of a backstop, Ron will call CES to see if they have any interest in providing that.
CEMETERY COMMITTEE: Janet and Carol have located and inspected all cemeteries.
The road to Hutchins Cemetery was repaired, then rutted up by a neighbor.
Carol moved to buy 10-12 signs, one for each cemetery, from cemetery funds, for a cost of about $150. Motion passed.
BUDGET COMMITTEE: Willa suggested the committee begin work sooner than January. Ron will talk to Doug Van Horn about it.
OLD BUSINESS: Ron called the Cole Transportation Museum to see about getting a Veteran’s Memorial Bench. Freedom can definitely have one bench this year. The setting has to be associated with a Veteran’s Memorial. The two Dutch Elms have to be dug up at Prentice’s next week. John Work can dig a test hole while he’s here to see about ledge rock at the site.
NEW BUSINESS: Clint moved to dig out a dangerous section of Greeley Road and re-tar it.
Carol moved to change Selectmen’s meetings to every other Monday at 6 PM. Motion passed. She will also add that notice to the town-wide mailing.
The next meetings will be May 10, May 24, and June 7 at 6 PM.
Motion to adjourn at 8:25 PM.
Respectfully submitted,
Glen Bridges, Secretary
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
APRIL 14, 2010
Chairman Price called the meeting to order at 6:05 PM, with the following present: Carol Richardson (Selectman), Clint Spaulding (Selectman), Ron Price (Selectman, Chair), Glen Bridges (Secretary), Dave Scholfield (LPI), Dave Bridges (Comp. Plan Cmte.), Janet Boynton (Cemetery Cmte.), Jim Waterman (Fire Chief), Scott Holmes (ACO).
REVIEW MINUTES: The minutes from March 23 were accepted to be placed on file.
CITIZEN’S ISSUES: Dave Bridges inquired about the progress on four audits. Carol related Erna’s suggestion to hire TRIO for the job approved at Town meeting.
CORRESPONDENCE: An unsigned letter was received from an employee of MSAD 3.
Carol moved to sign an authorization for Cindy to collect past due taxes. Motion passed. Responses were received from MMA about Beaver Ridge road issues. CMP will be called to arrange a meeting to review Freedom’s streetlights. PERC solid waste disposal rates are going up. Carol will call MMA about collecting future taxes from Fairpoint, which she said is in Chapter 11 bankruptcy.
FIRE CHIEF: Jim reported that he received notification from FEMA that the $500,000 upgrade for the fire station has been disapproved. Jim asked Clint to get an estimate for him to pave in front of the firehouse. The Dodge is parked outside. Liberty wants to buy the pump. The Fire Dept. has a few things to take care of as a result of the MMA inspection. Furnaces need to be cleaned; last cleaning was 2008.
HISTORICAL SOCIETY: All volunteers need to be appointed, sworn in, and listed for MMA insurance coverage. Jim asked Carol if volunteers can sign a waiver; Carol will call Ann at MMA Risk Management to find out.
TREASURER’S REPORT: Erna reported that the payroll warrant for the week ending March 29 was $1061.56, and payroll for the week ending April 7 was $1337.99. This week the payroll is $1167.91.
The A/P (accounts payable) warrant for the week ending April 2 was $2684.54, which included BMV, dogs, IF & W, and the 941 payment (withholding) for March of $1370.54.
The A/P warrant for the week ending April 9 was $8042.48, which included BMV, Sullivan’s, Freedom General, PERC, State of ME Plumbing, KVCOG, and Little League.
The A/P warrant for this week totals $33,781.17, including April school payment.
After paying the warrant, the checkbook balance will be $97, 070.42.
Cindy would like to attend a Notary Conference in Waterville on April 15th that costs $75.
Carol moved to accept the [above section of the] Treasurer’s Report, and to pay the payroll and A/P warrants. Motion passed.
Erna informed the Board that there is an MMA workshop for elected officials on Dec. 6th, 2010 for $40 per person. A form needs to be filled out for those interested in attending. The Portland conference was cancelled, so a refund will be coming. The annual MMTCTA conference for Cindy & Erna will be May14 in Old Orchard Beach.
Erna had a suggestion regarding how to get the audits done [see Old Business below].
LPI: Dave gave copies to the Board of a report from HHS and MMA about failed septic systems. He would like to replace a condemned sign on a property on Waning Rd. that was removed. Another house in Freedom needs a condemned sign due to septic system failure.
ROAD COMMISSIONERS: Clint reported that the grading has been done except for the Clark Road, which needs a culvert repaired first. A culvert was replaced in Ayer ridge Rd. Another culvert, on Waning Rd. needs to be dug out and re-set. The Town is responsible for damaged culverts according to MMA. Gravel is needed for a culvert on the No. Palermo Rd. The Penney Stream culvert needs to be replaced. Carol moved, seconded by Clint, to approve road grading and culvert work. Motion passed.
Clint reported that the trucks are being evaluated. Maintenance should be a priority, and can be accomplished over the summer. Discussion followed about power-washing trucks and cleaning up around sand pile. Carol moved to authorize clean-up around garage and sand pile, road patching, and truck repair as needed over the summer; motion passed. Carol moved to authorize the Select Board to make repairs needed at the Town Garage as specified by the MMA inspection. Passed.
