APPROVED/ SELECTORS’ MEETING MINUTES
DECEMBER 20, 2006
Selectors present: Steve Bennett, Tim Biggs, and Lynn Hadyniak.
Others present: Hilary and Tom Fleming, Sallyann Hadyniak, Betty Sienkiewicz, Annie and Bill Pickford, Ron and Sue Price, Glen and David Bridges and Marion Bowers.
Minutes of the December 13, 2006 were amended and then approved.
CITIZEN’S ISSUES;
1. Glen Bridges would like to see that town meetings are summarized and put in the annual town report.
TOWN OFFICES:
TOWN TREASURER: HILARY FLEMING
1. Thank you notes have been received from several of the charities that have received money.
2. Little league contact person is unknown regarding where to send their check. Suggestions were to contact Erna and Kevin Keller or Jim Mitchell of Troy who is the director.
3. Accounts:
4. A. Checking: $81,565.40
B. Total: $194,042.31
5. Real estate taxes paid to date: $422,479.00. Outstanding taxes: $151,000.
6. Line 52 of the budget should have the sander on it according to Tim Biggs.
7. According to Steve Bennett we have over-budgeted revenue. In other words, the Town collected about 17% more than anticipated.
8. The treasurer will be attending an end of year training in Bangor and will then meet with the auditors.
CEO: JAY GUBER
Skidgell property:
1. Scott Layton of the DEP related to hazardous material has been contacted.
2. Gordon Fuller of the DEP has contacted Jay regarding the Skidgell property. A copy of a letter written to Steve Packard, attorney for Skidgell’s,to Gordon Fuller is attached. This letter relates some of the findings the DEP found with a limited investigation of the property inside and outside of the building which was done on December 12, 2006.
A. DEP recommendations:;
i. Phase 1 and 11 Environmental Assessment be performed by an environmental consultant. This would be helpful to the owners and any potential buyers as well as the MEDEP.
ii. If the Town is interested in the property they could explore requesting that the State Brownfield’s Program consider doing the Assessment. Jean Firth heads up this department, but the Town has to show an interest. This necessitates a letter from the Selectpersons to Jay which would be forwarded to the DEP and would need to be done before the next DEP visit.
iii. Don Robbins of the DEP was contacted by Jay.
iv. It is essential that the Town not procrastinate on the protection of the salt-sand pile with silt fencing and hay since according to Clint Spaulding hot ash spray will be difficult to obtain. David Bridges offered 100 feet of silt fencing he has.
3. Permits:
A. Doug and Sandra Gould of 104 Albion RD for a barn and storage facility.
B. Anderson trailer on Stevens Rd: Stakes have been put in by a site engineer relating to a septic system. Dave Schofield has been involved in this. Deeds are needed related to this property and others in the surrounding area. Set backs need to be met. If the Town has none then the State statute would have to be followed.
C. Cy Reynolds has been upset by the possibility of a septic system being installed and has said that he would get a lawyer and his wife voiced that DEP would be contacted. There is a contentious relationship between the plumbing inspector and the Reynolds.
FIRE CHIEF: JIM WATERMAN, not present.
1. A grant has been applied for that involves significant money according to Hilary Fleming.
ROAD COMMISSIONER: CLING SPAULDING, not present.
1. Signs and posts have been delivered.
2. Prepare budget
3. End of year evaluation meeting with Selectors.
MEETINGS:
1. Budget committee: January 10th or 11th.
2. Assessors meeting: None this week.
OLD BUSINESS:
1. Stevens RD property: The deed of property of Irene Anderson and her mother are needed before it can be put out to bid. A copy of these should be in the office.
2. Mitchell RD. property: No longer of interest to the Town.
3. Junkyards and Automobile graveyards: Discussion as to whether to adopt the State Statute or create our own ordinance. It was felt that the State Statute was too vague. According to Lynn Hadyniak, the Town could make it more restrictive, not less. This was questioned.
4. Jane Fasculo Property Offer: If the offer were accepted, the Town would lose taxable property unless some plans were made for some kind of income producing product. The conservation plan by Lissa Widdoff has not been received. There are 78 acres in this property divided into three lots. A possibility is to have Unity College do a forestry management plan for the property. Selective cutting could be done and also maple sugaring has been mentioned.
NEW BUSINESS:
1. Warrants:
Payroll: motions were made, seconded and carried to pay the Town Clerk for extra hours in the amounts of $371.39 for Dec 14, 2006 and $403.69 for Dec 21, 2996 since this was approved by the special town meeting.
Payroll: $209.53; A motion was made to pay
Accounts payable: $6,197.43. This amount is inclusive of $511.of credit memo including two abatements.
2. Selectpersons meeting: A motion was made by Steve Bennett, seconded by
Tim Biggs, to cancel the meeting for Wednesday December 27, 2006.
Motion carried.
The meeting adjourned at 8:00PM.
Respectfully submitted,
Marion Bowers
Attachments:
Letter from Gordon Fuller, DEP and other information
**APPROVED/SELECTORS’ MEETING MINUTES
DECEMBER 13, 2006
Selectors present: Steve Bennett, Tim Biggs, and Lynn Hadyniak.
Others present: Jay Guber, Sallyann Hadyniak, Thressa Abbott, Betty Sienkiewicz, Cindy and Tim Abbott, and Marion Bowers.
CORRESPONDENCE:
1. Homestead exemption information.
2. CBIZ: property tax solution, doesn’t want to be taxed anymore.
3. School Board Superintendent will visit January 3, 2007.
4. Unity Area Recycling Report.
5. Dale Rowley: E-mail letting us know that there are one half million dollars mitigation funds available through grants. December 18th there will be a one-day work shop from 9:00AM to 4:00PM at EMA headquarters in Augusta for help in writing grants.
6. Maine State Police form for concealed weapons for Michael Dani was signed and dated by Steve Bennett.
7. 2007 State Valuation for Freedom:
A. Steve Bennett spoke with Michael Rogers of municipal services for state valuations. Our valuation has gone up to 40,500,000. An increase of about 11% over one year.
B. Possible way to change this increase is to appeal it and show a decrease in the price of property. Steve Bennett discussed this with Mike Rogers and we had no ability to make a good appeal.
C. Letter to Michael Rogers needs to be filled out with the transfers for 2007.
D. Valuations are based on property transfer information that Jeff Kendall receives. This information is then put into a ratio formula and the percentage of the assessment gives the municipal value.
E. Developed parcel ration is 82% of real market value.
8. TIF’S: State has negative feelings regarding them. They decrease the valuation of the Town. Only Unity is know to have TIFS in the surrounding area.
9. Letter from Barbara Mosseau dated December 5, 2007 alleged that we are four payments in arrears.
10. Legislative staff of Micheau, Collins and Snow letter advising that through the US Department of Agriculture that there may be a grant available for the performing arts center at the new high school.
11. Supplements and abatements: Supplements = 43,000 and abatements= $3,600.
12. Irene Raven: Wants to move in to the trailer on Stevens Road. There currently is a mal-functioning septic system and she would also need a leach field. The area has been seen by David Schofield and a permit would depend upon where the property lines were. The area would really need to be surveyed. It would be up to the applicant to have the lines surveyed.
13. Special Town Meeting is scheduled for December 20th at the town office. A motion was made by Tim Biggs to have a special town meeting at 6:00PM on the 20th of December to vote on additional funds of not more than $3,000 to pay the Town Clerk. Motion was seconded by Steve Bennett and carried.
TOWN OFFICES
CEO: JAY GUBER
1. Questions related to permits in which he will have to talk with the planning board and attorney.
2. How to charge for the permit: one or three permit charges? Referred to Bill Kelly.
3. Letter from CES re: permit. Copy is attached.
4. Letter to Skidgels related to hazardous waste. See attached.
5. Unsafe wood stove was seen by Jim Waterman. Recommendations of the State were given.
6. Drew Fales had sought some information pertaining to the Earthen Dam and flood plain level which is needed prior to being given a permit. Tim was aware of this.
TOWN TREASURER: HILARY FLEMING
1. Accounts:
A. Checking: $191,954.57
B. Total: $304,431.48
2. Auto excise is down to $4500 compared to last year. This is only 94% of prior collections
3. One more revenue sharing should be coming in next week.
4. Homestead monies may come in this week.
TOWN CLERK: CINDY ABBOTT
1. Real estate tax collected was more then $300,000 in November.
2. One-half a million had been billed by October 31, 2006.
3. Prepayments: $5,000.
4. Still have $150,000 to be collected.
5. Cindy expressed concern regarding the loss of a home since taxes haven’t been paid since 2004. This would be effective April 19, 2007. This party has been denied general assistance in the past and had one bill abated. The foreclosure process has been started.
PUBLIC WORKS:
SALT AND SAND SITUATION:
1. Jay Guber mentioned that something needs to be done about the salt and sand situation to prevent some of it washing into the stream.
2. Possibilities are: hay bales and 2 rows of silt fencing or hot ash spray.
3. A motion was made and then retracted with a following motion. Lynn Hadyniak made a motion to instruct Clint Spaulding, road commissioner to obtain and to apply hot ash spray over the existing and pile. Motion was seconded by Tim Biggs and carried.
OLD BUSINESS:
1. Town clerk-tax collector, Cindy Abbott has exceeded the amount in the budget for compensation. MMA was called by Lynn HAdyniak and Hilary Fleming also called. Sue Pilgrim and Flewelling of MMA were spoken with regarding the situation.
How to handle the problem:
A. Require the Town Clerk to pay it back.
B. Sign a contract with Cindy.
C. Allow her not to repay the money.
D. Special Town Meeting and pay her if motion is approved.
2. Moderator needed for Special Town Meeting.
3. New snowplow drivers: Daniel Dodge and David Vignant.
4. Policy for Selectors regarding vacancies and qualifications was presented by Lynn Hadyniak. Additional comments will be made. A copy is attached.
NEW BUSINESS:
1. Warrants: Motions were made, seconded and approved to pay the following warrants.
Payroll: $4,132.13 ; Cindy’s compensation is on hold.
Accounts payable: $100,658.80; $95,752. includes payments to SAD 3 for October, November, and December.
2. Next week more charities will be paid.
Meeting adjourned at 8:36PM.
