Missing: Some July, Aug, Nov
SELECTMEN'S MEETING MINUTES: DECEMBER 21, DECEMBER14, DECEMBER 7, NOVEMBER 30, 2005
SELECTMEN’S MEETING MINUTES: OCTOBER 18, 2005
Selectmen present: Steve Bennett and Tim Biggs
Others present: Betty Sienkiewicz, Sallyann Hadyniak, Hilary and Tom Fleming, Dave Schofield, Jay Guber, John Clark, Rhoda Waller, Jim Waterman, and Marion Bowers.
The meeting was opened at 6PM.
Minutes of the October 11th meeting were read and approved after amendments were made.
SELECTMEN’S REPORTS
Recycling pickup: This has been done on the last Saturday of the month by Herb Abbott. Since he has been critically ill and may no longer be able to do the job, there have been some inquires regarding this position. Steve Bennett will discuss this with Theressa. A notice regarding this position would be posted if this job is available. This will be put on the agenda of the next meeting. This job also requires record keeping and a year-end report along with monthly meetings as Freedom’s representative to the Unity Area Recycling. It was questioned if this was an elected position or an appointed position. Tim Biggs will inquire as to the required duties.
Sandy Pond Dam: Engineers have been working on Sandy Pond Dam. Steve Bennett spoke about his observations regarding the dam. He feels part of the pipe is still in the base of the dam. In the boat landing area, there is about 75 feet where the pathway is about 8 inches higher than the water level.
There will be a hearing next week for dismissal of the Sadowski suit by the State since he has no grounds.
CITIZEN ISSUES
John Clark and Rhoda Waller were in to voice concern regarding wells that are being put in on Beaver Ridge on land that Dave Pottle owns. Their understanding is that this will become a water business and they are concerned about the potential impact on the area.
There is a good road that has been built to the area, there are eight wells and a pumping station and it is ready to fill semi-trailers. According to Jay Guber there is no requirement by the State to do this. However there may be standards for selling the product. Dave Schofield would be glad to check into this. The scuttlebutt is that Nestles would be involved. Dave Potttle will be invited to a Selectmen’s meeting to discuss his plans. Hilary Fleming spoke that Kingfield had the same problem and they had to make changes. Concerns were expressed as to the water quality, effect on the lands, and how much water can be taken out. John Clark and Rhonda Waller will take this on as a project and get in touch with Eric Kluck at the DEP. They also have joined the Comprehensive Committee. There is a possibility that a referendum related to this will be on the November ballot.
TOWN OFFICERS:
CEO: JAY GUBER
The water in Sandy Stream is hitting Stevens Road and the road is in jeopardy.
Jay will be going to a seminar by Mid-Maine Code Enforcement on Wednesday.
Also there is another seminar in Greenville on subdivision laws and documentation.
Elizabeth Soission has to move back her plans 75ft from the wetland. The DEP has been in this decision. She has a septic design and a plumbing permit.
Documentation needs to be done as to when the Town had stopped doing any maintenance on the Cellar Kitchen Lane. Steve and Tim noted that the road sign called this a Lane.
The Town has never discontinued this road as far as it’s known. Steve Bennett brought up the possibility of abandonment or moving the road seven feet.
PLUMBING INSPECTOR: DAVID SCHOFIELD
He has been busy working with the DEP regarding a complaint and doing all that has
been asked.
Found on Smithton Road a gravel pad and a storage building. Jay Guber knows of this. Another storage building is going to be put in. Property is owned by Jim Davis.
David has 15 plumbing permits out.
He is also setting up Freedom Plumbing on a CD that will have a list by lot number and map number
Steve Bennett informed Dave of the change in compensation that was recently authorized.
TREASURER: HILARY FLEMING
A check for $24,802.82 was recently received from FEMA.
Significant bills that will be in the voucher’s warrant tonight are for Lee Bros., WTW and a tipping fee to PERC of $62,50 per ton of material.
There will also be a check cut for Lorraine Overlock related to the interest in the cemetery account that she has been waiting for.
Taxes continue to be worked on.
Steve Bennett commented that the number of exemptions has increased. There is an increased value of exempt properties amounting to around $500,000.
Bangor Savings Bank: Our checking account is on currently not being swept. . Four repurchase agreements which are similar to a CD but you can add or subtract money anytime and the percentage rate is a little less.
Steve Bennett would like to see the Town accounts go on line. If they were on line access to the checking account and the repurchase agreements would be available. This needs to be signed up for.
FIRE CHIEF: JIM WATERMAN
1. Violations at the recent fire in Albion at Asplundh were discussed. There is a penalty with four of these violations that can be removed by the Town responding as to how to correct the discrepancies. Therefore, the Town needs to respond and have an attachment from the fire chief as to the corrective action that will be taken. This will be taken care of by the end of November according to Jim.
2. The by-laws for the fire department were old and are being revised and reviewed. The original charter is missing. However there is a charter that is renewed each year.
3. The Freedom Fire Department has a separate incorporated group whose members raise money and is a social association.
4. OSHA can look at the Town office and the Town garage and do a walk through and review their findings for the Bureau of Labor.
5. NIMS: National Incident Management System will be required to be certified to receive grants including Federal grants in the future. This will become a requirement in the future.
TOWN BOARDS
COMPREHENSIVE COMMITTEE: HILARY FLEMING
There will be a meeting of this committee on Thursday night, October 20th. They are still waiting for reports from the Recreation Committee. Two new members have joined the committee, John Clark and Rhoda Waller.
NEW BUSINESS
1. Bids on tree removal at Freedom Park: This needs to be posted around Town for two weeks. If payment is required for a job to be done, it needs to have a public bid.
Steve Bennett will write this up for posting.
2. Abatements: Vincent Nadolny and Barbara Chimenti were taxed for two lots and own only one. Their tax bill was sent to someone else’s address, they got a late notice for a lot they don’t own.
Steve Bennett made a motion to approve an abatement for Vincent Nadolny and Barbara Chimenti and that taxes on Lot 10-11-2 for 2004 be rebated. Tim Biggs seconded this and it was approved.
3. Warrants:
a. Payroll: A motion was made seconded and approved to pay the payroll warrant of $3577. 45.
b. Vendor’s: A motion was made seconded and approved to pay the vendors warrant of $20,849.09
The meeting adjourned at 7:35PM.
Respectfully submitted,
Marion Bowers
SELECTMEN’S MEETING MINUTES: OCTOBER 11, 2005
Selectmen present: Steve Bennett and Tim Biggs.
Others present: Betty Sienkiewicz, Sallyann Hadyniak, Hilary Fleming, Clint Spaulding, Jay Guber, Pete and Marion Bowers
The meeting opened at 6:04 PM.
Minutes of the October 4th meeting were read and accepted.
SELECTMEN’S REPORTS:
Taxes: work continues on them. Tony Neves will be helping with the commitment on October 12th. A question was raised as to whether one can prepay their taxes and this is possible.
Steve Bennett said Cindy has said that the liens will go out on the 17th.
Ken Parent has requested a board of appeals hearing. There is no chair to this committee. There will be a meeting on October 20th.
STEVE BENNETT stated that a notice from DEP has been received. There will be a hearing on October 26th in which the attorney for the State will ask that the complaint by Sadowski be dismissed.
The Planning Board will have a hearing regarding the flood plain on November 2nd.
TREASURER’S REPORT: HILARY FLEMING
Personal property, property taxes and assessments are all loaded in the computer. An estimate for the MMA for workers comp has been done.
TOWN OFFICES:
CEO: JAY GUBER
The work done by Klineschmidt on the earthen dam came to $600. So far he has been paid a total of $1,400.
Numerous calls have been made to DEP, DOT and numerous other agencies related to the problem effecting Stevens Rd.
On October 5th the Planning Board approved the model shoreline zoning dated 1997. It would be a good idea to meet with representatives from Montville since part of the pond belongs to them and they could act in a similar way. In this way, no discrepancies in making decisions would occur.
Once the plan is approved we would be entitled to FEMA funding.
They also approved three non-conforming buildings on Sandy Pond.
There is a workshop for members of the Planning Board and the Appeals Board. This will be on November 26th. Cost is $35 per person.
Jay helped Mike Smith with a permit by rule application that had to be made out. The Planning Board needs to approve this.
Regarding the Cellar Kitchen RD: This has probably not been maintained for over 20 years.
Abandonment may be helpful in case related to this road.
Written and notarized statements could be used as legal proof. Several names were mentioned that would know about these roads; Harold Greeley and Ray Rod.
TOWN BOARDS:
ROAD COMMISSIONER: CLINT SPAULDING
The ditches have held up with the rains. The FEMA work is nearly all completed.