One fire extinguisher at the Town Garage was not inspected. It would cost $106 for every fire extinguisher in Town to be inspected & certified.
A pair of torn chaps need to be replaced, and it is recommended that the Town have its own chainsaw. Grant money is available for chaps and safety vests, but the paperwork has to be in by April 30.
Discussion followed about hiring and training for chainsaw work, but subject was tabled.
Wells near the Town Garage that might be available to provide water to the Garage were discussed. Carol asked if Ron would speak to Mildred Skidgel about it. Ron and Clint will inspect the wells mentioned.
ACO: Scott has a training workshop this Saturday. He is considering creating a list of horse owners and their phone numbers so he can inform them in case of an outbreak of Eastern Equine Encephalitis. Selectmen approved this idea.
RECREATION CMTE: Carol reported that the committee needs to find out the process for amending the by-laws to accommodate active members who are not from Freedom.
The Bi-Centennial Committee needs members, with representatives from each Town group. Perhaps younger residents would be interested.
Clint reported a problem in the snack shack caused by forgotten food and soda in the cooler. Clint also brought up the use of the ball field. It should be available to the public, with games organized into a schedule. It was suggested that Selectmen meet with the Little League group to discuss making the field available to others, and the use of the snack shack.
The swing set is unsafe, so needs warning signs to prevent use, and should be removed.
CEMETERY CMTE: Janet left for another meeting, but Carol reported that she would like to appoint Joe Richardson Jr. to help with cemetery mowing, and Clint and Ron were agreeable. Carol said Jon Willett did not get back to her about volunteering.
COMP. PLAN COMMITTEE: Dave reported that Fred Snow joined our recent meeting April 13th, and Jennifer Irving, executive director of Unity Wetlands Land Trust, came to speak about her group and their work. On March 22, Fred also joined a tour of Beaver Ridge Wind given for a school class from Mount Desert Island HS. In the afternoon, Fred was given a 2 hour tour of Freedom by Glen & Dave Bridges.
Upcoming work gathering information for the Plan prompted resignations of two committee members.
Also, Dave contacted the DEP about the dump. Their representative, Robert Birk, came right out and toured the site, taking tests on standing water surrounding the site, which showed no likelihood of any flow of pollution toward the lake. The covered dump site should be mowed every year, and sprouted trees removed. The Selectmen also suggested new fencing.
OLD BUSINESS: Regarding Steve Bennett’s request to turn upper Beaver Ridge Rd. to Sibley into a private road, following discussion Carol moved to go forward with looking into putting the question before the Town as a ballot referendum in June or November; to contact the Town lawyer to see if a referendum would be possible, and the cost involved. Carol’s motion passed with 3 votes.
During discussion before that vote, Selectmen pointed out that the Town vote was non-binding, that they cannot consider the “abandoned road” route as the Town meeting article was amended (to 23MRSA 3028 from 3026) because of the 1955 town vote, and that this process would likely cost a great deal of money.
Erna’s suggestion of using the raised & appropriated funds to pay TRIO to get the audits done was discussed. Ron felt that the idea is a good one, but that the$10,000 could be used up very quickly. Ron will call TRIO and the auditor tomorrow. The charge last time was $125 per hour plus travel, or $1250 per day.
Carol will be working with Erna and Cindy on balancing the figures in the Town Report.
NEW BUSINESS: Storing the Town lawn mower was discussed, with the suggestion that it could be stored in the rear of the annex if wider doors were installed, but because of financial constraints, consensus was to keep storing it at the Town Garage.
A Town Office key is still missing. Carol moved to have five keys made, numbered 6, 7, 8, 9, 10. Clint seconded; motion passed. Ron said that keys should not be given out to truck drivers.
ADJOURN: Motion to adjourn passed at 8:30 PM. Next meeting is April 28, 2010 at 6 PM.
Respectfully submitted,
Glen Bridges, Secretary
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
MARCH 23, 2010
Meeting, moved to March 23 instead of the 24th, was called to order at 6:04 by Ron Price, with the following present: Carol Richardson (Selectman), Ron Price (Selectman), Clint Spaulding (Selectman), Dave Schofield (Plumbing Inspector), Jerry Sullivan, Marion Bowers, Dave Bridges (Comp. Plan Cmte.), Scott Holmes (ACO), Janet Boynton, Sallyann Hadyniak, Glen Bridges (Secretary), Craig Overlock (EMD).
ELECTION OF CHAIRMAN: Ron Price was re-elected Chairman after being nominated by Clint Spaulding. Discussion followed about the various responsibilities of the Chair, such as running meetings, knowing and using Parliamentary Procedure (Robert’s Rules), etc. Ron requested that the Chair represent the Board to the public and the press.
REVIEW MINUTES: The minutes of March 10, 2010 were accepted as written. The Secretary passed out an article to the Selectmen from the Bangor Daily News that outlined the process for clean-up of a former Howland tannery. Selectmen approved the addition of “Secretary’s Report” to the standard agenda form.
CITIZEN’S ISSUES: Sallyann mentioned that Beaver Ridge Road is developing ruts.