Respectfully submitted,
Marion Bowers
Attachments:
1. CES letter
2. Letters re: Skidgels
3. Draft of policy regarding vacancies, appointments.
**APPROVED/SELECTMEN’S MEETING MINUTES
DECEMBER 6, 2006
Selectors present: Steve Bennett and Tim Biggs.
Others present: Jay Guber, Gerry Spaulding, Hilary Fleming, Pete and Marion Bowers.
Minutes of the November 29th meeting were read and accepted as read.
CITIZEN’S ISSUES:
1. Gerry Spaulding was present to discuss his tax bill and had many questions as to how the amount was arrived at, including how a house was classified. He was informed by the Selectors that they were trying to go by the Assessors’ manual. There were two mathematical errors found in his bill and an abatement form was made out. This has not been signed by Mr. Spaulding.
CEO: JAY GUBER
1. Seminars recently attended or will be attending sponsored by the Maine Building and Inspectors Association:
A. 11/29/06 FPA 101 Safety Course in Rockport.
B. 12/6/06 Legal Issues in Fairfield.
C. 12/7/06 Electrical Underground in Brunswick.
2. Phone call recently received from a CEO who had been contacted by an attorney regarding the Skidgell’s property and wanting an assessment done. A second CEO had been contacted. In the past the Skidgell’s had declined to allow anyone to enter the building. DEP has been notified of
this refusal.
2. Inspected an unsafe wood stove at Lisa Vigneau’s of 395 Belfast RD. Also noted a shed had been build there. Paid a building permit fee immediately.
3. 11/13/06 Permit for Max Ascrizzi that had been made out 12/6/04 and had not been brought forth. This was for a shed at 95 North Palermo RD.
4. Permit 11/14/06 for Clifton Lewin on Lewin Lane, a storage shed.
5. Permit 11/17/06 Carrie Bennett of 62 Bennett Lane, a horse barn.
6. On 3/3/06 a plumbing permit was granted to Lora Hess. 11/27/06 permit for a year-round camp and shed.
7. Permit for Robert Mulhman of 49 Carrie Lane for a dwelling shed, and breezeway. Some of his property is in significant wildlife habitat. In this area he had done a clear-cut of the area leaving an open canopy; for this he will be assessed a fine, need to do erosion control and replant the area involved.
8. Mike Smith’s is not in the significant wildlife habitat.
9. Jessie Beaudry has a garage on Greeley RD and it appears someone may be living there according to a citizen. They are putting in a well. Jay will check on this.
10. 12/6/06 Letter sent to Skidgells regarding Phase 2 of the clean-up to be done. DEP is involved in this. The site was visited and much work had been done. There is wood there the owners would like to burn. However, there is a lot of hazardous material and Val Whittier of the DEP will contact the DEP person dealing with hazardous material.
11. Jay would like to contact the Town Attorney, in the future, to protect the Town, if it is agreeable with the Selectors. This letter would be to reiterate and document what has been done. Since Jay has been denied entrance to the building he will wait and see what happens with the DEP. He has noted salt on the Skidgell’s property.
SELECTMEN’S CORRESPONDENCE, DISCUSSIONS:
1. Application for a snowplow driver has been received. This needs to be discussed with Clint Spaulding. Steve Bennett would be agreeable to this.
2. Budget Committee meeting is scheduled for the 13th or 24th of December.
A. Salary and expenses need to be brought up.
B. Suggestion of an hourly rate after a certain amount has been paid.
3. Ron Wentworth has sold TRIO to Harris Computer Systems.
4. Waldo County Committee Treasurer has sent a letter thanking the
Town for the money they delivered in person.
5. Thank you letter from WCAP for holiday basket from volunteers of the
Fire Department.
6. There are 10 isssues related to taxes that are minor in nature.
TOWN OFFICES:
TOWN TREAURER: HILARY FLEMING
1. Accounts:
A. Checking: $217,520.79
B. Total: $329.997.70 without the CDs.
2. Payments tonight will include two for the school.
3. DOT-URIP check for $7,759.00 was received this week.
4. Black Hills Account: Interest paid $32.64 and dividends $142.
TOWN CLERK: CINDY ABBOTT
1. Request: Hours for training 81.75 and as a ballot clerk 47.25 hours be considered for payment.
2. In the discussion that followed it was felt that they should have been considered as part of her regular work hours and there is no line item for training. She had been informed on two occasions that she was close to the allotted hours for pay.
3. In order to pay her above the budgeted hours there will need to be a special town meeting. If she were to be paid now, it would be an unauthorized expenditure and it would be illegal to do this. Therefore a motion was made to have a special town meeting December 20, 2006 at 6:00PM at the Town Office to see if the Town will vote to
authorize additional compensation not to exceed $3,000 for the tax
collector and town clerk for the remainder of the year. Motion
was made by Tim Biggs and seconded by Steve Bennett. Motion carried.
4. Hours are to be limited to four hours daily, Tuesday through Friday. A motion was made to pay Cindy for no more than 80 hours beginning December 7, 2006 until the end of the year pending results of special town meeting.
NEW BUSINESS
1. Plowing request by the Freedom Church: A trustee of the Church has made this request to Tim Biggs. There has been an unwritten policy with the church and the Town in regards to using a water supply that originates at the Church, the septic system is partially on Town land and parking for games usually fills the front parking space of the church.
A motion was made to plow the church parking lot out with having the
protruding site well marked. Motion was seconded and carried. In plowing
there will be a semi-circular area done in the front of the church since the
plows are difficult to back up.
2. Warrants:
Motions were made and seconded to pay the following:
A. Payroll: $853.98
B. Special payroll $400.60 as long as the Treasurer instructs Cindy to reduce her hours to 80 hours for the remainder of 2006.
C. Accounts payable for Dec 6, 2006: $91,330.70
3. Professional audit for 2004 will be billed at $7,540.00
4. The website for Frances Walker is; webmaster@freedomme.org
Motion was made to adjourn at 9:15PM.
Respectfully submitted,
Marion Bowers
**APPROVED/SELECTPERSONS’ MEETING MINUTES
NOVEMBER 29, 2006
Selectpersons present: Tim Biggs, Steve Bennett and Lynn Hadyniak.
Others present: Tom & Hilary Fleming, Carole & Arthur Richardson, Carole Hager, Joe Richardson, Jim Hayes, Ron Price, Travis Price, Steve Cross, Betty Sienkiewicz, Thressa Abbott, Sallyann Hadyniak, Glen & David Bridges, Thelma Ledden, Robert Mulhman, and Marion Bowers.
The meeting was opened at 6:02PM.
Minutes of the November 15, 2006 were read and amended. A motion was made to accept the amended minutes.
CITIZENS’ ISSUES:
1. Joe Richardson questioned if Red Mitchell’s letter concerning Beaver Hill Rd was available. This can be made available to the public according to Steve Bennett.
2. Steve Cross questioned as to how many Selectmen had acted on discontinuing Beaver Hill RD and also questioned if it had ever come before the Town. He also stated that action on the road would require a vote of more than one Selectman.
3. Discussion continued by various citizens with input on the section of Beaver Hill RD in question for nearly an hour. It was felt by the Selectors and some of the audience that this was a civil issue.
4. Sallyann Hadyniak who lives in the area in question will bring in the information that had been provided to her.
5. Ron Price had several questions and comments.
A. Tax map he brought in and noted errors on; has any corrections been done? Also who makes the changes on the tax maps? The assessors do this with the help of Tony Neves. There is a need for updating the tax maps. Some of this has been done according to the Selectors.
B. Protocol for board appointments: The Town has none but it was felt to be a good idea. Many of the people did not know about the last vacancy on the Appeals Board. Need for posting in numerous places was also suggested.
C. Executive Session: The recent executive session was not done properly. Ron stated the motion as it should have been made. A copy of Executive Session Motion Citations was given to the Selectors. A copy of this is attached.
D. Glen Bridges: She has submitted an application to be on the Planning Board. The opening on this position should be advertised and chosen in a fair and equitable way. Conflict of interest should be considered. If she were chosen for the position she would recuse herself from anything related to the wind turbines.
She also felt that the last appointment to the appeals board should be rescinded because of a conflict of interest.
E. Robert Muchlman: Question on taxes. This will be addressed at the Assessors’ meeting.
CORRESPONDENCE:
1. Sysco Food Company is looking for class A drivers.
2. Coca Cola has had a problem with double assessment. This situation has been corrected.
3. Assessment question from Ken Shaw; will be discussed at Assessors Meeting.
4. Valuation letter from Maine Revenue Service: They will increase the valuation by about four million dollars bringing it up to $40,500,000. There is a 45 day appeal length of time. A letter will be drafted and sent to Jeff Kendall to learn how they arrived at this amount.
5. William Kelly, ESQ letter with his resume. He is representing the Town as a resource for the Planning Board. No report was included. Lynn Hadyniak will respond to his letter. He did note that in going over the ordinances, changes need to be done. He is willing to meet with the Selectors to discuss these changes.
6. Waldo County Community Action will have a meeting on December 2, 2006 at the Community Building in Unity relating to health and economic issues in the surrounding towns.
7. Letter from Susan Shell recommending Glen Bridges for the Planning Board.
8. Waldo County EMA letter regarding a meeting for all Waldo County Selectmen, Local EMDs, Health Officers and Fire Chief to be held on November 30th at 6:30PM to be held at the Waldo Town Office.
9. Project Canopy Assistance Grants for 2007.
10. Abatement request from Tom and Hilary Fleming; Discussion for Assessors’ meeting.
11. Community Farm Share: Article for the Warrant.
12. Maintaining gravel roads informational seminar will be given. Tim Biggs was given this information.
13. Sadowski appeal: Maine Supreme Judicial Court denied an extension of time for the appeal.
TOWN OFFICES:
TOWN TREASURER: HILARY FLEMING
1. Accounts:
A. Checking: $251,961.32
B. Total: $64,256.83
2. Smithton interest $256.00 and Thurston account interest of $162.65 will be used by the Cemetery Committee.
3. Municipal Revenue Income: $4,332.69
4. School and County Budget are items on the Accounts Payable Warrant.
5. Hilary will hand deliver the one to the County, so that we are not penalized because it was received after December1, 2006.