The sand is here. And we are waiting for the salt.
Both trucks have been washed.
Pete Bowers asked about Town House RD and was told they are waiting for the grader.
Smithton and Mitchell RD have been ditched further.
FEMA has paid $24,802 and $4,769 will be paid later.
Hilary Fleming spoke of a recent accident on the Greeley RD. Several signs were knocked down and need to be replaced. One was for the speed limit and the other for a blind person.
Also there is a tree on Ayer Ridge RD that is in bad shape. Clint has removed one limb of it. It is unknown if it is in the Town’s right of way.
OLD BUSINESS:
1. The Special election warrant for Nov 8th needs to be signed because of the incorrect year was in it last week. This was signed by both Selectmen.
2. Rick Martin has given an estimate on doing tree work on Freedom Field. Jeff Holmes needs to be involved in this. However, Jay Guber suggested that this be put out to bid.
NEW BUSINESS:
1. A motion was made for the approval of the Planning Board to have a hearing on
November 2nd at 7PM regarding the flood plain.
2. The Budget Committee should have a meeting sometime the first week of
November.
WARRANTS:
A motion was made and seconded to pay the vendors’ warrant for October 11, 2005 in the amount of $2,829.65. This was approved.
The meeting was adjourned at 7:35PM
Respectfully submitted,
Marion Bowers
SELECTMEN’S MEETING MINUTES: OCTOBER 4, 2005
Selectmen present: Steve Bennett and Tim Biggs.
Others present: Ken Parent, Lorraine Overlock, Viola Greeley, Joan Sheldon, Sallyann Hadyniak, Read Brugger, Jay Guber and Marion Bowers.
The meeting was called to order at 6:01PM.
The minutes of September 25 were read and approved.
SELECTMEN’S REPORTS
STEVE BENNETT spoke about the new computer received from the State. This has come about because of the Voting Rights Act. All towns received computers, along with a printer, scanner and a label printer. They can network with existing computers and TRIO will be on all units. These will be backed–up by battery and surge protectors.
The Town has an agreement with CNC of Bangor and Unity with Todd Van Tassel. Up grades have been installed along with a larger zip drive
TIM BIGGS: Taxes are still being worked on. The cards are all done except for about three. The real estate transfers are in the books. Hopefully in about a week they will be done. They recently worked on them all day Friday and then again on Saturday.
Tony Neves has been spoken to about updating the tax maps. This will be done once taxes have been completed. There is money budgeted for this, but it is something that should be done on a yearly basis.
STEVE BENNETT suggested that the Selectmen’s meeting be changed to Wednesday, but Payroll has to be considered, so for the present we will be meeting on Tuesday as usual.
CITIZENS ISSUES
LORRAINE OVERLOCK and VIOLAGREELEY came in regards to the Smithton
Cemetery Association. The Thurston account has interest for 2005 of $241.41. They need to use this for the cemetery. The Smithton Account has interest in it of $395. 46 for 2003. The question is: Was this rolled over when the account was switched to Bangor Savings? Presently they have $3,595.46 in this account. Again they need the use of the interest. This needs to be checked on and a warrant written if the money is free and available. The interest should not be rolled over as this is their working capitol.
This will be discussed with Hilary Fleming.
READ BRUGGER was present representing the Sheepscot Valley Associaton. He is the liaison with the group for the Town of Freedom. Anything that impacts on the river, he should be notified. He had brochures that he will leave in the office.
JOAN SHELDON had some issues with addresses in Freedom. Those pertain to Clayton Wentworth and Erwin Nickles. She will speak to Jim Waterman about them.
KEN PARENT was in to discuss the situation he has on Cellar Kitchen RD. He originally had a camper trailer there and decided to build a cabin. He talked with several people about this and someone allegedly told him he would not need a permit. So he is in the process of building a nice cabin in front of the trailer and it is to close to the center of the road. It has to be 50ft. One end of the porch meets this requirement; the other end is only 43 ft. A work stoppage has been sent because of code violations. He admits he should have gotten a permit to begin with.
There was a long discussion related to abandonment of the road, but even if this was proved, it still leaves a public right of way. Steve Bennett was going to check regarding the legal right of way in abandonment of a road. And wonders if it changes the set-back rules.
Jay Guber stated that the town has never abandoned the road, Ken did not have a permit, no septic design and so he issued the work stoppage order. He thinks that the board of appeals should really view the problem. He does feel that as in a previous case, he should be allowed to make the building weather-tight. He also suggested taking off the porch and gable end, but there are reasons why this is not feasible. Steve Bennett will contact Ken after discussing it with the legal department.
TOWN OFFICERS;
CEO: JAY GUBER
Permits
1. Mark and Jody Whitaker: Timber Harvesting permit. Permit from DOT for driveway permit needed at 161 N. Palermo RD.
2. Darren Greenleaf: 788 N. Palermo RD. Building permit at Shaw subdivision. DOT permit applied for. It is stamped and signed. Plumbing permit issued.
3. Tim McCleary 953 N. Palermo RD. Building permit. There was a discussion as to his needing a permit from the DOT. There is an application that is signed and dated.
4. Clifton Lewin: 264 Mitchell RD. Permit for commercial and agriculture building including 2 greenhouses and a cooler.
5. Ken Parent: Cellar Kitchen Rd, Building permit.
Numerous inspections have been made of properties including one with Elizabeth Soission and contractor in which a 75 ft setback was given because of residential resource protection.
Soission was given a septic design for gray water.
Research of the Cellar Kitchen RD has been done by the County Commissioner. Abutting land owner is in total disagreement.
Seminars recently attended:
1. American Disabilities Act
2. NRBA 101 September 13th in Skowhegan.
OLD BUSINESS
1. The 88 truck had no one interested in bidding on it. Since then someone was interested in and wanted to buy it. A motion was made by Tim Biggs to reopen the bidding for the 1988 GMAC Truck with all of its rigging whereas, as is. Motion was seconded and approved by all.
2. Abatements:
A. Bobbie Alley has yet to receiver her abatement. The clerk will check in the minutes for
Amount that is due in interest.
B. Ken Gould has been taxed for nine years for an extra lot. He wanted to be reimbursed for the last three years. According to law he can be reimbursed for only one year. Steve Bennett talked with him and the extra lot has been taken out of the property book.
NEW BUSINESS
1. Election of a chairperson: Tim Biggs made a motion to elect Steve Bennett as the chairman for the remainder of the year taking over the seat of Wilson Hess. Steve Bennett seconded the motion and it carried.
2. Special election to fill vacancy: MMA election laws state that an election can take place twenty four days or longer to fill the Selectmen’s position. A special election warrant was created today, October 4th, 2005 and signed by Tim Biggs and Steve Bennett. This will be posted by October 11 and nomination papers must be turned in by October 25, 2005
3. Election Warrant: Tim Biggs made a motion to accept the election warrant for a special election of a new Selectperson to serve the term to fill the vacancy of an un expired term that terminates at the election of 2008. Motion was seconded by Steve Bennett and accepted by all.
4. Special Town Meeting: Steve Bennett felt that there was a need to have this meeting.
A. Primary reason: Town garage.
B. Reasons to stay with public works and not contract out Winter Road work.
5.Motion for special Town Meeting: Steve Bennett made a motion that the date of
December1, 2005 at 7PM for a special Town Meeting if the Dirigo Grange Hall is available. This was seconded by Tim Biggs and approved by all.
6. Plumbing inspector’s compensation: There were many positive comments in the performance of his duties. The Selectmen would like to change the method of compensation to a lump sum payment for the year disbursed in quarterly payments for a total amount of $4,000. Steve Bennett made a motion to change the method of compensation from paying a portion of the permit fees and change that to a process of a flat compensation of $1,000 quarterly commencing April 1, 2005 thru December1, 2005.Tim Biggs seconded the
motion and it was approved by all.
7. Last week the Selectmen met in executive session in regards to a general assistance request. Steve Bennett made a motion that they appropriate $215.00 out of the general assistance line to pay Thompson oil for an individual in town who needs assistance. Tim Biggs seconded this and it was approved by all.
8. DOT driveway permit: Steve Bennett made a motion that the CEO be instructed
Henceforth from this date, October 4, 2005, that he require a DOT permit before issuing a building and plumbing permit. This was seconded by Tim Biggs and approved by all.
WARRANTS: A motion was made to pay vendor warrants in the amount of $4, 624.92.
Selectmen’s meetings will continue on Tuesday nights.
The meeting was adjourned at 9:05PM.