CORRESPONDENCE: A letter was received from Jerry Sullivan with a contract for trash collection. Discussion followed about clean-up dates, followed by a motion from Carol that the dumpster collection up on Mitchell Rd. will take place June 5th, with door-to-door pick-up on October 16th. Motion passed. The Oct. 16th date will not be announced until after June 6th.
TREASURER’S REPORT:
Erna reported that the payroll for the week of March 15th was $1782.64 (including election ballot clerks pay). The A/P for March 15th was 2960.50, including 2 BMV, 1 dog report, 1 IF & W report, pay for Don Berry for $125 for Town Meeting and $75 for a previous meeting.
This week the payroll warrant is $1780.13. The A/P for this week is $39,109.60 (includes school payment of $32, 540). The checkbook balance will be $119,350.51 after the payroll and A/P warrants are paid.
A check was received from Revenue Sharing for March of $2045.48.
AAA needs dates entered on a contract for portable toilets.
Scott Holmes has a class on Sat., April 17th for annual training.
On March 30 at 11 AM, a Key Bank representative will be meeting with Erna, and she requests that all the Selectmen attend.
Carol moved that Ron Price call Don Berry to inquire if he is owed any more monies. Motion passed.
Carol moved to approve the AAA contract for one toilet for the ball field. Motion passed. The other one at the town Garage is year-round and under a separate contract.
Carol moved to pay both payroll warrants, seconded by Clint, passed.
PLUMBING INSPECTOR: Dave Schofield informed the Board about changes in the State septic System Grant program. Carol moved that Dave will look into the legalities of condemning a building, will notify the owner of a house with a non-functioning septic system, and will work with the Freedom Health Officer, and report back to the Board. Motion passed. Discussion followed about a septic system on the lake that failed in 2001.
ROAD COMMISSIONER: The missing Glidden Rd. sign is at the Liberty Town Office. Clint delayed cleaning trucks until the current weather system has passed. The Town Garage is being cleaned up.
Clint received a complaint about a driveway culvert that was damaged by an automobile accident. There are similar complaints on the Clark Rd., Burnham Hill Rd., and Waning Rd. Carol moved for Clint to contact MMA to see if the Town is responsible for driveway culverts, and to inspect and list the problem culverts.
Upcoming work: Bob Herman will continue cleaning up the garage. Sand and settled material needs to be dug out to the left of the sand pile.
ACO: Scott reported that the cat that bit a resident was not rabid after the 10 day quarantine. Three beagles were reported running loose on Palermo Rd., and Scott found the hunter who owned them.
GENERAL ASSISTANCE: Two cases, handled by Ron and Clint.
EMERGENCY MANAGEMENT DIRECTOR: Ron said we need to motivate Craig to attend meetings because there is business to attend to with the Board.
PLANNING BOARD: Some Board members were planning to attend a workshop tonight facilitated by MMA.
HISTORICAL SOCIETY: They called to thank the Selectmen for the $5000 article passed at Town Meeting. They were awarded their grant for 2010.
RECREATION COMMITTEE: Bill Spaulding wants to have a concert for Field Day, which Carol thought was a good idea.
CEMETERY COMMITTEE: Janet Boynton volunteered for the committee, joined by Carol.
OLD BUSINESS: Glen reported that the shelves are being built by Tim Biggs and Dave Bridges. We’ll be ready to look for donations in a couple of weeks. Carol moved to pay for materials for the shelves; motion passed.
Ron moved to allow the use of the annex building by public organizations; motion passed.
NEW BUSINESS: Ron wants to outline the process for getting the audits done.
1. Meet with Erna.
2. Find someone to work with her. Erna should be involved with the selection process, and the help should have the autonomy to move ahead.
3. Place ad in paper for a candidate with experience with the TRIO program and municipal bookkeeping.
A long discussion followed about how to find the right person. Ron suggested getting referrals from the two audit firms we have done business with.
Clint reported that some residents were unhappy with the vote on the article about Beaver Ridge Road. The article was amended to say 23MRSA 3028 instead of 3026, so now MMA needs to be contacted to see if the Town can work with that statute. The wording was exactly as dictated by MMA. Carol pointed out that no money was raised and appropriated for any work on this issue. If it comes to a vote, it should be a referendum question on the ballot in June or November.
APPOINTMENTS:
Dave Schofield, Plumbing Inspector
Jackie Robbins, Assessor’s Agent
Joanne Knowlton, Deputy Clerk
Dave Bridges, Comprehensive Plan
Sallyann Hadyniak, Comprehensive Plan
Kevin Malady, Comprehensive Plan
Glen Bridges, Comprehensive Plan
Sandra Gould, Health Officer
Jay Guber, Code Enforcement Officer
Stan McDonald, recycling pick-up and alternate UARRC representative.
Meredith Coffin, UARRC Committee Representative
Glen Bridges, Secretary to Selectmen
Sallyann Hadyniak, Deputy Secretary to Selectmen
Kevin Malady, Planning Board
Janet Boynton, Budget Committee & Cemetery Committee
Addison Chase, Appeals Board
Scott Holmes, Animal Control Officer
Carol Richardson, General Assistance Officer
Cindy Abbott, alternate General Assistance Officer
Motion was made to appoint all of the above, motion passed.