6. Audit information:
7. A. 2004 information sent to Angela.
8. B. 2005 information will be ready within a day or two.
9. Information for the Budget Committee:
A. List of extra expenses through out the year in detail.
B. Deputy Treasurer
C. New equipment for Selectors
D. New Copier
E. Charity requests
F. Fire department.
ROADS:
1. Culvert in front of the Hager house needs work, creates flooding.
2. Major hole in Rollins RD. Has a stick in it to warn people.
3. Waning RD has been repaired.
GENERAL ASSISTANCE: LYNN HADYNIAK
1. Family without heat was given $30.00 worth of heating fuel. Later was irate because she claimed she had slid an application for assistance under the door. No one ever saw this. Reapplied today and all information obtained. Intense situation with her.
2. Another requestor for assistance was approved for maximum level of $538.00 as long as she abides by the guidelines, such as submitting bills from vendors. The Town will then submit the bills for re-imbursement. This party must also provide evidence that 2 jobs per week have been applied for and check into other sources of help.
3. There is a need to add an article to the ordinance to make this an official notice.
OLD BUSINESS:
1. Mitchell Rd property: Asking price was too high. It was felt that he might be willing to agree to a lower price. Will bring up to the Budget Committee meeting.
2. Website: Still having problems. Sallyann and Marion have been unable to find minutes of the Selectperson’s meetings. Also e-mailed minutes have been returned using the puppets@acadia.net site.
NEW BUSINESS:
1. Policy needs to be written regarding board appointments.
2. Warrants for November 11, 2006:
A. Payroll: $645.96
B. Accounts Payable: $97,681.84
This included $60,000 for the County, and around $32,000 for the school.
Meeting was adjourned at 8:30PM.
Respectfully submitted,
Marion Bowers
Attachments:
1. Executive Session Motion Guide
2. Waldo County Selectmen’s meeting with EMA director.
3. Project Canopy Assistance Grants 2007
4. Community Farm Share Warrant Article.
APPROVED/ SELECTPERSONS’ MEETING MINUTES
NOVEMBER 15, 2006
Selectors present: Steve Bennett, Tim Biggs, and Lynn Hadyniak.
Others present: Thelma Ledden, Sallyann Hadyniak, James Hayes, Joe Richardson, Sr., Betty Sienkiewicz, Jay Guber, Carol and Arthur Richardson, Donald Hagger Carrie Bennett, Glen and David Bridges, Jim Jeranka, and Marion Bowers.
The meeting was called to order at 6:05PM.
Minutes of the last meeting November 8, 2006 were amended and approved.
A missing page of the minutes for October 25 was read and approved.
CITIZENS’ ISSUES:
1. A group of concerned citizens questioned their denial of traveling on a part of Beaver Ridge RD. They presented minutes of a vote taken at an annual Town meeting in 1955 to discontinue a section of the road for maintenance which referred to a the road from O.B. Ward’s in a direction leading over Beaver Hill. There is a trail leading off to the right which leads to Oak Lane, (previously called Under the Beaver). The road above OB Ward’s referred to in “E” of this document has not been historically abandoned. When a road has not been maintained at public expense for motor vehicles for a period of 30 to 35 years prior to 1965 it is effectively abandoned by public statute and by common law reverts back to the private owners. Tim Biggs was able to give these citizens copies of the law that pertain to their right to use this road.
2. Carrie Bennett announced her resignation from the Recreation Committee and the Planning Board because of recent attacks on her horse which resulted in the animal’s demise. Carrie has been an outspoken advocate against the wind turbines. Those in the audience who were unaware of this uncalled for violence were all disturbed.
Lynn Hadyniak will contact the Sheriff Storie since the sheriff’s department has been called seven times and have not responded. Contacts to the Unity College and the Game Warden will also be done.
Another possible contact is Deputy Jones of Freedom.
3. A letter from David and Glen Bridges was presented to the Selectors regarding the co-mingling of two parcels of property. They are filing for abatement and will meet with the Assessors on Saturday.
4. Jim Geranka’s offer: Mr. Geranka has property on Mitchell RD he is selling that the Town maybe interested in buying. A motion was made to go into executive session by Steve Bennett and seconded by Tim Biggs to discuss this offer of a sale. Upon return from the executive session the Selectors stated that they had had a good discussion regarding this property which consists of 6 acres with 1000 ft of frontage. Currently there is a trailer, shed, well and septic system in place.
Glen Bridges suggested that they inform landowners of possible fire station there. This comment lead to a heated discussion regarding information being available to abutters.
Steve Bennett left the meeting. Lynn Hadyniak chaired the remainder of the meeting.
TOWN OFFICERS
TOWN TREASURER: HILARY FLEMING.
1. Accounts:
Checking: $62,550.09
Total monies: $174,845.60
Thurston CD: $5,021. Interest has been drawn out to use for maintenance.
2. County tax is due by December 1, 2006. This will be paid by then.
3. FC Work will be paid in full this week.
4. Income from Municipal Review Committee received: $9124.99
5. Maine Revenue Service and State Planning Office document that required signing by the Selectors. This was done by Tim Biggs and Lynn Hadyniak.
HEALTH NURSE: MARION BOWERS
1. Attendance in Augusta on November 9, 2006 for local health officers; meeting was very informative. Going back to statutes from 1918 showed how important this position was. Currently the group is trying to update or remove antiquated statutes.
OLD BUSINESS:
1. Skidgel property: Jay Guber letter related to his re-inspection of the warehouse site was presented. Phase 1 has been accomplished as requested. Phase 2 needs to commence in the Spring of 2007. Letter is attached.
2. Attorney for Town for Planning Board: A motion was made by Lynn Hadyniak to hire Bill Kelly and associates as a company on behalf of the Town to work with the planning board on the CES application. Motion was seconded by Tim Biggs and carried. Steve Bennett was absent.
3. Attorney Kelly charges $145/hr regardless of what he is doing related to the case. He can be at the Planning Board meeting on the 20th and or the 29th. He will mail a contract and his CV. He has had 16 years of experience.
3. Waldo County Commission Meeting: Tim Biggs attended this last week. Insurance for the 69 employees has gone up and now averages $2,000 per individual.
NEW BUSINESS:
1. Hilary Fleming spoke on behalf of TOPS, a non-profit group, who has to find another meeting place since they no longer can meet at the Freedom Congregational Church because of changes in the insurance the church now has. The Selectors were agreeable to this. Hilary will bring in a document for them to sign.
2. There is a new case of rabies from a skunk in Thorndike.
3. Warrants:
Motions were made seconded and carried to pay the following:
1. Payroll: $4,019.50
2. Accounts payable: $36,220.18
MEETINGS:
1. Assessors: Saturday 8:AM.
2. Budget Committee: November 30, 2006
3. Planning Board: November 20 at 6: 30PM
November 29 at 6: 30 or 7:00PM
Meeting was adjourned at 8:09PM
Respectfully submitted,
Marion Bowers
Attachment
1. Letter from Jay Guber: re Skidgels
APPROVED/ SELECTPERSONS MEETING MINUTES
November 8, 2006
Selectors present: Steve Bennett and Lynn Hadyniak. Tim Biggs was attending the Waldo County Commissioners Meeting.
Others present: Betty Sienkiewicz, Thressa Abbott, Theresa Poulin, Mike Smith, Willa Dibner, Hilary Fleming Ron Price, Jay Guber and Marion Bowers.
The meeting was called to order at 6:02PM by Steve Bennett.
Minutes of the November 1, 2006 were read and amended. Motion was made to accept the amended minutes.
CITIZENS CONCERNS:
1. Theresa Poulin: The homestead exemption no longer applied to her tax bill since the owner of the property was her niece who lives out of state. Although this was done some time ago the Town has just received this information.
2. Ron Price: There is a discrepancy between the Town tax map and the surveyor’s findings done in 1979. He outlined the property he owns in red on Beaver Ridge on his copy of his surveyors report and left it with the Selectors. Tony Neves will be consulted about this.
3. Mike Smith and Willa Dibner were in about property they own and have requested an abatement. They feel they are being charged twice and also too high a rate for land the State has designated for wild life. They will return Saturday Am to discuss this.
4. Jay Guber: Wanning RD near the bottom of the road where Albion, Unity and Freedom meet is in need of repair. It has disintegrated and is a danger for vehicles and the school bus. There has also been a complaint from a Unity official. In the past Jay has repaired this himself. He is now willing to again repair it and charge the Town. This offer was not accepted. The information will be relayed to the Road Commissioner by Lynn Hadyniak.
SELECTORS CORRESPONDENCE, DISCUSSION:
1. MERC letter asking for a candidate on the Municipal Review Board. No action was taken.
2. Neighbor to neighbor applications for referrals was given to Lynn Hadyniak. These will be approved for Christmas.
3. KVCOG is looking for applicants for a solid waste proposal to create a think tank. This has been referred to Read Brugger. We currently, spend $46,340 on waste. This is a big part of our budget.
4. DHS application: This application was already signed by Lynn Hadyniak. It was related to confirming ownership of property in relationship to the state health program.
5. Letter from attorney: This had been sent by Andrew Hamilton to Bill Pickford and the Board of Selectors. The letter was in a form of a contract to be signed. The prices they charge were listed. The letter does not repeat the standards as agreed to last week in the discussion
Lynn responded by E-mail to Bill Pickford and the Selectors. The letter was not signed.
Lynn has found a list of possible attorneys:
A. Paul Driscall from Portland
B. Lee Braggs from Augusta
C. Michael Gentile from Augusta
D. Eric Stumpfel from Dover-Foxcroft
E. Michale Clisham from Bangor.
The Selectors will not hire an attorney until the Board can agree to one.
TOWN CLERK: CINDY ABBOTT
1. Income Revenue through October :$23,645.25
2. Income Revenue for November 1-8 :$72,599.94
3. Unpaid taxes 2005:$3300, 2004 $2500, 2003 $1600
4. A total of $8,000 for 6 years. Personal property taxes not paid is about the same as property taxes.
ROAD COMMISSIONER: Clint Spaulding was absent.
1. Grading roads: He has been trying to get Lee Brothers to do them. Clint will begin to do some of this him self.
2. Wanning Road as discussed under Citizens Concerns.
CEO: JAY GUBER
1. Formal request for the remainder of his yearly salary.
2. Documents received related to CES.
A. Historical preservation information.
B. Turbine noise study.
3. Permits for review.
A. Isiah Humphry of 38 Albion Rd for a trailer with an addition, garage and barn.
4. Trailers: The State has a law which stated mobile homes should not be over a certain age. The Planning Board may need to review this.