Respectfully submitted,
Marion Bowers
Board of Selectmen’s Meeting Minutes: September 13, 2005
The Board of Selectmen present was Wilson Hess, Tim Biggs and Steve Bennett.
Also present were, Mike Turner, Betty Sienkiewicz, Hilary and Tom Fleming and Sallyann Hadyniak.
The meeting was called to order by Wilson Hess at 6:15.
Minutes of the Special Selectmen’s Meeting on September 6, 2005 were approved with the amendments adding Special and the spelling of the name John C Motion made by Steve Bennett and second by Tim Biggs. Motion made and carried.
A review of the agenda consisted of 2 items of abatements, Sullivan’s bill. A report from Tony Musks from Fema. Marjorie Reynolds submitted a letter to be read at the meeting and regarding a bill from/for Tony Neves.
SELECTMEN’S REPORT
STEVE BENNETT
Read a letter from Marjorie Reynolds. He asked Rick Martin to take a look at the trees on Freedom Rec Park and field and to come up with a quote. He received one quote for $2,320.00 which needs to be shown to the Rec. Comm. regarding the cutting behind the ball field.
TIM BIGGS
Nothing to report.
Wilson Hess
Progress was being made regarding the taxes.
TREASURER’S REPORT
Hilary Fleming gave a treasurer’s report stating that as of this day, there was $47,000.00 in the checking account. The bank can combine many of the accounts but will charge $25.00 each month for each account. Each account would be accounted for separately. The bookkeeping can be done by us.
The selectmen are in favor of a new account.
Hilary was shown how to go and do online banking. Oil is locked in at $1.80
NO TOWN BOARDS TO REPORT
There have been no bids for the 1988 GMC Plow Truck
Joe Baker is to organize a group to clean up the Hutchins Cemetery. (Black Hills Account)
OLD BUSINESS
Attached to the minutes are copies of the property lines regarding the house on North Palermo Road. Seems that Tami Swan is saying that Mike Turner’s house in on their property. Wilson Hess will write to Mike Turner to let him know if any permits were issued for Swans lot. Mike has no problem with the board of selectmen.
The Town of Freedom is not going to get involved with Sadoski and the suit he has against the State of Maine.
Steve Bennett stated before we knew about the suit, there was an agreement for $2,000.00 to do an engineering study on the Earthen Dam. A
A motion was made by Steve Bennett and second by Tim Biggs. It cost $800.00 for work already done.
Wilson Hess made the announcement that he will submit his resignation as three year term on the board of selectmen on September 28, 2005.
ROAD COMMISSIONER REPORT
Clint Spaulding
Beaver Ridge, Deer Hill and Mitchell road are being worked on and found out the roads must totally wash away before FEMA steps in. Clint also reported that several roads have brush problems with the school bus drivers. Raven Road is in fine shape. There is still money left to spend on removing the brush. Will get an estimate. There was an evaluation of the Road Commissioner since he was appointed. The job description is being used that was on the agenda for Road Commissioner.
ABATEMENTS
Frank Bagly did not get a check in early February in 2004 therefore he has $154.50 coming to him.
Tim and Hazel Roi received an abatement for 2004 in the amount of $405.00
WARRANT
The vendor warrant was read and signed in the amount of $12,457.59. Steve Bennett made the motion, second by Tim Biggs and all were in favor. Motion made and carried.
Wilson Hess adjourned the meeting at 8:10 p.m.
Respectfully submitted by
Sallyann Hadyniak
Attached are the copies that were given to the Board of Selectmen by Mike Turner regarding the property owned by Mr. Turner and Tami Swans lot in South Freedom. (3 pages)
Board of Selectmen’s Meeting Minutes: September 13, 2005
The Board of Selectmen present was Wilson Hess, Tim Biggs and Steve Bennett.
Also present were, Mike Turner, Betty Sienkiewicz, Hilary and Tom Fleming and Sallyann Hadyniak.
The meeting was called to order by Wilson Hess at 6:15.
Minutes of the Special Selectmen’s Meeting on September 6, 2005 were approved with the amendments adding Special and the spelling of the name John C Motion made by Steve Bennett and second by Tim Biggs. Motion made and carried.
A review of the agenda consisted of 2 items of abatements, Sullivan’s bill. A report from Tony Musks from Fema. Marjorie Reynolds submitted a letter to be read at the meeting and regarding a bill from/for Tony Neves.
SELECTMEN’S REPORT
STEVE BENNETT
Read a letter from Marjorie Reynolds. He asked Rick Martin to take a look at the trees on Freedom Rec Park and field and to come up with a quote. He received one quote for $2,320.00 which needs to be shown to the Rec. Comm. regarding the cutting behind the ball field.
TIM BIGGS
Nothing to report.
Wilson Hess
Progress was being made regarding the taxes.
TREASURER’S REPORT
Hilary Fleming gave a treasurer’s report stating that as of this day, there was $47,000.00 in the checking account. The bank can combine many of the accounts but will charge $25.00 each month for each account. Each account would be accounted for separately. The bookkeeping can be done by us.
The selectmen are in favor of a new account.
Hilary was shown how to go and do online banking. Oil is locked in at $1.80
NO TOWN BOARDS TO REPORT
There have been no bids for the 1988 GMC Plow Truck
Joe Baker is to organize a group to clean up the Hutchins Cemetery. (Black Hills Account)
OLD BUSINESS
Attached to the minutes are copies of the property lines regarding the house on North Palermo Road. Seems that Tami Swan is saying that Mike Turner’s house in on their property. Wilson Hess will write to Mike Turner to let him know if any permits were issued for Swans lot. Mike has no problem with the board of selectmen.
The Town of Freedom is not going to get involved with Sadoski and the suit he has against the State of Maine.
Steve Bennett stated before we knew about the suit, there was an agreement for $2,000.00 to do an engineering study on the Earthen Dam. A
A motion was made by Steve Bennett and second by Tim Biggs. It cost $800.00 for work already done.
Wilson Hess made the announcement that he will submit his resignation as three year term on the board of selectmen on September 28, 2005.
ROAD COMMISSIONER REPORT
Clint Spaulding
Beaver Ridge, Deer Hill and Mitchell road are being worked on and found out the roads must totally wash away before FEMA steps in. Clint also reported that several roads have brush problems with the school bus drivers. Raven Road is in fine shape. There is still money left to spend on removing the brush. Will get an estimate. There was an evaluation of the Road Commissioner since he was appointed. The job description is being used that was on the agenda for Road Commissioner.
ABATEMENTS
Frank Bagly did not get a check in early February in 2004 therefore he has $154.50 coming to him.
Tim and Hazel Roi received an abatement for 2004 in the amount of $405.00
WARRANT
The vendor warrant was read and signed in the amount of $12,457.59. Steve Bennett made the motion, second by Tim Biggs and all were in favor. Motion made and carried.
Wilson Hess adjourned the meeting at 8:10 p.m.
Respectfully submitted by
Sallyann Hadyniak
Attached are the copies that were given to the Board of Selectmen by Mike Turner regarding the property owned by Mr. Turner and Tami Swans lot in South Freedom. (3 pages)
SELECTMEN’S MEETING MINUTES:SEPTEMBER 6, 2005
Selectmen present: Steve Bennett and Tim Biggs. Wilson Hess absent.
Also present: Thressa Abbott, Betty Sinekiewicz, Jay Guber and Marion Bowers.
Steve Bennett called the meeting to order at 6:20PM.
Minutes of the August 23rd meeting were read and were approved with amendments.
ROAD COMMISSONER: CLINT SPAULDING
Clint was unable to be present, but had given Steve Bennett a report.
John Karnarski has been hard to contact.
WTW has bid on several of the roads; Beaver Hill, Deer Hill and the Mitchell RD. This bid looks good. There have been no bids from Lee Bros or Karnarski.
Beaver Hill Rd will have 300ft of hot top on the shoulder and ditching done.
Deer Hill Rd needs to be rebuilt according to FEMA.
Mitchell RD needs 300 ft of surface done and ditching according to FEMA.
Town House RD needs surfacing
Davis RD needs surfacing.
Waning and Raven RDs are done.
Smithton RD needs 600 to 700 ft of work done.
Rollins Rd still needs riprap.
More culverts are needed.
$82,000 will come from URIP, urban roads improvement project. We get this in installments.
Whalen will deliver the sand.
Trucks: The ‘97 truck is all done except the painting. There are no bids on the ’88.
SELECTMEN REPORTS
STEVE BENNETT
1. Wondered if the heating oil money had been sent to Nelson’s.
2. Town Garage: should it be heated this Winter? If someone were working on a truck it would need to be heated. There was a discussion regarding heating.