Postponed appointments were: Cindy Abbott for Deputy Treasurer, until MMA is asked if she needs to be appointed, and bonded, for taking in money. Craig Overlock, until he lets the Board know if he wants the position for another year.
Clayton Wentworth wants to meet with the Assessors to put his land in Open Space. Carol said the program offers 20% off the evaluation, with another 25% off if public access is allowed with hunting, snowmobiling, etc. , and the land not posted. The other two categories require a conservation easement or deeded covenants. The Assessors will meet with Clayton at 1 PM on Friday, March 26th.
EMD:Craig Overlock came in following a workshop on Hazardous Mitigation Grants. The plan for the earthen dam has expired. He needs to run a safety drill and update the contact list. Craig will meet with the Selectmen next Wednesday night. He also volunteered to be appointed to the EMD position for another year.
The next Selectmen’s meeting will be April 14th, 2010.
Motion to adjourn at 8:30 PM.
Respectfully submitted, Glen Bridges, Secretary
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
MARCH 10, 2010
The meeting was called to order at 6 PM. Present were Carol Richardson (Selectman), Clint Spaulding (Selectman), Ron Price (Selectman, Chair), Dave Bridges (Comp. Plan Cmte.), Erna Keller (Treasurer), Jay Guber (CEO), Sallyann Hadyniak, Glen Bridges (Secretary).
REVIEW MINUTES: The minutes from Feb. 24, 2010 were corrected, and voted to be placed on file.
CITIZEN’S ISSUES: Dave Bridges asked the status of our trash pick-up, if other companies are being sought out. After discussion, Clint moved that he and Ron will write up a bid request. Carol will type it and send it to the Belfast and Waterville papers this week.
Jay Guber asked if something can be done about deep potholes in the Waning Road. Clint is working on it, but one truck is out of commission right now.
CORRESPONDENCE: The Selectmen reviewed a document that explained that if the Town votes to exceed the LD 1 percentage, our Town valuation by the State will increase, and taxes will go up. $586,000 is the limit.
All Other correspondence has been answered and filed.
TREASURER’S REPORT: The payroll warrant this week is $3590.92 plus $102.27 added on (that had been left out). The checkbook balance is $118,932.04.
The A/P this week is $11,925.96. Checks have been received from URIP, payment #3 of $6387, a Check from Black Hills for $38.88, and MMA Workers Comp. refund for $523.
Carol moved the pay the A/P warrant, motion passed. Carol moved to pay the payroll warrant, motion passed.
CODE ENFORCEMENT OFFICER: Jay has arranged a meeting and tour for about 30 code enforcement officers on May 26 from 9-12 in the new annex building. Carol offered to make muffins for the group, and offered coffee the Rec. Cmte has.
Jay attended a seminar at which MMA lawyers said that employees of towns can expect to be rehired every year unless otherwise notified in writing. If not rehired, they have the right to be informed of the reasons.
Mike Smith has removed the old camp on his Sandy Pond land.
Jay asked the status of the old Town garage on Stevens Road. The Select Board is working on that.
Jay inspected the earthen dam; no water is passing over it.
ROAD COMMISSIONER: Truck #7 is out of commission at the moment.
ANIMAL CONTROL OFFICER: Discussion took place about a resident who was scratched and bit by a feral cat. The cat is being held in quarantine to see if any symptoms of rabies appear. Ron wants the Select Board to be responsible to follow through on this.
FIRE CHIEF: An important meeting is taking place on March 17 at the Unity Fire house; Freedom should be represented.
GENERAL ASSISTANCE: Not much happening right now; request are down from last year.
PLANNING BOARD: A brief meeting was held March 9, followed by a longer Comp. Plan Committee with Fred Snow in attendance.
COMPREHENSIVE PLAN COMMITTEE: Dave reported that the Committee reviewed the year’s activity and the State requirements, and a presentation at Town Meeting. Francis Walker came to discuss the Town website.
OLD BUSINESS: Jay Guber inquired about cell phone bills.
Jay brought up the subject of Skidgels, remarking that he feels ignoring it is not the answer. Carol thought the State has said all the toxics are removed [in the sections the EPA worked on]. Jay thought there might be clean up funds available in the new stimulus funds.
NEW BUSINESS: A couple of deeds are in question, and are being researched.
Ron Price spoke in regard to his last three years of service to the Town. Ron agrees with both Dave Bridges and the write-in Select Board candidate that civility has been lacking in Town, the Town has been “split’ and acrimonious. Ron feels that people need to be respectful of those they work with. He has tried hard to be respectful throughout his term, and apologized for a couple of slips, but he particularly feels that civility has been lacking on the Select Board, and encouraged the Board to bear that in mind as they proceed.
Vote to adjourn at 6:55 PM.
The next Select Board meeting is March 24, 2010 at 6 PM.
Restpectfully submitted,
Glen Bridges, Secretary
APPROVED MINUTES/Freedom Board of Selector’s
February 24, 2010
Chair Ron Price called the meeting to order at 6:10 P.M. with the following present:
Clint Spaulding (Selectman), Carol Richardson (Selectman), Ron Price (Chair and Selectman), Erna Keller (Treasurer), Sallyann Hadyniak (acting Secretary), Jay Guber (CEO) Scott Holmes (ACO) and Clint Spaulding Jr.