MEETINGS:
1. Budget Committee: November 30, 2006 at 6:30PM.
2. Planning Board: November 15 and the 29th at the Freedom Congregational Church beginning at 7:00PM.
NEW BUSINESS:
1. Warrants: Motions were made, seconded and carried to pay the following warrants;
2. A. Payroll: $2,155.90
3. B. Accounts payable: $29,518.87.
1. $27,000 was paid to SAD #3.
2. F.C. Work and sons was paid $2,000.
The meeting adjourned at 7:30PM.
Respectfully submitted,
Marion Bowers
**APPROVED/ SELECTPERSONS MEETING MINUTES
NOVEMBER 1, 2006
Selectors present: Steve Bennett, Tim Biggs, and Lynn Hadyniak
Others present: Tom and Hilary Fleming, Betty Sienkiewicz, Thressa Abbott, Sallyann Hadyniak, Jay Keating, Matt Bennett Andy Kekacs, Bill Pickford, and Marion Bowers.
The meeting was opened at 6:10PM.
Minutes of the October 25, 2006 were read and approved after they were amended.
Minutes of the October 18, 2006 were read, amended and approved after they were amended.
CITIZENS ISSUES:
1. Jay Keating questioned why his taxes had increased. His property card will be gone over later in the meeting.
2. Bill Pickford
A. He remarked about the letter that came with the tax bill. He approved of it except for the statement related to the TIF and the shifting of the tax to another community. He found the wording troublesome. There needs to be some clarification regarding the TIF as there is the difference of interpretation of it according to Lynn Hadyniak. Steve Bennett found nothing wrong with the TIF and he had researched it and spoken with Dave Ledoux.
B. Planning Board request: The planning board has made a motion which carried to request funding authorization to hire an attorney to represent the planning board. Bill Pickford, co-chair of the board has spoken with MMA’s Richard Flewelling who suggested that they have legal representation and sent him a list of possible candidates. There was a long discussion as to the pros and cons of hiring legal representation.
The Planning Board had no right to grant a 24 month waiver as had been requested. This had been the opinion of Ed Bearar, the attorney, who represents the Bennetts. MMA agreed with this as well.
Some of the reasons for a lawyer representing the Planning Board at the meetings were regarding decisions that were being made and questions the public had.
It was suggested by Lynn Hadyniak to Bill Pickford that estimates for what it would cost for the attorney to get up to speed as to what has been done; also to get opinions from MMA.
In making a motion, Lynn Hadyniak, considered the amount of money that had been set aside for contracted services in this account. There is $17,831 in this account that has not been used. A motion was made by Lynn Hadyniak that the Selectors set aside $2500 for legal representation by an outside counsel to represent the town re: Planning Board issues and if needed more money could possibly be available. Motion was seconded by Tim Biggs, Steve Bennett abstained and motion carried.
C. Bill also suggested that it would be nice to have a time for people to come in regarding taxes. The letter with the taxes does state that they can come into any Selectors meeting to discuss their taxes.
SELECTORS CORREPONDENCE, DISCUSSIONS:
1. The appeals board has been legal since 1991.
2. Letter from municipal officers from Gray and Scarborough re: voting for TABOR.
3. Classification for tree growth for Jonathon Plengey: This would be a reapplication. Tim will take care of this.
4. Handicap voting is ready according to Cindy.
5. A poverty abatement requested, via phone, has been turned in. No General Assistance has been requested according to Lynn.
6. Jim Jeranka of Mitchell RD has told Cindy that he would like to know if the Town is interested in buying his property. There are two lots there consisting of a total of 5.85 acres. Steve Bennett will look into this as the Selectors were interested.
TOWN TREASURER: HILARY FLEMING
1. Accounts:
A. Checking: $20,672.25
B. Total: $132,967.76
2. State truck excise refund: $342.52
3. Request from Unity College Library (Quimby) for donation for 2007.
4. Taxable parcels of land need to be clarified which Hilary will look into.
5. Auditors have set up a new fund account #4 for CD’s.
6. SAD 3 is looking for money owed them.
7. Road salt has been delivered.
8. Fuel was probably delivered.
HEALTH OFFICER: MARION BOWERS
1. Maine CDC will be having a meeting for local health officers to strengthen the system which will include a revision of the LHO statutes. A meeting will be on November 9th in Augusta which she will attend.
ROAD COMMISSIONER
Clint Spaulding was absent. Tim Biggs gave an update on what was going on.
1. Grading will be done on the dirt roads by the Lee Bros.
2. Garage doors: One garage door and two panels on another door will be replaced.
3. Salt and sand are mixed.
4. Cold patching has been done n the culvert on Ayer Ridge and Sibley RD. Greeley Rd. still needs to be done as well as Beaver Ridge.
5. Rollins RD is in need of repair. One-third of the road is washing out.
6. Sanders are nearly done.
7. Request by Clint Spaulding for road safety compliance class was denied.
8. Tim suggested that an article be placed on the warrant for the annual Town Meeting for a number of dollars for sealing and top-coating roads. The Budget Committee should be made aware of this.
OLD BUSINESS:
1. Skidgels: no action.
2. Sullivan Bros. have signed their contract with a “hold harmless” clause in it. This means they won’t sue the Town of Freedom.A certificate of general liability was not agreed to by their insurance company. This is not essential according to MMA Risk pool. A motion was made to accept the solid waste contract as amended by Sullivan’s. Motion was made by Lynn Hadyniak and seconded by Tim Biggs. Motion carried.
3. Sandy Pond: John Carver, attorney, has informed Steve Bennett that the plaintiff, Mr. Sadowski, has had the hearing postponed three times. If this is done again, a ruling in favor of the town will be made.
4. Bid for Lot 57 of Map 11 needs to have a document done. This is in regards to selling the town “garage” on Stevens RD. This document can be obtained from MMA.
NEW BUSINESS:
1. Appointment to the Budget Committee: Connie Ponder was nominated by Steve Bennett and nomination was seconded by Lynn Hadyniak to serve the remainder of Jay Guber’s term. She is knowledgeable regarding accounting.
2. Warrants:
A. Payroll: $1,837.58
B. Accounts payable: $5,579.75
MEETINGS:
1. Assessors: Saturday 8:00AM.
2. Planning Board: November 9th, 6:30PM at the Town Office.
Respectfully submitted,
Marion Bowers
UNAPPROVED MINUTES OF THE SELECTMEN’S MEETING
OCTOBER 25, 2006
Selectpersons present: Steve Bennett, Tim Biggs. Lynn Hadyniak was absent.
Others present: Hilary Fleming, Betty Sienkiewicz, Thressa Abbott, David Schofield, Sallyann Hadyniak.
The meeting was opened by Steve Bennett at 6:10 p.m.
CORRESPONDENCE:
1. The application to buy town surplus needs to be updated. It is 6 months overdue.
2. Steve Bennett read a letter from Dana Murch regarding Sandy Pond Dam. He also read the latest brief from Sadowsky’s attorney. It was dated 10/11/2006.
3. There is nothing new. The Superior Court of Maine has not made a decision therefore the town can’t do anything with the dam.
4. Thressa questioned the “ditch” that was mentioned in the previous weeks meeting. No one had an answer.
TREASURERS REPORT:
Hilary Fleming
1. The town valuation went up three million.
2. Sad 3 assessed $61,000.00 more this year than last year.
3. 19% Freedom school budget went up and state revenue share is down $21,000.00.
4. The town has to raise $93,000.00 more then last year.
5. The spending of town budget for 2006 decreased $2,000.00.
6. Mill rate went from 14.7 to 17.1.
7. There will be a $240.00 increase per $100,000.00 valuation.
8. There is $14,076.40 in the checking account and in total accounts there is $125,944.36.
9. Revenue received was a check in the amount of $5,803.2.
10. The Historical Society received a check in the amount of $3,000.00 from MBNA in regards to a grant.
11. Hilary called Nelson Oil to top off the tanks at a rate of $2.10 a gallon for the Town Office, Fire Department and garage.
12. Tina Freeman wants ? of her salary. She was paid her 18 ? hours at $9.93 and the last quarterly will be less then $500.00, this covers January to December.
13. The vacuum cleaner needs to be repaired. Hilary will take it to be fixed and returned the same day or maybe the vacuum isn’t worth fixing.
14. Clint Spaulding requested a cell phone for his use being he is the Road Commissioner. Hilary will check out the cost and program.
15. Jay Guber will be out of town for a while and Dave Skofield will cover for him.
16. Hilary is still working off figures for the 2006 audit.
Will try to have figures for the budget committee meeting that will be held on the third Thursday.
17. Municipal report needs to be done by hand.
18. 2004 did not match with 2005. It was off by $12.02.
PLUMBING INSPECTOR:
1. David Schofield is waiting for DOT to make a decision and DEP will let him know if they will give money toward the septic system for Mc Donald. It may be put off for another year due to lack of funds.
2. He explained what the ditch is all about that he spoke of in the previous meeting.
OLD BUSINESS: None
New Business:
1. The 2006 Tax Commitment for the Town of Freedom is in the amount of $577,879.00, and the mill rate is 17.1.
2. Steve Bennett made a motion to accept, Tim Biggs second. Motion made and carried.
3. Tim Biggs made a motion to accept the letter that is going out with the tax bills and it was seconded by Steve Bennett. Motion made and carried.
WARRANTS:
Vendor warrant: $1,702.80 motion to accept made by Tim Biggs and second by Steve Bennett. Motion made and carried.
Payroll warrant: $1,234.95 motion to accept made by Steve Bennett and second by Tim Biggs.
1. Tim Biggs stated that Jim Waterman needs to know the name of the road by the Hutchins Cemetery. Tim made a motion to call it Hutchins Lane and Steve seconds it. Motion made and carried.
2. Clint Spaulding wants to get a porta potty for the garage. They will get a price for the cost.
3. Clint is taking care of the cold patch.
4. A new steel door will be installed at the town garage for a total of approximately $200.00. Lendel Chase will put it in.