3. The Planning Board had presented a bill. Needs to be paid if it wasn’t.
4. Lorraine Overlock had spoken with Steve regarding the Thurston and Smithton Cemetery Accounts. She would like to have access to this information. The Selectmen felt that they were agreeable to this. She would also like to see the Smithton Account broken down. Recently there has been $3,200 added to it. The principle should be maintained at $2,800.
There are two bills related to cemetery upkeep that have not been paid.
5. Frank Bagley still has not been refunded money on an abatement.
6. Audit reports still have not been seen.
7. Sandy Pond Dam: Mr. Sadowski has been in touch with the DEP and is suing them regarding the dam. The Attorney General has taken the action to dismiss the case, since Mr. Sadowwski never did own the dam.
8. Homestead exemption application received.
9. WCAP has $751.72 available of Federal Maine Care Fund if we put up a match of around $400.
10. Eminent domain survey.
11. MMA has informed the Town that because of the low workers comp complaints they will be issuing a dividend.
12. Tax Maps: Tony Neves has never been notified of our desire to have him do this.
TOWN OFFICERS
CEO: JAY GUBER
1. Letter regarding membership dues in the Maine Building Officials. He has sent in the required $25.00 and would like to be reimbursed.
2. Building permit application by Steve Shaw for the North Palermo site was obtained.
3. It appears that Mike Turner’s house is on Tammy Swan’s lot.
4. Need for occupancy permit was recommended to the Selectmen. This needs to be done at a Town Meeting.
5. Need for increase in Permit fees. Steve Bennett asked Jay to write up the rational for this.
6. Reimbursement for travel pay has not been done.
7. Received a call related to a house being built near Larry Turner’s.
PLUMBING INSPECTOR: David Schofield
Steve Bennett had recently seen him and was happy with the work he was doing in Town. He has been investigating leach fields, septic tanks etc. There are some problems in this Town related to this.
NEW BUSINESS:
1. Payroll notice: A motion was made by Tim Biggs for the Town of Freedom to accept the notice as written. Seconded by Steve Bennett and approved by all. A copy of this amendment will go with the next paycheck and is attached. Agreed by all.
2. Tax maps: Steve Bennett made a motion that we take $1,000 from the Tax map account to have Tony Neves redo our tax maps. Seconded by Tim Biggs and approved by all.
3. Vendor Warrant A motion was made by Steve Bennett to approve a warrant of
$8,030.81. Tim Biggs seconded this and approved by all. This includes the $25.00 Jay requested.
4. The assessors will meet on Friday, Sept 9th.
Meeting was adjourned at 8:00PM.
Respectfully submitted,
Marion Bowers
SELECTMEN’S MEETING MINUTES EMERGENCY MEETING: JULY 29,2005
Selectmen present: Tim Biggs and Wilson Hess.
Others present: Marion Bowers
This emergency meeting was called to order to act on warrants that required payments by the end of the month.
1. Withholding to the IRS for the second quarter
2. Unemployment: quarterly fee due by the 31st.
Tim Biggs made a motion to approve the warrant as written. Wilson Hess seconded the motion and it passed unanimously.
The meeting adjourned at 9:10 AM.
Respectfully submitted,
Marion Bowers
SELECTMEN’S MEETING MINUTES: JUNE 7, 2005
Board of Selectmen’s Meeting Minutes: September 13, 2005
The Board of Selectmen present was Wilson Hess, Tim Biggs and Steve Bennett.
Also present were, Mike Turner, Betty Sienkiewicz, Hilary and Tom Fleming and Sallyann Hadyniak.
The meeting was called to order by Wilson Hess at 6:15.
Minutes of the Special Selectmen’s Meeting on September 6, 2005 were approved with the amendments adding Special and the spelling of the name John C Motion made by Steve Bennett and second by Tim Biggs. Motion made and carried.
A review of the agenda consisted of 2 items of abatements, Sullivan’s bill. A report from Tony Musks from Fema. Marjorie Reynolds submitted a letter to be read at the meeting and regarding a bill from/for Tony Neves.
SELECTMEN’S REPORT
STEVE BENNETT
Read a letter from Marjorie Reynolds. He asked Rick Martin to take a look at the trees on Freedom Rec Park and field and to come up with a quote. He received one quote for $2,320.00 which needs to be shown to the Rec. Comm. regarding the cutting behind the ball field.
TIM BIGGS
Nothing to report.
Wilson Hess
Progress was being made regarding the taxes.
TREASURER’S REPORT
Hilary Fleming gave a treasurer’s report stating that as of this day, there was $47,000.00 in the checking account. The bank can combine many of the accounts but will charge $25.00 each month for each account. Each account would be accounted for separately. The bookkeeping can be done by us.
The selectmen are in favor of a new account.
Hilary was shown how to go and do online banking. Oil is locked in at $1.80
NO TOWN BOARDS TO REPORT
There have been no bids for the 1988 GMC Plow Truck
Joe Baker is to organize a group to clean up the Hutchins Cemetery. (Black Hills Account)
OLD BUSINESS
Attached to the minutes are copies of the property lines regarding the house on North Palermo Road. Seems that Tami Swan is saying that Mike Turner’s house in on their property. Wilson Hess will write to Mike Turner to let him know if any permits were issued for Swans lot. Mike has no problem with the board of selectmen.
The Town of Freedom is not going to get involved with Sadoski and the suit he has against the State of Maine.
Steve Bennett stated before we knew about the suit, there was an agreement for $2,000.00 to do an engineering study on the Earthen Dam. A
A motion was made by Steve Bennett and second by Tim Biggs. It cost $800.00 for work already done.
Wilson Hess made the announcement that he will submit his resignation as three year term on the board of selectmen on September 28, 2005.
ROAD COMMISSIONER REPORT
Clint Spaulding
Beaver Ridge, Deer Hill and Mitchell road are being worked on and found out the roads must totally wash away before FEMA steps in. Clint also reported that several roads have brush problems with the school bus drivers. Raven Road is in fine shape. There is still money left to spend on removing the brush. Will get an estimate. There was an evaluation of the Road Commissioner since he was appointed. The job description is being used that was on the agenda for Road Commissioner.
ABATEMENTS
Frank Bagly did not get a check in early February in 2004 therefore he has $154.50 coming to him.
Tim and Hazel Roi received an abatement for 2004 in the amount of $405.00
WARRANT
The vendor warrant was read and signed in the amount of $12,457.59. Steve Bennett made the motion, second by Tim Biggs and all were in favor. Motion made and carried.
Wilson Hess adjourned the meeting at 8:10 p.m.
Respectfully submitted by
Sallyann Hadyniak
Attached are the copies that were given to the Board of Selectmen by Mike Turner regarding the property owned by Mr. Turner and Tami Swans lot in South Freedom. (3 pages)
Selectmen present: Steve Bennett, Tim Biggs, and Wilson Hess. Others present: Sallyann and Wassey Hadyniak, Thressa Abbott, Billy Blaisdell, Dot Waterman, Jay Guber, Dottie and Lendall Chase, Carrie Bennett, Joanne Knowlton, Mike Turner, Pete and Marion Bowers
Wilson Hess called the meeting to order at 5:58PM.
The minutes of the May 6th meeting were accepted with some corrections.
Tonight’s agenda was reviewed.
TREASURER’S REPORT: HILARY FLEMING was not present but had spoken with Steve Bennett regarding a draft of the expense summary report. They had gone over the report line by line. This can be used as an operating budget. Some of the items need to be broken down further such as utilities; this can be more specific.Wilson Hess felt that we need to try to match the budget versus actual according to the Warrant. He also felt that there should be more sub-accounts. The Selectmen commended Hilary for her effort regarding the financial reports.
SELECTMEN’S REPORTS:
STEVE BENNETT felt that there is a need for the year to date revenue report. Checks received for $1,000 or more need to have their source documented in the report.
Oil for the coming year needs to be considered. Steve Bennett will call and check with local dealers for their pre-buy cost. According to Jay Guber, it is currently $186.9 with Thompson’s. It would need to be paid for by June 30th.Wilson Hess mentioned that KVCOG would possibly be buying oil by the bulk. However this would not be done before June 30th.
Freedom Park: Warren Spaulding has begun to cut some of the trees behind third bass line. Volunteers are needed to help on June 18th in the same area, so that the trees can be removed from the site on Spring Clean Up Day. They would need to be there early.
WILSON HESS had a letter from the Town Attorney, John Carver that had been sent to the State, stating that the Town of Freedom had in his opinion the best claim to the Earthen Dam. The State needs to honor the issue of a release deed on the Dam. The release deed from Posey Nason was also enclosed. The State has sent all the information to the Attorney General for clarifying the situation.