REVIEW OF MINUTES:
The minutes of the February 10, 2010 were approved as read and Clint Spaulding made a motion to have them placed on file. Carol Richardson second the motion, all in favor, motion made and carried.
CITIZENS ISSUES & QUESTIONS:
None
REVIEW OF CORRESPONDANCE:
Carol and Cindy are going to make up a notice to be mailed out regarding the date and time of election and of the town meeting and anything else that needs to be included. With the approval of Ron and Clint, the notice will be mailed out as soon as possible.
After a very lengthy discussion regarding the article that Steve Bennett requested to be put on the warrant, a motion was made by Ron Price that Carol Richardson contact Lawyer Bill Kelly to determine the proper wording for an article to be put on the town warrant to see if the town wants to proceed with the process and to see if he could give the Selectmen a ball park estimate as to how much the process would cost if the town does approve. The process includes whatever six steps Bill Kelly will outline which Ron assumes will be the same as in the letter from MMA. Clint Spaulding seconds the motion, motion made and carried. All were in favor.
CORRESPONDANCE:
All the correspondence that was received at the last meeting was discussed.
1. There was a discussion regarding the $288.00 cell phone (2) bill from Verizon Ron Price said he will contact Verizon and take care of the Verizon bill.
2. On February 24th there will be a meeting of the County Commissioners at the District Court Office to discuss the future of the old sheriff’s building. It is open to who ever want to attend.
3. A letter containing the dates for the SAD 3 budget meetings.
4. A survey of roads that need to be done.
5. A reminder that the LD1 needs to be done before Monday. This is in regards to the Town warrant.
6. A letter from the Maine Forest Service asking for help that Carol will handle.(a survey)
7. From the Department of Environmental Protection
8. Carol found a real estate transfer that was never signed by E. Nason. Cause he was dead and Mrs. Nason signed it. This is in regards to the Dam.
9. Stanley McDonald wants to continue to be the recycling guy.
10. M.Coffin was in the office and said the UARRC was increased. She left folders at the town office for people to read, and they will be stuffed in the town report.
11. Received a check for $250.00 for each of the wrecker charges.
12. A request from the North Star Snowmobile Club.
13. Papers need to be signed to appoint the planning board to the comprehensive planning committee by Cindy.
TOWN OFFICAL REPORT:
Ron Price announced that the Town Report will be dedicated to Betty Sienkiewicz Peter Bowers and Floyd Raven which was reported by Cindy Abbott.
Erna presented a chart of all the colors to be picked out for the town report and everyone agreed that Golden Rod be the color and it hasn’t been used since 1993.
OUTSTANDING TAXES
Personal Property approximately $32,353.00 (2007-3008-2009)
Total taken in excise tax $91,588.00 (our excise is up)
TREASURERS REPORT:
1. Payroll Warrant this week is $1,899.78
Clint made a motion to pay the payroll warrant and Carol seconds the motion, motion made and carried. All in favor.
2. The Checkbook balance is $194,818.38
3. A/P Warrant is $73,137.53 including 2 school payments January and February) (balance after a/p in checkbook would be $121,680.85)
Clint made a motion to pay the a/p warrant, Carol seconds the motion, motion
made and carried. All in favor.
We received a check from MRC for $775.98, revenue sharing February- for $5,950.06
The Historical Society has $1,221.29 as of December 31, 2009 in their account.
AUDIT:
Another lengthy discussion was held regarding the audits of 2006, 2007, 2008, 2009. We are 4 years behind and Ron Price would like to see someone get hired to get these audits done. Something needs to be done! Ron knows of two people who can do the work, Susan Berry and Debbie from the China Town Office, but Carol said she no longer works there. Clint suggested Lenora Martin. Carol stated that we need someone who knows town government and knows how to do the job.
Ron Price made a motion to put an article on the warrant to hire someone to do the 2006-2009 audits and the town to fund it. Clint seconds the motion, motion made and carried.
CEO:
Jay Guber filled out a form for shore land zoning with DEP requesting on permits, applications, in shore land zoning, any violations, etc. mailed it in and received informational sheets for the planning board and for him. One has to do with information
regarding planning boards and their responsibilities and what’s going on. The other one has to do with contaminated wells and drinking water. There is a map and web site monitoring ground water.
Jay attended a Code Enforcer training seminar in Rockland regarding land use and legal issues also lead paint and new lead regulations going on in the state.
ACO:
Scott Holmes reported that if you surrender a dog to the shelter it will cost you $30.00.
He received a call from a woman who wanted to surrender 1 cat and then said 5 cats and she didn’t want them taken to the shelter the town of Freedom uses and never called Scott back. She didn’t want to see them be put down. Scott also requested that he wants to be the CEO for this year and Carol asked him to submit it in writing.
ROAD COMMISSIONER:
Ron Price reported that Jerry Spaulding verbally resigned his duties as the Road Commissioner. Jerry made this statement to him before he left town to go to Florida.
Jerry told Ron and also said it to Clint while Clint was sitting in his truck with another man. He turned in his timecard in a sealed envelope and scribbled all over it. He needs to write a letter of resignation. Therefore the Board is acting as the Road Commissioner since the Road Commissioner is out of state.