5. There is no insulation in the garage and plastic will be covering the windows.
6. Roads need to be graded and it will cost approximately $1,200.00.
7. Also Waldo County is looking for a 23% increase in medical cost and a 3.8 raise for all.
The meeting was adjourned by Steve Bennett at 7:56 and second by Tim Biggs. Motion made and carried.
Respectfully submitted,
Sallyann Hadyniak
APPROVED/SELECTPERSON’S MEETING MINUTES
October 18, 2006
Selectpersons present: Steve Bennett, Lynn Q. Hadyniak. Tim Biggs was absent due to attending another meeting.
Others present: Tom and Hilary Fleming, Betty Sienkiewicz, Jim Waterman, David Skofield and Sallyann Hadyniak.
The meeting was opened by Steve Bennett at 6:05 p.m.
The minutes of the October 11, 2006 meeting were read and a motion was made by Steve Bennett to approve the minutes as read. Lynn Hadyniak seconds the motion and the motion was made and carried.
CITIZEN’S CONCERN’S:
Tom Fleming stated that he wants the part of the road in front of him home fixed because it is washing away and will continue to get worse.
Sallyann Hadyniak stated that she has a culvert in her yard that she is willing to donate to the town if needed. Steve Bennett will notify the Road Commissioner Clint Spaulding.
TOWN OFFICERS: Hilary Fleming, Treasurer:
1. There is $15,127.68 in the operating checking account.
2. There is $126,995.64 in our total accounts.
3. The Freedom Historical Society received a $3,000.00 grant from MBNA.
4. PERC notified us that the total for garbage will be $66.20. When it started it was $64.80 and has then increased.
5. The American Business Machine Company in Fairfield is charging $390.40 for a service agreement.
6. Hilary will call Nelson to top off the oil tanks at the Town Office, Fire Department and Garage while the oil is still cheap.
Steve Bennett reported that due to many errors that were found, the total valuation for Freedom increased Five Million Dollars making our town valuation go from Thirty Two Million to Thirty Seven Million. A large portion of it was found around the pond area.
1. The taxes are going up!
2. The tax increased by $61,000.00 is due to the raise in taxes for the school and the loss of revenue. It went up to $83,000.00. This will increase our part to $5,000.00 more each month to cover the school budget starting July 2006.
3. Taxes will be done next week and Lynn Hadyniak will compose a letter to be sent out with the taxes.
FIRE CHIEF: Jim Waterman
1. Jim announced that there will be a “Hunter’s Breakfast” on November 4, 2006 at the fire house starting at 4 a.m. to 10 a.m. The price will be $5.00.
2. The Selectperson’s needed to sign a form from the Waldo County Fire Protection Mutual contract.
3. He stated that if anyone hears anything associated with the recent break out of fires they are to call the State Fire Marshall’s Office.
4. The firemen want to go wireless with computers. They want to be allowed to piggy-back to the town computer and it will be used only by certain officials and will have a special password known only to a few.
5. The fire trucks need tires and three need to be replaced on the tanker.
6. Jim assisted the Selectperson’s to name the roads on the map. They were changed when 911 went into effect.
7. Sallyann Hadyniak was asked to cook the bacon for the Hunter’s Breakfast and accepted.
CORRESPONDANCE:
1. Correspondence was read by Steve Bennett and discussed with Lynn Hadyniak.
2. an un-named family was pleading hardship
PLUMBING INSPECTOR: Dave Skofield
1. The bids are over for the McDonald septic system. Dave and DEP recommend getting more money toward the septic. Dave wants to open the ditch. If he isn’t allowed to, he will not take responsibility for it.
There is a difference of $3,200.00 because the bids were way too high. Dave will call DEP and ask for more money toward the system.
OLD BUSINESS; None
NEW BUSINESS:
1. Regarding personal property, someone stated that they got rid of it in 05 and Steve said we needed evidence in order to take it off the rolls.
2. Account #99 was denied abatement. According to a letter by ? The backhoe was on plaintiff’s property.
3. It was decided to renew the contract for the copier.
PAYROLL WARRANT: $1,334.58
VENDOR WARRANT $1,683.99
A motion was made by Lynn Hadyniak to accept both warrants and second by Steve Bennett. Motion made and carried.
Motion made to adjourn the meeting at 7:55 by Lynn and second by Steve. Motion made and carried.
Respectfully submitted,
Sallyann Hadyniak
The minutes were not able to be approved as amended due to the fact that Lynn Hadyniak and Tim Biggs wasn’t at the meeting last week. This motion will be made on Wednesday November 1, 2006
APPROVED/SELECTPERSON’S MEETING MINUTES
OCTOBER 11, 2006
Selectpersons present: Steve Bennett, Tim Biggs, and LynnHadyniak.
Others present: Thressa Abbott, Betty Sienkiewicz, SallyannHadyniak, Clint and Christine Spaulding, Hilary Fleming,Jay Guber, Frances Walker and friend, Robert and Marion Bowers.
The meeting was called to order at 6:05PM.
Minutes of the October 4, 2006 meeting were read and approved.
TOWN OFFICERS:
TREASURER: HILARY FLEMING
1. Year to date revenue was reviewed by the Selectors.
2. Revenue sharing is down to 70%; however in the past we have been overpaid.
3. Craig Costello, the accountant, has made changes to funds, called #1, based on the 2004 audit. He has received the trial balance for 2004 and 2005.
4. Accounts:
A. Checking: $30,896.18
B. Total monies: $142,764.14
5. Postage machine:
A. Currently it is being rented at $128 per quarter.
B. Business lease would cost us $124 per quarter.
C. If we were to do a business lease it would also include a weighing scale, an ink cartridge with 800 hits costing $39.00 versus the present one that has 400 hits costing $35.00. Also included in the deal with Pitney-Bowes would be a free ink cartridge and a $50.00 credit.
D. Contract with Pitney-Bowes would be for five years.
6. Sullivan fuel surcharge: This amount of $49.00 was erroneous. Diesel fuel was $3.07 the week in question and Freedom uses 35 gallons of fuel for its weekly pick-up. The amount we should have been charged was $2.45.
7. IRS taxes for 1st quarter of 2004: We owe the IRS $219.86 which includes a penalty of $52 and interest of $27.00. This could be taken out of undesignated funds aka surplus.
ROAD COMMISSIONER: CLINT SPAULDING
1. Sand bids: These were opened from three bidders.
A. F.C. Work: 1, 500 yards of sand delivered: $6:00 per yard for a total amount of $9,000.
B. Roger Littlefield: 1,500 yards of sand: $4:00 per yard for an amount of $6,000 plus trucking costs of $3,750 for a total cost of $9,750.
C. WTW: 1,500 yards of live sand: $$6.75 per yard for a total amount of $10,125.
D. A motion was made by Tim Biggs to accept the F.C. Works and Sons bid for 1500 yards of road screened sand delivered
for the amount of $9, 00.00. Motion was seconded by Lynn Hadyniak and motion carried.
2. Garage door contract: This needs to be signed and 25% down is needed.
3. Steel entry-way door was requested for the Town Garage. No action taken.
4. Fuel difference between the un-insulated Town Garage and the Fire Station were discussed. There is a difference of only $300.00. There is the question of partitioning off an area in the garage.
5. Land for sale on the North Palermo RD needs to be looked into as a possible site for a Fire Station.
6. Public works group needs to be restarted was suggested by Steve Bennett.
7. Hot-top the salt and sand yard to help prevent pollution.
8. Town house RD complaint regarding the road has been received.
CEO: JAY GUBER
1. Education:
A. Wetlands Seminar on September 19, 2006in Augusta.
B. Shoreland Zoning Changes at KVCOG inFairfield 9/27/06.
2. DEP approval regarding wetlands or shore-land zoning:
A. Mike Smith
B. Robert Mulhman
C. Dan Ward and Julia Karet also had the approval of the Inland Fisheries and Wildlife re: eagle
3. Skidgel property:
A. Certified mail receipt showing a relative ofMildred’s had signed for the letter. Second letter sent.
B. Inspection of the property shows major clean-up has been done as was requested. Still needs to seed the area in.
C. Potential buyer for the property according toMildred.
D. Town is interested in a small amount of the land to add to what they already have there.This would make building a salt-and shed more feasible. Steve Bennett will contact Mildred Skidgel regarding this interest.
E. Kleinschmidt letter: Copies made for all Selectpersons. Please read.
F. Permits:
1. Prentiss Grassi and Polly Shyka of 122 Belfast Rd. for an attached storage shed.
G. Mike Willette from Stargate is looking for land in Freedom close to Route #137 for a site for a cell tower. Phone # 872-7267
H. Ron Price’s deed: A copy of this needs to go withCES’s application. This deed is in relationship to the land that is leased.
I. Certificate of compliance has been received from CMP for Ed Ponder.
J. Compensation: Jay is to receive $4,000 annually, plus $1,100+ for expenses. He has used $892.00 re: expenses.
K. Permission to copy the wetlands map of Freedom was approved.
WEB-MASTER: FRANCES WALKER
1. Difficulty contacting her. Vonage phone # 433-5416.
2. Liaison selectperson is Lynn Hadyniak: All information needs to be sent to Lynn and then she will transfer it to Frances.
3. Nothing had been posted on the site since late inJune. She had been busy with her own business.
MEETINGS:
1. Budget Committee: November 16, 2006.
A. Budget ordinance is needed.
2. Assessors: November 14, 2006 at 7:AM
OLD BUSINESS:
1. Copies of updated policies were given to each Selectperson.
A. Board of Assessors
B. Selectpersons
2. Sandy Pond Dam:
A. Letter from Attorney John Carver regarding the status of the ownership of the dam. He wants to know what is going on.
B. Kleinschmidt letter given to Steve Bennettby Jay Guber since the Town’s copy is missing. All Selectpersons need to read this so that it can be discussed at the next meeting.
3. Waldo County Commission minutes were received.
4. David Parkman sent a reminder that the County taxes were due.
5. General Assistance letter given to Lynn Hadyniak.
6. MMA Workers’ Comp: Estimate of payroll is $97,815.00. This includes a 4% raise.
7. Bureau of Elections: no action.
8. Gerry Sullivan: Contract revisions still need to be done.
9. Garbage, junkyards and automobile graveyards has been investigated by Lynn Hadyniak.
A. Any three or more vehicles that are unlicensed and unregistered constitute a graveyard. If visible from the street the law is more restrictive than if they were out of sight.