The Freedom Fire Department has received money from a grant through the MMA for turnout gear in the amount of $2,000. Congratulations to Jim Waterman.
TIM BIGGS spoke for the Road Commissioner. He suggested that they buy a one-ton truck with a wing plow. He also felt that 12feet needed to be added to the two front bays. Also he felt that some thing needed to be done about the sand and salt situation, such as removing it from the current site. This led to a lengthy discussion.
Steve Bennett suggested that the Road Commissioner and his group meet next Tuesday, but this may not be possible because of previous appointments.
TOWN OFFICERS:
CLINT SPAULDIING was unable to attend. His report is attached.
Wilson Hess noted that there is a workshop on gravel work. He felt that Clint Spaulding should attend this. Tim Biggs would like to go as well. Cost would be $25 each.
Prices on an air conditioner are still being checked.
JAY GUBER: C.E.O. On June 1st he met with David Nash, a consulting engineer with Kline Schmidt to evaluate the Earthen Dam and they followed it down stream to the Abbott’s. On Stevens RD. the bank is eroding and will undermine the road. Trees are causing a problem. The engineer suggested that a gate valve be inserted where it originally had been and then another spillway would not be necessary.
He also was in contact with the Planning Board regarding shoreline zoning at Drew Fales and Mike Smith’s. These areas need to be checked before permits can be given.
Fire hydrant replacement: The DEP was called and a permit by rule was needed to move this hydrant which is broken about ten feet. This was approved and the fire department will be asked to pay for this, a $65.00 fee.
Permits were given to:
1. Mike Smith on Cary Lane for an addition of a sunroom on one side of his deck and a mudroom on the other.
2. Craig Harding and Rich Szurpicki for a camp. Dave Schofield has given them a plumbing permit.
JAY GUBER and WILSON HESS met with the Town attorney at Jay’s request. In the recent dispute, the town has no role legally. If it needs to go further it would have to be done by the person directly involved and the person needing legal help could use the Town Attorney if he so requested.
Recommendations and comments from John Carver:
1. It is difficult with the ordinances to do what was done, i.e. stop work on a project. As the ordinance is now written, it is not enforceable, only the court can enforce this.
2. Seek assistance from MMA.
3. Suggested an Occupancy ordinance in this there would be more control.
4. Other advice was related to the rights of private property owners who post or tell people to keep off their land; if you do go on their land, you are trespassing. You must go to court and give reason as to why you need to be on
that land.
Steve Bennett felt that an Occupancy Ordinance need to be looked into and would need to be approved by the Town.
FREEDOM FIELD DAY
Dot Waterman asked that the amount in the budget be changed to $1,200. This specific amount was allotted related to expenses for games and the tent. Wilson Hess asked that they submit a list of their expenditures.
The group has had difficulty getting together because of the need to find a date that was agreeable to all. Some on the committee have had experience doing this and others are novices. Tomorrow night they will have a meeting and come up with a rough estimate and a draft of their plans.This will be a three-day affair, not just for two days as on the original flier. Carrie Bennett had not put some of the activities on the fliers with things that required money from the Town because they felt that they needed the approval of the Selectmen.
Wilson Hess had a question related to the money the fire department made on their activities. This money will have to go to the Town and then to the Fire Department. Also if the Recreation Committee and not the Booster Club makes any money, this too needs to come to the Town and then be allotted to the Recreation budget. The monies need to come to the Town so that the town can account for them. Tim Biggs also wondered about creating a working capital fund. Wilson Hess also thought that they could possibly spend more than they had been budgeted.
OLD BUSINESS
1. Junkyard Ordinance is still being looked at.
2. Planning Board has a vacancy since Bruce Peterson has resigned.
3. Veterans Recognition: no information
4. ACO reimbursement: Wilson Hess made three different inquires related to seat belts. A motion was made by Tim Biggs to approve the bill as previously submitted for
$319. Steve Bennett seconded the motion and it carried. It was suggested that she come in to one of the meetings to give us an update.
5. Recall Warrants were signed
NEW BUSINESS
1. Jay Guber had requested an approval of a permit by rule to move a hydrant. The permit costs $65. Steve Bennett made a motion to approve taking $65 from the fire department for the DEP permit by rule for moving the fire hydrant as requested. Wilson Hess seconded the motion and it carried.
2. Mike Turner presented the permit for CMP. All other permits have been completed. This was given to Jay Guber for signing.
3. Marion Bowers wanted to know if Freedom had a Town Charter. Thressa Abbott knew that many years ago there was a Town Charter. When the towns were incorporated. 200+ years ago they had a charter which was a charter of incorporation according to Wilson Hess. The legal definition of charter today is based upon by-laws. We do not have anything like that today.
The next meeting will be on June 28th.
Wilson Hess suggested on the Tuesday that there is not a Selectmen’s meeting that there be meetings related to workshops. Tim Biggs suggested a meeting to look at the numbers related to the cost of having a public works department.
Sallyann also requested from Wilson Hess a specific time to work on the Web site. He said that he would be there at 9:30.
Thressa Abbott suggested that the Stevens RD be looked at. Both Wilson Hess and Jay Guber felt that the DEP be involved.
Dottie Chase requested that the DEP be involved while here about the trees in the Freedom Falls. Steve Bennett knew that they had already agreed to removing all the trees there.
VENDOR’S WARRANT:
A motion was made and approved to pay warrants amounting to $9490.61.
The meeting was adjourned at 8:20PM.
Respectfully submitted,
Marion Bowers
SELECTMEN’S MEETING MINUTES: MAY 24, 2005
Selectmen present: Steve Bennett, Tim Biggs, and Wilson Hess.
Others present: Betty Sinekiewicz, Billy Blaisdell, Carrie and Libby Bennett, Clint Spaulding, Jay Guber, Sallyann and Wassey Hadyniak, Pete and Marion Bowers.
Wilson Hess opened the meeting at 6:PM.
The minutes of the May 17th meeting were read and approved.
The agenda was reviewed and amended.
TREASURER’S REPORT: not given since she was not present.
SELECTMEN’S REPORTS:
The Spring Cleanup mailing should take place this week according to Tim Biggs.
STEVE BENNETT:
1. Bruce Peterson has notified him of his desire to resign from the Planning Board.
2. DHS has inquired as to what ordinance we are using for General Assistance. We need one and it has been requested.
3. Jeff Kendall from the Maine Revenue Services was spoken with regarding the Municipal Value Return. This is just for tree growth, Veterans and exemptions. The amount that came back last year was just over $20,000 for 2003. The report is due November 1st each year or 6 weeks after taxes are due. The report for last year did not get in until last week. There is a fine for each day that it is late assessed by the State of Maine. He was also informed that it would be a big mistake to send the tax bills out early, there could be a claim against the Town by the individual property owner. There is also the question of whether the legislature will overturn this bill.
4. MMA RISK MANAGEMENT: They have questioned as to the valuation of each piece of property the fire department owns. Jim Waterman has given this information to Steve.
They also wanted information on six or seven other questionable items.
5. The Town of Freedom received a fairly severe management letter for the financial statement of 2003 listing many shortcomings. This was received right after the Selectmen began their duties. MMA requested what our management letter response was. There was never one sent, since they had not requested one at that time. We are currently waiting for the Auditor for the year 2004. The accounting procedures manual is still needed. A copy of the response to this letter is attached.
TOWN OFFICERS:
ROAD COMMISSIONER: CLINT SPAULDING is still waiting for FEMA.
There has been no roadwork done this week.
There have been several trees down because of the weather this week. They have been removed.
The gantry is being used currently on truck #7. Petty Letourneau will be looking at the frames for repainting for an estimate.
Replacement of the Greeley culvert has been delayed because of the weather.
Nothing has been done about the air conditioner.
Tim Biggs wondered if it were possible for Clint to drive the dump truck while he is the road commissioner. This would be one way to save some money. This lead to a discussion of whether the road commissioner should be doing work other than supervision. Clint was agreeable to doing any of the work required. Regarding other members of the road crew, they too, should be informed that theyare expected to do any of the work needed done and not just stand around and watch. In other words, a truck driver may have to work as a laborer. Steve Bennett commented that when the position was previously discussed it was felt that the road commissioner should capable of being a multi-task individual. How is he to be compensated as road commissioner or laborer? Also what is the impact on the crew? In the past, the road commissioner had been paid as road commissioner along with the pay for being a laborer or a driver. Tim Biggs and Wilson Hess felt that regardless of the service he was performing, he should be paid as the road commissioner. Currently he has been charging according to the work he has been doing, be it laborer or truck driver, etc. The Town will not object to this. Clint has spoken to various contractors regarding their prices and their equipment.