Emergency Management Director:
Ron Price will talk to Craig Overlock who is the present EMD and find out if he wants the position again. The EMD should attend every meeting because of the importance of this position.
Carol stated the most important thing is no matter what your title is; you must be willing to get involved and learn. You have to learn and can’t just take the title.
OLD BUSINESS:
Jay Guber is trying to set up another visit to Beaver Ridge Wind in May.
He has been in contact regarding the Stevens Road garage building that needs to be torn down and needs a letter from the Selectmen in regards to what they are looking to have done. Josh Reynolds is looking forward to doing the job.
NEW BUSINESS:
Town Reports will be printed and the warrant will be put together next week and Ron Price volunteered to be around to help put the books together, as did Sallyann Hadyniak.
The next Selectmen’s meeting will be held on Wednesday March 10, 2010
A motion to adjourn the meeting was made by Ron Price at 8:05. Clint Spaulding second the motion. Motion made and carried.
Respectfully submitted,
Sallyann Hadyniak
Acting Secretary
APPROVED MINUTES/Freedom Board of Selector’s
February 10, 2010
Chair Ron Price was absent therefore Carol Richardson called the meeting to order at 6:15 p.m. with the following present:
Clint Spaulding, (Selectman) Carol Richardson, (Selector) Erna Keller, (Treasurer) Sallyann Hadyniak ,(Acting Secretary) Kathy Cunningham (School Board Representative), and Steve Bennett.
REVIEW OF MINUTES:
The minutes of January 27, 2010 had two minor corrections that were made and Clint Spaulding made a motion to accept the corrected minutes to be placed on file and Carol Richardson second the motion. Motion made and carried.
CITIZENS ISSUES:
There was a lengthy discussion regarding the request by Steve Bennett to put an article on the warrant about Beaver Hill Road. Carol Richardson received written information from MMA and reported the information. There were three different processes that were described and Carol Richardson said she will contact MMA again to see what if any of the three methods include all of the 6 steps. She will have the information by the February 24th meeting. (making a portion of the Beaver Hill Road private from Sibley Road to the property of David Pottle’s driveway). Steve wants to make a road and if it is private he could get monies from NRCS. If it’s a town road they would not help financially.
Kathy Cunningham (School Board Representative) gave a report and brought the Board up to date. She spoke of rumors of closing smaller schools, the superintendent is retiring in June, the double bus run, there are many new policies and Sad 3 is taking a hit of $300,000.00. The Performing Arts Center sits 320 people and a check in the amount $340,000.00 was given by Future MSAD#3 for the Art Center.
TREASURERS REPORT:
The Payroll Warrant for this week is $2,225.90. Carol made a motion to pay the payroll and Clint Spaulding second the motion. Motion made and carried, all were in favor.
The Checkbook balance is $204,312.18
The A/P this week is $27,715.07. Carol made a motion to pay the A/P Warrant and Clint Spaulding second the motion. Motion made and carried, all were in favor.
CORRESPONDANCE:
1. A letter was received from the Public Works Department and a form needs to be filled out.
2. for old business, tending to the trash at the dump.
3. Notices for School Budget meeting.
4. Beaver Ridge Road issue
5. A letter from DOT and E911
6. Waldo County Taxes.
7. KVCOG saying how much needs to be paid.
8 A letter from the insurance company stating that the towing for the two town trucks was paid.
9. Two different letters from MRC, one for Dam Safety and expiration.
10. UARRC
11. PERC
12. Emergency Management.
13. LD1 Carol found the policy that was established for drug testing 12/2/03.
The above correspondences will be tabled for the February 24th meeting. Both Carol and Clint agreed.
UARRC went up to $6,499.23 and it needs to be put into the final budget because it’s $5,000.00 and there is a difference of $1,500.00.
KVCOG just called back and the last check they received from us was in June of 2008. Therefore there is a total of $909.00 past due for 2009 and $909.00 is due in 2010 so the Board agreed to send them a total of $1818.00 covering 2009-2010.
The Planning Board wants to be appointed to the Comprehensive Planning Committee by the Selector’s. Both Carol and Clint agreed to have Carol draw up appointment papers.
The next Selector’s meeting will be held on February 24th. Carol Richardson adjourned the meeting at 7:21 p.m. All were in favor!
Respectfully submitted,
Sallyann Hadyniak
Acting Secretary
APPROVED MINUTES/Freedom Board of Selector’s
January 27, 2010
Chairman Ron Price called the meeting to order at 6:08 p.m., with the following present:
Carol Richardson (Selector), Clint Spaulding(Selectman), Ron Price (Selectman), Erna Keller (Treasurer), Jay Guber(CEO), Sallyann Hadyniak (Acting Secretary), Clint Spaulding Jr., Scott Holmes, Tony Sirois, Tom Levesque.
REVIEW MINUTES:
The minutes of January 13, 2010 had two minor corrections that were made and then the minutes were accepted as read and were to be placed on file. All were in favor.
CITIZENS ISSUES:
Tony Sirois addressed the board about having a problem with the large amount of snowmobile traffic by his house on Hardwood Lane and surrounding area. He spoke to the game warden and the warden suggested counting the amount of snowmobiles. The numbers vary from 46 on Saturday’s and 37 on Sunday’s. It’s possible that some may or may not be members of the North Riders club.