B. Fencing is required.
C. State law
D. Felony charges can be involved.
The question now is whether to modify the state statute or to accept it as is. Jay Guber felt that modification was the way to go. Tim felt that this would need to go on a warrant before the Town.
Lynn will bring in a copy of the state statute for discussion.
9. Fasulo property: Lynn Hadyniak is working withLissa Widdoff in regards to a conservation and land use plan.
10. Septic bids related to Property of Stanley MacDonald.
A. Tom Berry: $10,100
B. James Marple: $11,192
C. A motion was made by Lynn Hadyniak to accept the bid of $10,100 by T.E. Berry to install a septic system at the Stanley MacDonald residence. Motion was seconded by Tim Biggs and motion carried by all.
D. Tim Biggs spoke about the Town having to pay up front and then being reimbursed by the State.
11. Bulletin Boards: Tim Biggs made two bulletin boards for the meeting rooms. Tim was thanked for this.
12. Bid for Lot 57, Map 11:
Attorney Carver needs to be contacted as well asCindy needs to be notified so this can be posted.
13. TIF’s: At the Planning Board meeting, CES were informed that the Town is interested in doing aTIF on the project. An open invitation was extended to CES to attend a Selectperson’s meeting.
NEW BUSINESS
1. A motion was made authorizing Hilary Fleming to contact Pitney-Bowes regarding changing the postal machine rental to a business lease. Motion was made by Lynn Hadyniak, seconded by Tim Biggs. Motion carried.
2. IRS: A motion was made to take $219.86 out of the surplus account to pay this bill which includes penalty, interest and principle. Motion was seconded and carried.
3. Board of Appeals: Lissa Widdoff has expressed an interest in being on this board. A motion was made by Lynn Hadyniak to appoint Lissa Widdoff to the Appeals Board to fill out an unexpired term that runs to 2008.
4. Cindy Ponder was suggested for an appointment to the Budget Committee since she maybe taking the Treasurer’s position. She is studying accounting.
5. Warrants: Motions were made and seconded to pay the following warrants:
6. A. Payroll: $1,986.52
B. Vendors: $4,579. 97
The meeting adjourned at 8:15PM.
Respectfully submitted,
Marion Bowers
***APPROVED/SELECTPERSONS’ MEETING MINUTES
OCTOBER 4, 2006
Selectpersons present: Tim Biggs and Lynn Hadyniak. Steve Bennett was absent.
Others present: Hilary and Tom Fleming, Sallyann Hadyniak, Betty Sienkiewicz, Thressa Abbott, Cindy Abbott, Clint Spaulding and Marion Bowers
The meeting was opened at 6:10PM by Lynn Hadyniak who chaired the meeting.
Minutes of the September 27, 2006 meeting were read. The minutes were approved as amended and then approved by Tim Biggs as Lynn Hadyniak had not been at that meeting.
SELECTPERSON’S COMMENTS:
1. Jerry Sullivan of Sullivan Bros. may be here tonight re contract and insurance.
2. Read Brugger may be interested in being the representative to MERC.
TOWN OFFICERS:
TREASURER: HILARY FLEMING
1. Account balances
Checking: $28,812.32
Total of accounts without CDs: $140,680.28
2. Sullivan charges: A separate bill for fuel surcharge for one week in August is $49.00. This charge needs to be checked on and is not in the warrant for tonight.
3. Lee Brothers will be paid in full as of tonight’s warrant.
4. Audit information: A trial balance has been sent to Craig Costello, the auditor. Hilary informed Angela it was coming.
5. The County Commission Report has been received.
6. Information re: Maine Revenue Tax transfers.
7. IRS re: first quarter of taxes unpaid in 2004 ( January to March)
8. Penalties: Hilary will be sending the IRS a letter for reconsideration of the penalties that were paid.
TOWN CLERK: CINDY ABBOTT
1. Prepared report related to her activities.
A. Rabies Clinic: 138 animals were vaccinated before running out of
vaccine. Vouchers were given to about 20 people so that they could go to Dr. Blake’s office with their animal to obtain the vaccine.
There is a need to advertise these clinics.
Mobile Clinic in Belmont the end of October for neutering of male cats will be held. Fee will be $30.00.
B. Clerk and Registrar of Voters: Training for the AVS (Assessable Voter System) and CVR (Central Voter Registration).
1. The handicap assessable program requires some changes be made. Most of which are easy enough to do.
a. Sign for parking,
b. Marking handicap parking area.
c. Lowering the fire extinguisher.
However, the entrance and exit ways need to have a ? step.
Ours is 2 ?. The door creates a problem in doing this.
The possibility of applying to the State for help or
reimbursement was brought up in correcting this problem.
C. Excise Tax Collector: Money has been collected for 2005 and 2006 for motor vehicles and boats.
D. Cash reports for July August and September. Also year to September.
E. Real Estate Tax Liens: Timeline for these are attached.
F. Taxes: See attached.
1. Prepayment of 2006 property taxes $13,668.00
2. Many errors have been found by the Assessors including lapsed forest tree growth plans.
3. Changes are entered in the computer regarding taxes as they are done.
4. Unlicensed dogs need to be followed up on by the Animal Control Officer.
G. Personal Property:
Discussion regarding who gets taxed when the property is out of Freedom.
1. In the case of a tractor who was the owner on April 1 and where does the owner reside?
2. If it is a business, is it incorporated and where?
ROAD COMMISSIONER: CLINT SPAULDING
1. Sander: Discussion regarding the advantages of a stainless steel sander were discussed. It was felt that it would be a wise investment; would last longer than a carbon-stainless steel one and it would not rust.
A. motion was made by Lynn Hadyniak to accept the price quote from Howard Faifield of Skowhegan of $10,995 to purchase and install this stainless steel sander. Motion was seconded by Tim Biggs and carried.
2. Portable potty: There is a need for this at the garage.
A. A motion was made by Tim Biggs to have a portable potty placed at the garage by November 1, 2006 for a price of not more than $200 for two months.
B. Clint will try to negotiate a better price.
3. Drug Testing:
A. Discussion regarding drivers and drug testing. This may be done on a random basis in the future.
B. Prescription drugs were also talked about.
C. Cindy has been certified to do drug testing.
D. Drug policy needs to be done.
COMPREHENSIVE PLAN: HILARY FLEMING
1. Writing, research and maps need to be done. They need HELP!
OLD BUSINESS:
1. Automobile graveyards, junkyards and garbage will be discussed at another time.
2. Skidgel’s property is being worked on.
NEW BUSINESS:
1. Budget Committee needs another member since one has resigned.
2. Warrants:
A. Accounts payable: $9,307.43
B. Payroll: $984.77
C. Motions were made, seconded and carried to pay the above warrants.
MEETINGS:
1. Assessors will meet on Sunday, October 8, 2006 from 6:00PM to 8:00PM
Motion was made to adjourn at 8:30PM.
Respectfully submitted
Marion Bowers
Attachments:
1. Time line for tax liens
2. Town clerk’s summa
SELECTPERSONS MEETING MINUTES
SEPTEMBER 27, 2006
Selectpersons present: Steve Bennett and Tim Biggs. Lynn Hadyniak absent.
Others present: Thressa Abbott, Betty Sienkiewicz, Hilary Fleming, Sallyann Hadyniak, Clint Spaulding, Jim Waterman and Marion Bowers.
The meeting was called to order by Steve Bennett at 6:08PM.
Minutes of the September 20th meeting were read, amended and then passed.
CITIZENS CONCERNS
1. Marjorie Reynolds called Marion Bowers regarding people who were moving things into the Steve Anderson trailer. Upon a visit by the Health Nurse, no one was there. Jay Guber was informed and met Marion there. A sign was then posted informing the public that the trailer was uninhabitable because of a non-functioning septic system. Later on Sunday, another phone call informing the Health Nurse that there were people there moving stuff in. Steve Bennett was informed and accompanied Marion to the trailer to be sure that those parties were informed of the situation and to see what their intentions were. They were only there to remove articles so that the trailer could be moved to Brooks. The posted sign had been removed and they were asked to put it back up until the time the trailer is moved.
CORRESPONDENCE:
1. County Commissioners Agenda
2. MERC application for membership: Will check to see if Read Brugger is interested.
3. Workshop safety maintenance of vehicles and loader available.
4. Workshop for keeping records in the digital age, including information about the right to know law.
5. Maine recycle week is November 8th to the 15th.
6. MMA is requesting the estimated payroll for 2007. Hilary will take care of this.
TOWN OFFICERS:
TOWN TREASURER: HILARY FLEMING.
1. Accounts
A. Checking: $29,190.48
B. Total: $140,617.02, excludes CDs.
2. Bulk mailing information: $160 was for the permit only( #15). A fee of $160 is charged annually. The permit fee is a one time charge. Hilary suggested that we wait if possible until May or when we do our first bulk mailing if that is possible.
3. South Freedom Cemetery has a CD that is due. It will be reinvested for ten months with an APR of 5.25 percent. This was discussed with Lorraine Overlock and the interest will be used for cemetery maintenance.
4. Smithton Account has interest of $227.88 which will be used for the cemetery as well.
5. Revenue Sharing is down: $1108.39
6. The Historical Account and the Smithton Account at BGS had both been charged a service charge of $100 each. This will be returned.
7. Audit: An error was found by Hilary related to information from Andreas and Craig, our accountants. Hilary will do journaling for 2004 and 2005. They then will be ready to start the audit, but more information may be needed by the accountants.
ROAD COMMISSIONER: CLINT SPAULDING
1. Trucks are being worked on.
2. Getting quotes for garage doors.
3. Bryant RD. culvert: The culvert would need to be put in deeper and a trench made across Dave Phillips yard. As it is now the culvert is up a small amount and is like a speed bump. The best thing to do is to drive slower over it. Steve Bennett will speak to Mike Ingraham, the complainant, about it.
4. Sander: Clint needs an approval before he can make a decision regarding a sander.
A. The old sander has been stripped down with the chain being used.
B. Clint suggests that we get the sander with a carbon-stainless steel
body. The stainless body will not rust. Good for 6-9 years.