CEO: JAY GUBER
1. Last week mailed out a letter to the Selectmen and Sandra and Mike Turner that the stop work order had been lifted as of 5/13/05. The name of the contractor was missing. It was assumed to be Mike Turner.
2. From the DOT Mid-Coast Region a permit for a driveway application on the North Palermo RD for James and Sylvia Moody.
3. A.E. Hodgkins, a consulting engineer, has sent in a bid for Sandy Pond Rehabilitation, not to exceed $5,086. We do need the certified geologist, and engineer as has been suggested. They are purposing to put in another emergency spillway. However they is already another spillway there that is plugged. This is really a gate valve. FEMA money has been requested. A discussion continued regarding this problem. Several other opinions are needed.Wilson Hess felt that a day in June or July to discuss this with representatives Knowledgeable would be a good idea.
4. Jim Waterman wants to put in another hydrant over at the milldam. He has permission from the abutting owners. The broken hydrant will be moved about ten feet.
TOWN BOARDS:
FREEDOM FIELD DAY
Carrie and Libby Bennett discussed their plans for the event that is to be held on August 12thand 13th. They are still hoping for a fireman’s muster, woodsmen competition, and a petting zoo. Space and table rentals will be available. Parade registration forms will also be available They are working with a $430 budget. Their next meeting is June 8th.
OLD BUSINESS:
APPOINTMENT UPDATES:
Monica Holmes has been appointed to the Freedom Field Day instead of Jeff Holmes. Matt Bennett, Tim and Tammy Turner have been appointed to the Recreation Committee.
JUNKYARD ORDINANCE: NO ACTION
NEW BUSINESS:
VETERAN’S RECOGNITION
Carrrie Bennett has been looking into some form of recognition for veterans. She has come up with what she calls the Freedom Pole, which is either 4X4 or 6X6. It would list the name, war, etc. She would like to see this displayed in the Park. Lynn Poulin would be the first name on the list. Steve Bennett suggested that she research what we have honoring veterans first.Wilson Hess commended her for her initiative.
ACO AUTO REPAIR REIMBURSEMENT
The seat belt in Tina Freeman’s car was chewed by an animal she was transporting. The estimate by Saturn was for $319. The Selectmen would like to have a total of three estimates.
CONCEALED WEAPONS PERMIT
The Selectmen Oked this.
CEMETERY COMMITTEE CARRY-0VER
Money that has not been spent in the past can be put into this year’s line on the budget. Viola Greeley had recently contacted Steve Bennett for flowers for veterans graves, was given the go ahead to buy flowers. There is a warrant that gives the Selectmen discretion to spend monies, not just for repairs. Steve Bennett made a motion to carry over the unexpended amount of monies from the cemetery fund budget last year and put it to this year’s cemetery fund of 2005. Tim Biggs seconded the motion and it carried.
OTHER NEW BUSINESS
Website update needs to be done. Nothing has been posted for many months.
Wilson Hess needs to meet with Sallyann Hadyniak to get this done or his representative. The disc she has will not work because of many changes.
Reminder that there is a meeting with the Town Attorney in Belfast for 10AM for
Jay Guber and Wilson Hess on Wednesday.
Selectmen’s meeting: Beginning in June the second and fourth Tuesdays would be scheduled for their regular meeting. However June 14th , it would have to be cancelled because of the election. Tim Biggs made a motion that there be no meeting on May 31st, instead there will be a meeting on June 7th. Steve Bennett seconded the motion and it carried.
The meeting adjourned at 7:45PM.
Respectfully submitted,
Marion Bowers
Minutes of the Selectmen’s Meeting: May 10, 2005
The meeting was called to order by Selectmen Wilson Hess at 5:58 p.m. Steve Bennett and Tim Biggs were present.
Also present: Betty Sienkiewicz, Thressa Abbott, Jay Guber, Jon Willette, Thelma Ledden, Clint Spaulding, Billy Blaisdell, Dottie & Lendall Chase, Peter Bowers, Rhoda Waller, Dave Schofield and Sallyann Hadyniak.
The minutes of the May 3rd meeting were read and Tim Biggs made a motion that the discussion regarding last weeks minutes are over and that the minutes be accepted as read with the correction of a misspelled name to Debbie Balmer. Motion made and carried.
Treasurer’s Report:
Steve Bennett spoke on Hilary Fleming’s behalf. He had a discussion with Hilary regarding the Budget Expense Report. He stated it was all good and there is a year to date report.
Payroll Processing Schedule: Wilson Hess stated that the Selectmen agreed to have one signature on the payroll warrant. Therefore, Tim Biggs will sign the payroll on Friday or Steve Bennett on Monday so that the people on the payroll will get paid on Thursday by picking up their checks. They don’t want the workers salaries to be held up. Tim Biggs said he was willing to sign the payroll warrant on Friday’s.
SELECTMEN’S REPORTS;
WILSON HESS
1) Starting 2005 ATV registrations will be valid from 2005 and will end June 30th of 2006. They will be registered May 1st of each year and will end June 30th of the following year. If you register one in November it will only be good till June 30th.
2) Also effective May 1, 2005 ATV plates are no longer required. Stickers will be used. ATV’s are not allowed to be used on town roads or public ways.
STEVE BENNETT
1) Spoke to the dispatcher regarding the truck that has been parked on the intersection of Rt. 137 and North Palermo Road. Many have called in about the truck being parked there and if that is what has to be done to get it out of there they will continue to call.
2) Jim Waterman wanted the Fire Grant to be mentioned and Gloria is looking up the receipts for that are what is needed to proceed. There is a couple of thousand dollars that we will be getting back.
3) Mr. Bennett read the correspondence. Because of no claims over the previous years the workmen’s comp. insurance premium has gone down. Last year the premium was based on an estimated payroll. The estimated premium $3,950.00 that the state had given us when we were doing our budget. All employees are covered including the Selectmen. The bill came in for $2,963.00 which was very good. Getting a $1,000.00 break is very good!
4) 4) The actual cash value coverage on the Historical Building was $1.910.00 which was given by MMA Risk Management and Mr. Bennett called and told them to put at least $10,000.00 on it pending an inspection.
5) MMA Risk Management wants a written response to management letter received by the town of Freedom They want a letter in response to the 2003 Audit April 2, 2004 letter. Mr. Bennett sat down with Hilary Fleming and will try to get it out this coming week.
The audit needs to go back on the agenda.
6) Sandy Pond Dam---Steve Bennett sent a letter to Mr. Merch on March 31, 2005 requesting that the DEP reopen their file to find the owner of the owner of the dam. Because they ran out of DEP funding, they never finished their work. We want to know if the state has any plans and what they are going to do in clarifying the ownership. Sadowsky cannot be found. According to the Maine Tort Claims Law the town is exempt on liability if anything should happen using the washing away of the Abbott’s house.
7) Mike Giggy suggested putting in a security system in the Town Office, Fire Department and will throw in his labor. It would cost somewhere around $1,200.00. Sure sounds like a budge item for next year.
8) The demolition of a car on Freedom Field Day will be covered by MMA. They just need to rope off the area and supply safety equipment, battery removed, etc.
9) Effective June 1, 2005 all monies etc. will be transferred to Bangor Savings Bank including the Black Hill account without charge. The safety deposit box is in place. The Revenue and Expense Statements appear to be accurate. Still waiting for the budget verses actual report. It will be ready to go on May 24th. As of April 30, 2005 there is $80,565.14 in the Town of Freedom checkbook.
10) Mr. Bennett received a call from LT. J. G. James Mc Cloud from the Secretary of the Navy office in Washington, D. C. The U. S. Navy has created a new class of warships to be able to fight in shallow waters. The class of ships were named after all the towns by the name of Freedom which are located in New York , New Hampshire, Indiana, California, Maine, Oklahoma, Pennsylvania, Wisconsin, Wyoming. The first field service laying ceremony is on June 2, 2005 at Marinette Field in Marinette, Wisconsin and a letter will be sent to the Town of Freedom suitable for framing and will be hung in the Town Office.
TIM BIGGS
1) Plastic culverts could be purchased for $100.00 cheaper through KVCOG then Vikings. Three are being purchased from Viking because they need to be replaced soon. Orders come from KVCOG within 10 days and proposed that 10 more from KVCOG. Will no act on until a dollar figure is determined. Tim also reported together with Mr. Spaulding regarding roads, etc.