His wife is highly allergic to exhaust fumes and it is causing her a lot of health problems and two more houses will be built there in the very near future.
After a lengthy discussion it was suggested to talk to Bob Garish (who is the President of the snowmobile club) that Mr. Sirois speak to him to see what can be done. Mr. Sirois stated he would be willing to help build a trail if needed. He will report back to the Selector’s after speaking to Mr. Garish.
In regards to the meeting of January 13 Citizen Issues, Jay Guber presented the board with copies Legal Year In Review of 2009 which was taken from the Municipal Law Review which is the Maine Legislative Update covered changes etc regarding a number of different categories such as abandoned roads, all three Selector’s being Road Commissioner and information regarding TIF.
The contents are all legal laws,
CORRESPONDENCE:
Chair Ron Price read correspondence from Steve Bennett requesting that an article be added to the town report in regards to a section from the Sibley Road to a section of the of the Beaver Hill Road put before the people to be voted on.
Meredith Coffin (Regional Recycling Chairman/Solid Waste Representative) sent in a report and a letter that will be given to Carol to be put into the Town Warrant.
TREASURERS REPORT:
The Treasurer’s report was read by Ron Price.
1. The Payroll Warrant is $3,419.88 for this week.
2. The Checkbook Balance is $201,743.40
3. The A/P this week is $7,648.32
4. A check was received from GA Reimbursement for November and December for $150.00, Revenue Sharing for January $5,641.88 check from Bangor Savings for $15.74 for the interest on the Philip Thurston CD that gets paid to Smithton Cemetery.
5. There is a contract in the Waterville Human Society in the A./P Warrant folder.
Carole Richardson made a motion to pay the A/P Warrant and the Payroll Warrant in the said amounts and Clint Spalding second the motion. Motion made and carried, all were in favor.
CEO:
Jay Guber reported that he went to Camden for the Midcoast Code Enforcements Officers Association for covering legal issues.
Three lawyers were in attendance that represented three different towns, to discuss legal issues for code enforcement officers and it was a training program for ongoing education.
Jay received a call regarding a building on High Street owned by Ted and Lisa Reynolds that the back part of the building collapsed and believes it is a hazard for the neighborhood,. He called Ted to make him aware of it and to see if there was anything in the building he wanted. If not Jay suggested to contact Fire Chief Jim Waterman and perhaps the fire department and have a practice fire drill on a burning house in the village. They will get back to Jay.
Jay brought up the issue of Skidgel, and stated that he has a right as a Code Enforcement Officer of the town that he has the right to inspect that property because it is a hazard to the public or any property the he deems needs attention.
A lengthy discussion followed and it was stated that if the town knows what’s in that building, the town will be liable to clean it up and there isn’t any money available for the town to take the responsibility.
Another hazard is the steel building on the Stevens Road which belongs to the town. Cy Reynolds offered to take it down for the lumber and Jay suggested that if Cy does take it down to sign off any liability and time frame. The building has no value. Jay will talk to Cy and see if he will do it.
Jay called Cy and Cy did not want to do it, so they will contact T. Wakefield for he is the one interested in the steel.
Jay just reported the liabilities in town.
After Scott Holmes questioned if the snow should be shoveled off the trailer, Carol and Clint agreed that it would be a good idea to get a roof rake.
Smithton Cemetery wants an article on the warrant asking for $300.00. It was voted that they get the interest several months ago which accumulated.
The Historical Society is asking for $2,500.00 from 2005 that was not given to them in an article submitted for the town warrant.
Ron Price said to put the article on the warrant regarding the $300.00 for the Smithton Cemetery and the $2,500.00 for the Historical Society and let the people decide as to giving the Historical Society $2,500.00 from 2005, and the 300.00 for the Smithton Cemetery.
Ron stated that the Rec. Comm. needs to turn in a report with a breakdown regarding Freedom Field Day and whatever else there is to report.
Sallyann Hadyniak reported that Bill Pickford will chair the Comp. Plan/Planning Board meeting on Tuesday Feb. 9, 2010
Clint Spaulding gave a brief road commissioner’s report. All is going well. Bob fixed the air valve and the tires are down at the town garage.
Clint also brought up the subject of some of the cemeteries. He feels that some need attention. Jon Willet volunteered to do clean up. Clint had Carol confirm the existence of one or two of the cemeteries.
OLD BUSINESS;
There is a controversy regarding the road in Freedom and Montville where Jeff Richardson lives. A section of the road is unclear. Montville said it belongs to Freedom and Freedom said it belongs to Montville. Ron Price called Jeff Richardson to find out what the problem is between Jeff, Montville and Freedom properties. After a lengthy conversation with Jeff and Montville, Ron decided to file the letter that the town received from Montville is to be filed and not sent back to Montville. This matter is between Jeff and Montville. (Town lines) Before filing the letter “DO NOT SEND” was to be written on it.
Clint Spaulding made a motion to pay $150.00 each to Cindy and Erna for doing the Town Reports. Carol Richardson seconds the motion. Motion made and carried. Both Carol and Sallyann volunteered to help put the town reports together.