C. Howard Fairfield has a used one coming in that Clint will check out as
well as a new stainless one. This stainless one (used) might be able to be gotten for $3,000 less than a new one.
D. The only moving parts on the sander are the chain and the motor.
5. Bids: Next week the bids for sand will be bid on.
One sand bid has been received. In the past sand from Works has been better.
5. Salt is all set. All that is needed is a phone call. This will be done next week.
6. Cold Patch: Clint would like to haul 12 -14 yards of this on his own truck. Greeley culvert needs to be done and an area on Smithton Rd.
7. Waning RD potholes need to be checked on.
8. Road grading possible if there is money on Rollins, Davis and Town house RD. Rough spots do need to be fixed.
9. Garage Maintenance:
A. Partition the garage with 2 partitions
B. Replace wooden door and repair damaged ones.
C. Windows
D. Insulate.
10. Motion: A motion made by Tim Biggs authorizing Clint Spaulding to purchase the best door and have it installed by the door contractor.
Motion was seconded by Steve Bennett and carried.
11. Salt and sand pile: Protection of salt pile was brought up by Tim Biggs. A suggestion was to spray it with a substance. Clint thinks a hot pad should be set down. Something needs to be done to prevent
pollution of the area.
FIRE CHIEF: JIM WATERMAN
1. Requested that the Selectpersons sign a fire fighter mutual aid compact agreement. This is not the usual mutual aid compact. It would involve other towns. A motion was made by Steve Bennett authorizing the signing of this document; seconded by Tim Biggs and motion carried.
2. To change the ISO rating of the fire department an evaluation by a geologist or a hydro-geologist would need to be done so that the water sites could be certified.
3. Replacement of a 1974 fire truck needs to be done. This is a tanker which is used. It is rusting and leaking. A refurbished or a newer vehicle is what he would like to see.
4. The comprehensive plan really needs to be finished. It is essential if we want to take advantage of getting one-quarter of a million dollars in help.
5. Lumber has been offered in the form of trees by Sallyann Hadyniak and Barbara Ellis for a structure. This structure would provide some protection for a rescue vehicle, not a true ambulance.
OLD BUSINESS:
1. Steve Bennett spoke with Liz Sulllivan regarding our contract with Sullivan Brothers. The MMA has requested that a hold-harmless clause be put in the contract as well as the Town should be listed as an additional insurer. When Liz spoke with her insurer, Cross, they were told they didn’t do that; list the Town as an additional insurer. This would protect the Town from being sued. It indemnifies us so that Sullivans can’t sue us. As it is now it doesn’t protect us against third party suites.
2. Road policy: Contractor liability should be checked on.
3. Jerry Sullivan will be in soon to a meeting.
4. Sex-offender policy: Our zip code is also used for Montville. The Deputy has ok’d that those offenders in Montville can be listed in the book.
5. Septic Bids are due by October 11, 2006.
6. Bulletin boards are in the process of being worked on.
7. The Town lot 57 on Map 11 needs a quit claim deed.
ASSESSORS
1. Meeting on October 1, from 6:00PM to 9:00PM.
2. Homestead and Veterans need to be checked on to be sure they are in the computer.
NEW BUSINESS:
1. TIFS
A. Discussion regarding TIFS. Tony Neves will be contacted for his input.
B. Letter to be sent to CES with intent to discuss TIFS.
C. There is a loss of revenue sharing with a TIF
2. Warrants for week of September 28. 2006.
A. Payroll: $2, 071.65
B. Accounts Payable: $ 8, 615.07
C. Motions were made by Steve Bennett and seconded by Tim Biggs to pay the above warrants. Motions carried.
A motion was made to adjourn at 8:00PM.
Respectfully submitted,
Marion Bowers
***FREEDOM SELECTPERSONS' MEETING MINUTES
SEPTEMBER 20, 2006
Selectpersons present: Steve Bennett, Tim Biggs, and Lynn Hadyniak.
Others present: Sallyann Hadyniak, Thressa Abbott, Betty Sienkiewicz, Jay Guber, Mike Ingraham and Marion Bowers.
Meeting was called to order by Steve Bennett at 6:02PM.
Minutes of the September 13, 2006 meeting were accepted with amendments.
CITIZENS CONCERNS:
1. Mike Ingraham asked that something be done by the culvert near Dave Phillips driveway on Bryant RD. He feels the area should be scraped and filled with dirt. Tim Biggs will contact the Road Commissioner regarding this.
2. Marjorie Reynolds called Marion Bowers regarding activity at the Steve Anderson’s trailer on Stevens RD. Bags of material were being brought in there. There have been two visits made by people. She wanted to know if any thing had been done about the Town owned property being put up for bid. See new business.
TOWN OFFICERS:
TREASURER: Hilary Fleming was absent but had given a written report which Steve Bennett read.
1. Sullivan Brothers has notified the Town that they will be billing us for a fuel surcharge for the fuel they used in Freedom that was $3.00+ per gallon. No one was aware of gas being over that amount. The contract speaks of negotiating a price if this were to occur.
A letter will be sent to Jerry Spaulding regarding: the contract,
insurance certificate and an additional insurer, the Town of Freedom.
2. Bulk mailing will cost $160.00. A check was taken to the post office for that amount. We have a total of 309 drops for mail.
3. Accounts:
a. Check Book, $32,230.48
b. Total accounts, $144,511.34
4. There has been almost a 200% increase in the homestead fund.
5. Expenditure report needs some clarification according to the Selectpersons.
TOWN CLERK:
1. Copies of the public hearing by the Planning Board on October 5 at 6:30 PM at the Freedom Church and the Rabies clinic on September 30 need to be sent out on one sheet of paper on Thursday.
2. AVS equipment is in and is stored under the front counter.
CEO: Jay Guber
1. Discussion related to the Skidgel property and the need for getting a written permission to inventory the contents of the building.
Letter previously written regarding what the Skidgels would have to do to the land and property as far as cleaning up the debris that has collected was considered harsh to them.
Complaints were made to Steve Bennett and there was a discrepancy in what was said and written.
Jay will contact them again and make some definite dates in the letter. They will be required to sign that they have received this notice.
2. Work-stop notices:
A. Robert Muehlman building is near shore-land zoning and the state biologist will make a determination if everything is correct before he can proceed.
B. Dan Ward and Julia Karet: eagle
C. Deanna Richardson.
3. Education:
A. Wet-lands seminar in August. Mileage and lunch costs given to Hilary.
B. Shoreland seminar at KVCOG September 27th.
4. Permits:
A. Prentiss Grassi and Polly Shyka
5. Application from CES is being mailed to the Town Office.
ROAD COMMISSIONER:
Tim Biggs had spoken with Clint Spaulding.
A new sander is needed: $8,069 for one with a carbon-steel blade or a stainless steel one for $3,000 more needs to be considered.
Clint needs to come in next week and discuss what he estimates his needs are.
Sand: Last year we got it from Works. We need 1500 yards for this year.
OLD BUSINESS:
1. Bureau of Elections compliance request regarding door jam: no action.
2. Garbage, junkyards and automobile graveyards: Lynn has been looking into this.
3. Jane Fasulo Property and land use: Lynn and Lissa Widdoff have been in touch via e-mail regarding this.
4. Board of Selectmen Policy #16: This is related to the sex offender. There will be a book in the Town Office readily available for the public as well as a sign in the meeting room letting the public know this information is available. The policy will be posted on the website. A motion was made by Tim Biggs to accept this policy of the Selectpersons, seconded and motion carried. Policy is attached.
5. Board of Assessors policy related to developed or undeveloped lots: A motion was made by Tim Biggs, seconded by Lynn Hadynaik and carried
to accept this policy.
6. Septic Bids: It was unknown if a second bid for Stan MacDonald’s septic work had gone out for bid. It was approved to have gone out on September 13, 06.The bids are due in the office by 2:30PM on Oct 11, 06.
7. Sandy Pond Dam: no action
8. Bulletin board: Beaverboard needs to be bought to do the board and a frame. Tim will take care of this. Sallyann Hadyniak offered to paint the frame.
9. Lynn Hadyniak will act as liaison with Frances Walker, webmaster. Minutes have not been put on website since June.
NEW BUSINESS:
1. Tax issues:
A. Tina and Joe Freeman requested an abatement: They have already received a deduction. A motion was made to reject their requested abatement.
B. Gerald Nelson: A motion was made by Lynn Hadniak, seconded by Tim Biggs to pursue unpaid personal property taxes for all the years eligible in small claims court. Motion carried.
C. Martha and Paul Foisy: Will be discussed Sunday night.
D. Sandra Gould: Re personal property. This needs to be deleted from the computer.
E. Tiffany Mailloux who inherited Louise Mailloux property needs to file an application for the homestead exemption.
F. Whittakers: Re: penalty related to tree growth. Will contact Tony.
G. Nicole Stevenson: trailer moved to Knox. Had been on Virgil Thompson’s property. Will be discussed Sunday night.
H. Diane Winn and Mark Payne: Re addition which cost them $43,000. They have a non-profit business. Will be discussed Sunday night.
I. Supplemental issue: The town can go back three years if there was a building on the property.
2. TIFS: There was a discussion related to the positive and negative aspects of them. They are primarily beneficial to the town.
3. Town property on Stevens RD: A motion was made by Lynn Hadyniak to put up for bid property on map 11, lot 57 town owned property. Steve Bennett seconded the motion and motion carried.
4. Dorothy Waterman tendered her resignation from the Board of Appeals.
1. Letter from CES indicating that they had filed an application for a building permit to construct three wind turbines. A copy of the letter is attached.
2. Warrants:
A. Accounts payable: A motion was made by Lynn Hadyniak to pay the vendors warrant of $3,798.63. This was seconded by Steve Bennett and carried. This did not include a fuel surcharge.
B. Payroll: $990.50: A motion was made to pay this amount by Lynn Hadyniak and seconded by Steve Bennett. Motion carried.
The meeting adjourned at 8:30PM.
Respectfully submitted,
Marion Bowers
Attachments:
1. Selectpersons policy #16
2. Board of Assessors policy
3. CES letter
UNAPPROVED/Selectperson’s Meeting Minutes
September 13, 2006
Selectpersons present: Steve Bennett, Lynn Hadyniak, Tim Biggs
Others present: Betty Sienkiewicz, Thressa Abbott, Jay Guber, Hilary Fleming, David Schofield, Sandra and Jon Willette, David Parkman and Sallyann Hadyniak.