ROAD COMMISSIONER
CLINT SPAULDING
1) Mr. Spaulding will operate the excavator to do the culvert work and be paid operator’s wages. Excavator is on rubber tracks, and will not damage roads. The cost of renting the excavator is $275.00 per day and $65.00 for pick-up and delivery.
2) Plow wings are off the town trucks.
3) Dig safe has been called for all the repair work that will be done.
4) Clint will talk to Herb Abbott about mowing and will also contact Scot Holmes who volunteered at the town meeting to mow the Rec Park and Mitchell Field.
5) Clint, Hilary and Tim sat down and hammered out pay scale for Public Works Employees that are mostly state wages and Hilary will enter them into Trio.
6) A report was sent into FEMA mostly for damaged roads. Sibley Road culvert (public road) and on Oak Lane 700 feet of washed out road (discontinued) costing $2,400 and public way, $3,000.00. (Grand Total)
7) Private roads are covered under FEMA
8) No plans are in effect regarding the repairing of roads until the amount of money from FEMA is known.
CEO
JAY GUBER
1) Mr. Guber called up the Turners from Montville and requested that they remove the ice shack from the boat landing. He reminded them if it isn’t done soon, a letter will be sent to them and face a possible fine.
2) Mr. Guber gave a report about his meeting with Mr. Rick Kirsten of Hodgkin Engineering Associates of Waterville. Regarding the Earthen Dam. After a lengthy discussion Mr. Guber is waiting for Mr. Kirsten to get back to him with the information they discussed. He is going to set up a cost estimate at no charge.
3) Jay tried to get in touch with Don Harriman to see if things were done that he started but was not able to get a hold of him.
4) Well drilling was going on down on Ledges Lane on May 6. He spoke to the well driller and told him of our habitat and explained the situation and he was very accommodating and stopped everything. The property belongs to Randy Currick of 53 Church Street in Belfast and the property is 41 Ledges Lane in Freedom. No violations. Jim Coddle the biologist from the Inland Fish and Game requested that Jay fax him the documentations
5) Jay also stopped by Mike Turner’s property and stated everything looked good and is now waiting for the DOT permit. (state driveway) Mike had turned in all necessary papers except he didn’t’ note who the builder was. An application was picked up for the DOT permit for him to apply for and when received it will be turned over to the town office.
6) Jay gave out a permit to Jim Moody who is putting in a driveway but will not do anything until he received the DOT permit.
PLUMBING INSPECTOR
DAVID SCHOFIELD
1) Working on a system for Cy Reynolds. Don’t know how that one is going to turn out.
2) The house on the hill has a failed system in it and it’s for sale. Also it has half of a new system but has not been inspected. People should be prevented from moving in until repaired. Waiting for information from the Dept. of Human Services. Freedom has a lot of poor systems and said the complaints should be in writing. There was a lengthy discussion about all the poor systems.
SCHOOL BOARD REPRESENTATIVE
LYNN HADYNIAK
1) Lynn introduced herself to everyone and gave a full report as to all that is going on in the school. She spoke of the new school and did such a thorough job and covered all aspects and was very informative.
2) It was brought to her attention about the swearing and antics on a school bus and she said she will follow up on that for she wants to know what the people’s concerns are and to be of help.
3) The school is costing $35,000.000.00 and will be paid by the state and is not coming out of the residents pockets.
Since no one was there to represent the Freedom Rec. Comm. Mr. Hess went on to say that they scheduled August 13 as Freedom Field Day.
OLD BUSINESS:
Tim Biggs stated he called up Tami and Tim Turner and they want to be a part of the Rec. Committee. Matt Bennett also wants to be on the committee. Tim Biggs made a motion that Tami and Tim Turner and Matt Bennett to be on the Rec. Comm. 2nd by Wilson Hess. Motion made and carried. Tim Biggs also nominated Monica Holmes to be on the Rec. Comm. and Steve Bennett second it. Motion made and carried.
Steve Bennett and Jay Guber attended the Planning Board meeting last week and listened to a speaker named Rich Baker from Maine Shore Land Zoning. Mr. Bennett brought back the junk yard ordinance (condensed and complete version) and handed it to the planning board to look it over and become very familiar with it In order to make sure they know what they are supporting and to bring it back to the Selectmen.
NEW BUSINESS
1) Wilson Hess met with our Animal Control Officer Tina Freeman and Tina wants to know what her compensation will be. Wilson suggested a 10% increase from $9.03 to $9.93 and requested that the Selectmen think about it. This will be put on the agenda next week under old business.
2) Tim Biggs made a motion that the recall petition election or vote be on June 14, the same as the school election. Wilson Hess seconds that motion. Motion made and carried.
3) Saturday June 18, 2005 will be junk pick-up day.
4) After a lengthy discussion regarding the petition Mr. Bennett feels he should be treated fairly and that a separate notice be sent out notifying the residents about the recall.
5) Wilson and Tim will confer with MMA to see that the wording etc. is all correct and this will be brought up at the meeting next week under old business.
VENDERS WARRANT:
Tim Biggs made a motion NOT to pay MMA $7.00 therefore making the vendor warrant $3,041.25. Second by Steve Bennett. Motion made and carried.
PAYROLL WARRANT:
Tim Biggs made a motion to accept the payroll warrant for 05/10/05 as written for a grand total of $11,031.31. Second by Steve Bennett. Motion made and carried.
1) Steve Bennett spoke to Michael Briers the attorney and told him that the Wanning Road is a town road. So he has written a letter to Yankee Title saying he has spoken to officials of the Town of Freedom. He also wrote a letter to David Layland and no leins are outstanding. Steve Bennett made a motion to have the Selectmen sign the Municipal Quick Claim Deed releasing David Layland of Palmyra of any possible liens that occurred long before he owned the property. Tim Biggs second the motion. Motion made and carried.
2) A very long discussion by the Selectmen and Mr. Guber took place because he requested that he have the protection of the town attorney against harassment.
Steve Bennett stated that anyone working for the town should have protection by using the town attorney. MMA can advise but not do it. Wilson made a motion that the Code Enforcement office consult with the town attorney with purposes for determining what type of protection might be available for him. Motion was 2nd by Tim Biggs. Motion made and carried.
Wilson Hess adjourned the meeting at 9:05 p.m.
Respectfully submitted,
Sallyann Hadyniak
SELECTMEN’S MEETING APRIL 26, 2005
Selectmen present: Steve Bennett &Tim Biggs. Wilson Hess was unable to attend.
Others present: Thelma Ledden, Thressa Abbott, Betty Sienkiewicz, Sallyann Hadyniak,Tom & Hilary Fleming, Jay Guber, Carrie Bennett, Clint Spaulding, Dottie & Lendall Chase, JimWaterman, Jerry & Liz Sullivan and Marion Bowers.
Steve Bennett called the meeting to order at 6PM.
Minutes were read and with modifications were accepted.
SELECTMEN’S REPORTS
STEVE BENNETT stated that a hydraulic engineer from Portland has notified the Town that he is willing to inspect the dam. His services are not free.
Unity has just been approved for a $300,000 grant. This is a benefit of having a Comprehensive Plan.
TIM BIGGS spoke about the Junkyard Statute. The planning board had asked for this to be passed. He found it very vague. To qualify to be a junkyard three or more unregistered cars are on your property. Also it means that a yard or field or other outside area used to store, dismantle or other-wise handle discarded worn out or other types of plumbing, heating, electronic or other type of material, furniture, scraps of lumbar, old or scrap copper etc. There is nothing said about volume. Someone would have to have the discretion to make this decision. The need for fences was mentioned. Jay Guber suggested that the Town write their own ordinance. Jay will look into the ordinances of other towns. He also suggested that prior to the Spring Clean up that the Selectmen send anotice with non-offensive wording that we would like to have the Town be picked up and looking nice. An ordinance for dilapidated buildings is needed.
TOWN OFFICERS
TREASURER: HILARY FLEMING
The disc drive will arrive this week and will get inserted.
The papers have been given to Bangor Savings Bank. Jennifer at the Bank needs to sign them.
The new checks have not arrived yet, but all the necessary information has been given to the responsible party.
New Treasurers hours will begin probably in mid-May and will be on Thursday and Friday. She will be doing warrants o n those days.
Hilary has been working on the chart of accounts. Budget vs. actual expenditure is nearly ready.
She has opened a new department called outsource. This will include agreements, grants, contracts, memos of understanding. Examples are the Waterville Humane Society, TRIO agreement, and KVCOG. This will be done as a total unit.
The municipal valuation return is almost done. Wilson Hess needs to fill in the rest of the information.
Recently Steve Bennett found an audit done in 2003 by Gail Chase with many suggestions.He suggested that they soon have a meeting with the Budget Committee.