NEW BUSINESS;
Carol Richardson requested a meeting regarding the budget after the budget committee is finished and before the town meeting. A discussion regarding the issue was discussed by all three Selectors.
The next scheduled Selector’s meeting is set for Wednesday, February 10, 2010.
Clint Spaulding made a motion to adjourn the meeting at 8:00 p.m. Carol Richardson second it. Motion made and carried. All were in favor,
Respectfully submitted,
Acting Secretary,
Sallyann Hadyniak
APPROVED MINUTES/FREEDOM BOARD OF SELECTMEN
JANUARY 13, 2010
Chairman Price called the meeting to order at 6:20 PM, with the following present: Erna Keller (Treasurer), Jay Guber (CEO), Clint Spaulding (Selectman), Dave Bridges (Comp. Plan Cmte.), Ron Price (Selectman, Chair), Glen Bridges (Secretary), Clint’s son Clint, Steve Bennett. Carol was with Arthur in the hospital.
REVIEW MINUTES: The minutes from Dec. 23, 2009 were approved as written.
CITIZEN’S ISSUES: Steve Bennett wants to put an article on the warrant for the annual Town meeting, and inquired about a deadline. Ron said no deadline was set yet, but by Feb. 1st would be good. Bennett would like the Beaver Ridge Rd. from the intersection with Sibley to the driveway at Dave Pottle’s to be made private. The reasons are because:
1. The abutters would like it to be private.
2. Bennett would like to repair it, and cost sharing is available from NRCS, but only if it is a private road.
A long discussion followed about what trails snowmobiles do use, and Jay Guber mentioned that family burial plots need to have public access. Ron and Clint suggested Steve write up his article; they want the Town to be able to vote on it.
CORRESPONDENCE: ME Emergency Management is holding a dam safety workshop on Feb. 10; Ron felt this should be attended by our EMD and Selectmen. Clint knows someone who might be interested in the EMD position.
The ME State Treasurer informed the Town that 7% is the highest interest allowed on past due taxes.
A letter was read from the Montville Selectmen. They have spoken to Jeff Richardson about his vehicles blocking the plows and he has not cooperated, and they ask Freedom Selectmen to sign on to the letter to Richardson. Clint moved to sign the letter, passed, and signed.
TREASURER: Erna reported the payroll warrant for the week of Jan 2 was $3310.05, and for the week of Jan 9 is $2191.48. The checkbook balance is $198,935.57.
The A/P for the week of Dec. 31 was $3027.15. The A/P for the week of Jan 13th is $1019.05, with the addition of Jay Guber’s expense sheet in the amount of $743.92 raising the total to $1762.97. The A/P for the week of Jan 13th is $5488.63, with a possible credit coming in of $720. A check for business equipment exemption reimbursement for 2009 was received for $48, and from MMA for a tow charge of $250. A bill, in the folder, was received from KVCOG.
The Comp. Plan committee would like the remaining $3846.72 to be carried over to 2010 to help pay KVCOG.
Final checkbook balance is $191.683.97. Ron asked for a comparison with a year ago; the Jan. 2009 balance was $116,638.88.
Clint moved to sign the 12/31/09 A/P warrant and the Jan. 13 A/P warrant. Clint moved to sign both payroll warrants. Motions passed, four warrants were signed.
Erna reported that the middle doors were left open on the double-wide, and the heat doesn’t seem to be working.
CEO: Jay Guber reported that he went to a workshop on electrical codes.
COMP. PLAN COMMITTEE: Dave reported that he met with Fred Snow and asked him to project costs for the rest of this year. The budget request reflects the balance left from 2009 carried over, and subtracted from the $8,000 needed to complete the plan. He is also requesting $500 for expenses and printing.
BUDGET COMMITTEE: Their first meeting went well after procedures were ironed out.
OLD BUSINESS: Clint read from the minutes of Oct. 4, 2006 outlining his request for a drug testing policy. Discussion followed, with a motion to accept a written policy that “All employees will be drug tested upon hiring and randomly tested thereafter”. Motion passed. Secretary will type policy.
NEW BUSINESS: Clint talked about the upcoming Town Report, and suggested that Cindy and Erna be compensated for their extra time. Sallyann volunteered her time to help with it.
Glen mentioned that part of the justification for the new copier was the ability to save money by printing the reports in-house; Sallyann remembered the Town saved $600 last year.
Ron asked if the Committee/Board reports are in for the Town Report, and set a deadline of Feb. 15th for reports to be in.
Dave Bridges asked if the budget figures will be easier to comprehend in the Town Report this year? Jay Guber remarked that the TRIO program is “bizarre”. Ron said he is not satisfied with the way the budget figures are presented in the Town Report and will suggest a change at the next meeting. Clint added that QuickBooks figures are easy to change. Clint compared a 2003 Town Report in which the figures were very clear. The State Bureau of Taxation wants the Town to simplify it and only present the figures for the upcoming year. Ron added that three different Treasurers have used different categories for the same items.
Ron Price said that Belmont has narrowed their Town meeting down to 12 articles to take care of everything. Clint said again that LD 1 should be first of the articles on monies.
The Selectmen signed purchase orders.
The next meeting will be Jan 27, 2010.
Motion to adjourn at 7:50 PM.
Respectfully submitted,
Glen Bridges, Secretary