The meeting was opened by Steve Bennett at 6:01 p.m.
SELECTPERSONS DISCUSSION;
David Parkman is the Waldo County Treasurer and stated that there was a lack of communication last year. This year the county taxes are due October 1st until November 30th. That will give us 60 days. Beginning December 1st. letters will be sent out with the daily interest rate. A portion of the taxes can be paid at any time. Karen Ward is the Deputy and David is part time.
CITIZENS ISSUES;
Jon Willette questioned if the sex offender photo’s will be posted on the wall in the Town Office. Both he and his wife object to this being done. After the brief discussion, Jon read a letter that was written to the Selectpersons by his wife Sandra regarding this matter.
CORRESSPONDANCE;
0. Steve Bennett talked about an article that appeared in the Morning Sentinel.
0. There was correspondence relating to SAD3 volunteers, TABA, Sr. Spectrum, David Parkman. Regarding an audit of 4/27, the letter explained that copies were sent in during the year and there were no issues on the cash report. May 4,9,16 clean bill of health.
0. Lynn Hadyniak mailed out a request for General Assistance which was discussed. The answer was no. The applicant withdrew the application for no applications have been approved.
0. Tim Biggs held up beaver board to present to the Selectperson’s for approval to be used for a bulletin board in the Town Office. It can be painted and framed. A 4X6-8 and a 2X4.
TREASURERS REPORT:
0. Hilary Fleming discussed bulk mailing. It would cost 12.7 as opposed to .39 per letter. The coverage will start 12 months from the day it was purchased. The fee for this is $160.00 annually and $175.00 just to get the permit. Tax mailing is not included. Town reports would be more expensive.
0. Craig was advised that the audit for 2005 is being worked on.
0. There is a credit of $511.00 from Tri City (where we buy our tires for the trucks)
0. Checking Account $32,935.72
0. Total Accounts $142,016.58
0. Cash S? CD $8,732.42 surplus account
0. Thurstin Accounts $5,148.63
0. Hilary will look into the re-purchase accounts.
0. Connie Ponder talked to Hilary about the treasurer’s job. Connie is experienced in accounting and Hilary would be glad to train her. If she was opposed in the election and lost she could always be a deputy so the training would help.
0. Hilary mailed a check to the IRA.
0. Summer roads over budget is $1,642.00
CEO JAY GUBER:
0. As of May 2006 the shore land zoning ordinance will be effective until July 1, 2008 at which time it will be updated according to what the state imposes it.\
0. Maine Department of Inland Fishery and Wildlife looked at the Eagle’s nest on the one acre of land on Ledges Lane which is the property of Dan Ward and Julia Karet .They were advised that they must fill out a form.
0. Jay sent out two certified letter’s to Dan Ward and Julia Karet notifying them that they must fill out forms for DEP before anything can be done.
0. Three permits that were given out were:
A. Robert Newman for a house on Carey Lane.
B. Roland and Angela Robitalle on Rollins Road for a double wide
C. Dan Ward and Julia Karet of Ledges Lane.
0. Last week Jay put fourth to the Planning Board on August 7th and each one was approved by the Planning Board.
0. Jay reported that the CES application was approved.
0. Tim Biggs paid a $100.00 fine for putting up a building without a permit and also paid the $15.00 fee for the permit.
0. Bob Cote wants to move a bus onto Hardwood Lane and needs a plumbing and building permit.
0. Jay presented a letter to Lynn to read out loud and a copy of the letter is attached to these minutes.
0. Steve Bennett got in touch with Mildred Skidule and talked about what needs to be done on the property. Getting permission to test soil, water, and do inventory. Jay Guber will also contact Mildred.
0. The Selectperson’s asked Jay to contact Brian Mitchell regarding the re doing of his deed.
0. The entrance to the Town Office doorway has to be fixed by 9/1/06 in order for wheelchairs can be accessible. _ inch height is required. Lynn will check this out.
ROAD COMMISSIONER:
Tim Biggs stated that gravel was put down on several areas but did not get to talk to Jerry Sullivan.
Board Policies:
1. Need to be read and signed.
2. Lynn Hadyniak will handle Web Site Control in regards to sex offenders?
3. Board of Assessors policy will be discussed when Tim and Steve meet on Sunday night.
4. There were two sealed bids regarding Stanley McDonald’s septic system. The deadline for the bids to be in the Town Office was September 6, 2006. One was dated September 5th and the other was September 8th. The bid that was opened dated the 5th was from Tom Berry for $10,150.00.
5. Lynn made a motion not to accept the bid (rejected) and Steve second it. Motion made and carried.
6. The second bid dated September 8, 2006 was opened and submitted by James Marple.
7. Because of the lack of bids, they were given to Donald Skofield to hold and Steve Bennett made a motion to put it out for bid again and the bids must be in the office no later then 2:30 p.m. on October 11, 2006. Motion made and carried.
OLD BUSINESS:
0. Lynn still needs to give a report on the Sandy Pond Dam /Klinshmidt study.
0. Has not worked on the Fusilo project.
0. Needs to contact Jerry Sullivan, Clint and Tim.
NEW BUSINESS:
0. Tim Biggs made a motion to get Bulk Mail and Lynn Hadyniak second it. Motion made and carried.
0. Steve Bennett made a motion that a mailing be sent out for the October 5, 2006 meeting of the Planning Board and the free rabies clinic on September 30, 2006. Second by Lynn Hadyniak. Motion made and carried.
0. Hilary will see if we can do this.
Warrants for September 13, 2006
Payroll warrant $1,054.95
Motion made by Tim Biggs to accept, second by Lynn Hadyniak. Motion made and carried.
Vendor Warrant $7,816.94
Motion made by Steve Bennett to accept second by Lynn Hadyniak. Motion made and carried.
Motion to adjourn the meeting at 9:20 was made by Tim Biggs and second by Lynn Hadyniak. Motion made and carried.
Respectfully submitted by,
Sallyann Hadyniak
See Attachment letter from Jay Guber
SELECTPERSONS MEETING MEETING
SEPTEMBER 6, 2006
Selectpersons present: Tim Biggs and Lynn Hadyniak. Steve Bennett absent.
Others present: Thressa Abbott, Betty Sienkiewicz, Salllyann Hadyniak, Jay Guber, Hilary and Tom Fleming, and Marion Bowers.
The meeting was called to order by Lynn Hadyniak at 6:45PM.
Minutes of the August 30, 2006 meeting were read and accepted by Tim Biggs after amendments were made. Lynn had not been at the last meeting.
SELECTPERSONS DISCUSSION:
1. Sex offender policy was deferred until all Selectpersons are present.
TOWN OFFICERS:
TOWN TREASURER: HILARY FLEMING
1. Checking account: $49,702.83
2. Total funds: $158,783.69
3. Income:
a. Homestead for 2005: $16,211. A new application provides $6.00 each.
b. URIP: $7,769.59
c. Black Hills account: $35.64
4. Port-a-potty at the Freedom Field has been removed. One for the garage could be arranged.
5. School taxes have not been paid for May, June, July and August.
6. Historical Society has applied for another grant from MBNA.
CEO: JAY GUBER
1. Permits for buildings:
a. Robert Newman has requested a permit for a new house on Carey Lane
b. Roland III and Angela Robitallle on Rollins Rd for a double-wide.
They will require a new deed for set back requirements.
c. Laura and Martin Freeman of 290 Rollins RD. for a garage and bath. They are waiting for a deed.
d. Dan Ward and Julia Karet of Ledges Lane want to build in an area which contains an eagle nest. DEP and the state biologist will need to advise re permit by rule.
2. CMP has notified Jay of certification of compliance re:
3. a. Dorothy Jansen of North Palelrmo RD. She doesn’t want electricity. However, he has learned there is a trailer they used for storage.
b. James Rogers of Smithton RD already has power and has been billed by CMP for 2 months.
c. Amanda Jamison and Peter Abello of 640 Waning RD has a permit for a barn. No electricity has been applied for.
The above three CMP certificaton of compliance,where applicable, should have been received by Jay before now.
4. Brian Mitchell will change back his deed to the original because of a non-conforming lot.
5. Mileage request has been turned in by Jay.
6. Skidgel’s property has not been checked re: DEP. This is now in the hands of the Selectpersons.
7. CES: Jay has heard nothing, but expects this will change when the Planning Board meets on Thursday night. He had requested that Cindy send CES a letter on August 9th which she did not receive until a later date which was then sent.
ROAD COMMISSIONER: CLINT SPAULDING
1. Clint was absent but he will be present next week. Lynn Hadyniak reassured him that as long as he kept in touch that that would be acceptable.
ANIMAL CONTROL OFFICER: TINA FREEMAN
1. Lynn Hadyniak recently was missing several of her dogs. She would publicly like to thank Tina for her assistance. All dogs are now home.
SCHOOOL BOARD REP: JENNIFER TURNER
1. Needs to be informed of coming to a Selectpersons meeting occasionaly.
OLD BUSINESS:
1. Gerry Sullivan re: insurance for trash pick-up. No contact.
2. Garbage, junkyards and automobile graveyards: So far Lynn has found nothing. Will check with MMA. There was a question as to whether as ordinance had been made in the late 80’s. Betty Sienkiewicz thought that Frances Walker had typed it up. Nothing was found when they were looking for ordinances. Marion Bowers felt some of this was addressed in the health officer’s manual.
3. Fasulo property plan is still waiting to be done. Lissa Widdoff and Lynn Hadyniak have been in touch but nothing done.
4. Sandy Pond Dam: Jay suggested they follow up with the letter he gave the Selectpersons in July from Klienschmidt.
MEETINGS: Assessors: Saturday 7AM-10AM
NEW BUSINESS:
1. Warrants:
a.Vendors: $11,704.51 including some money for Lee Brothers. Motion made and carried to pay this.
b. Payroll: $3,902.31. Motion made, seconded and carried to pay this.
c. On 9/1/06 a tax supplement bill was approved to pay a total amount of $3,445.87. This included $1,838.56 for 9/30/04 and $1,607.31 for 12/30/04.
Government Assistance request:<