ROAD COMMISSIONER: CLINT SPAULDING
Rick Ferris from FEMA will not be in his office this week. The roads should not really be touched that are in need of repair until seen by FEMA.
Clint has been unable to talk with someone at KVCOG. They are playing phone tag. So far fifteen culverts have been found that need to be replaced and they are probably more.The cost of vinyl versus galvanized culverts can vary from $50 to $100 according to the research Clint has done. Tim Biggs was given a copy of roads and their conditions.
PUBLIC WORKS
Steve Bennett asked that the public works committee, which consists of five members, get Together soon. Some of the reasons are for pay and to determine an estimate to keep what We have, the public works, or if it is better to contract the work out. Clint agreed to call this meeting. A chairperson could be elected at their first meeting. Members are Dave Bennett, Jay Guber (only in relationship to the buildings), Herb Abbott, Clint Spaulding and Lendall Chase. Steve Bennett also wanted Hilary to obtain all costs related to Public Works, particularly winter roads, salaries, repairs, insurance costs, loans, workers comp and so forth. He also wanted Clint to call the surrounding towns to see what they pay per mile this past yearAnd what they think they are going to need to pay next year. Most of the towns, according to Clint have a three to five year contract. Also asked by Steve Bennett was how long will our trucks last. With annual maintenance Clint felt they should last a long time. Clint wanted to know what we get paid for the State Roads. In 2003, it was $28,000.
CEO, BUILDING INSPECTOR: JAY GUBER
On April 20th Jay met with the Mid-Maine Code Enforcement Officers Association and with The shoreline zoning co-coordinator for the State of Maine, Richard Baker. They now have sixty-two pages of amendments for shoreline zoning. This will affect streams and ponds. The planning board needs to be aware of these changes. The State is requiring and it is the Planning Boards responsibility to make the final decision. This relates to homes, buildings, additions, changes, etc. Jay is willing to work with the Planning Board and they need to work together. They meet the 1st Wednesday of the month.
On April 25th Jay met with the DEP regarding two properties, Mike Smith’s camp regarding a building permit and to Drew Fales property as well. A letter will be sent documenting the discussion and also how to go through this new process. Jay also requested an informational seminar related to the new amendments for the Planning Board and other interested parties. The properties were viewed because they were within the 100-foot setback and a few other things.
There is a property on Carey Lane that David Schofield should check on that has running water and no wastewater disposal. It is the second place on the right. Someone owns it from Ontario.
Permits:
1. Nathan Stumps representing his father, Roland Stumps, of 146 Smithton RD. has requested a permit for an addition consisting of a bedroom, bathroom and a living room. He has his plumbing permit. 4/26
2. Jean Poulin, 1106 North Palermo Rd, permit for a deck.4/26
3. George Butler will be coming in for a permit. He was unaware of size requirements.
The buildings were inspected, sheds and barns by Jay.
A discussion regarding Mike Turner and permits followed for 973 North Palermo Rd took place.When Jay drove by the property there was a full crew working and he chose not to stop and inspect. He would like to go with another individual when he does inspect the property. State Trooper Fowler has already been notified of accusatations and threats of physically removing Jay from the property. The permit was not completely filled out by the acting building inspector. The State DOT driveway information is missing. This should have been obtained first. There was a discussion related to the driveway and a permit for it. Fines can be imposed according to our building ordinance. A letter will be sent telling the consequences if he does not follow protocol. A fine will be imposed if necessary. This will be sent by certified mail. The Selectmen stated that they would back Jay up. He is doing his job as sworn in to do.
Letters and calls have gone to Jay regarding more building in the Shaw sub-division. These are from James and Sylvia Moody, and Tammy Swan. They have all been told to get their DOT Driveway permits first.
FIRECHIEF: JIM WATERMAN
Tim Biggs has signed an MMA grant application for safety turnouts. He would like to order Three sets which would cost $3400and we would receive $2,000 from the State.
On Saturday Jim attended a new state training requirements. They are going with a new curriculum. He has requested funds from the Treasurer so that the training material can be covered.
Approval for a grant from Maine Forest Service has been received for Class A foam and Collapsible Indian tanks. There is a cap assistance program which is requested for the Indian tanks which is a Federally funded program which would be for a third of the cost than if they were purchased privately. This is a $1,500 grant and they will pay back about $700.
Freedom Field Day has a tentative date of June 11th. There will be a chicken barbeque. The site is ample for tents, games and a barbeque. Jim is also in favor of the parade route As previously described.
Grass burning when it is possible is being done. Steve Cross and Betty Sienkiewicz are on the List.
There was a complaint about Delta Ambulance taking to long to get to a residence for a lift assist. According to a phone call he received last night from Bill, the director, it took 29 minutes. There was some delay because the 911 call went to Waldo Dispatch. Waldo Dispatch then called Delta Ambulance. They do have maps in their ambulances now. They also have offered to train the fire department on the ambulance so that they know where equipment is located.
Two incidences of speeding on the North Palermo Road have been noted. One of which was reported to Jim. They were driving in excess of 100 mph. The police have been notified. Signs of 45 mph need to be posted.
Fire extinguishers need to be signed on a monthly basis. Jim does them at the Town Office.These need to be done at the Town Garage as well. Dave Bennett could do this. If there is a safety walk through and they are not signed on the back this is a safety violation.
Fire exit signs are needed at the Town Office and at the Town Garage. Fire escape routes from the building need to be done. These show a floor plan directing the route of exit from the building. These need to be posted by each door.
Burning permits can now be obtained on-line at the cost of $7 this will go into effect in July. It is for all towns and areas south of Bangor and east and west. It does not cover the unincorporated territories north of Bangor. However you can still get a permit free from your Town fire wardens. This would mean Jim Waterman, Herb Abbott or Dave Bennett.
There has been an increase in break-ins. There is a problem with drugs in the area and in the schools. It is important to let our school representative know of problems. Lynn Hadyniak was suppose to come in a few weeks ago and she would be welcome at a Selectmen’s meeting.
Hilary Fleming mentioned that the post office had called about space if there were a disaster, so that they could have space to sort mail, etc. They also are going to approach the Grange. Craig Overlock is our EMA.
TOWN BOARDS:
COMPREHENSIVE PLANING COMMITTEE
They have a meeting planned for Thursday night.
CEMETERY COMMITTEE
THRESSA ABBOTT has received an inquiry regarding information about a burial at the
Cummings Cemetery. Steve Bennett will contact the MMA regarding this.
OLD BUSINESS:
APPOINTMENTS:
Appointees will need to be sworn in by Cindy.
Members of the Comprehensive Plan who have served this past year were asked if they would be willing to continue and they were agreeable.
Cemetery Committee: Thressa Abbott and Betty Sienkiewicz will continue to serve on this Committee.
FREEDOM FIELD DAY
Potential volunteers for this committee are:
1. Libby Bennett
2. Carrie Bennett
3. Dot Waterman
4. Christine Spaulding
5. Kim Holmes
6. Jeff & Monica Holmes
Carrie Bennett is interested in getting those interested together to get this organized. June 11th is the date that has been suggested. This year they would like to have activities for both children and adults. Suggestions have been for a car demolition. Steve Bennett will check on this regarding insurance. A woodsmen’s competition is being researched. It was suggested they check with Unity College regarding this. They have an annual competition. Jaws of Life from Unity was another possibility. Delta Ambulance has already agreed to be present to display their trucks and to be in the parade. There will be a parade and the suggested route would be from Skidgells onto Route 137 to High Street and onto Pleasant St to the Fire Station. A policeman would be needed for Route 137. Games such as volleyball and a tug-of war were a couple of suggestions.
Sallyann Hadyniak mentioned that they would be having two farm teams, #1 and #2 this year since so many youngsters showed up. For some things they will be considered as one team.
SPRING CLEAN UP
Jerry Sullivan was present to answer questions regarding the clean up. It will be a door-to-door. Pick-up on June 18th beginning at 8AM. There is now a fee for getting rid of computers, televisions, paints, fluorescent lights, and other articles. They cannot be put in the garbage. How to charge for this fee need to be discussed further. Steve Bennett asked him to supply us with a list and the charges involved. Freon needs to be removed if it is in the appliance, such as refrigerators, and then a sticker is placed on it. The regular stickers don’t stick very well and it was suggested that they be stapled on. Post cards will be sent out with pertinent information.
Some towns belong to a regional group that will take household hazardous waste.
Steve Bennett also suggested that the Town have a walking roadside pick-up. There has been a lot of litter noted lately. Jay Guber suggested that Waldo County Jail be contacted for prisoners to do this. Steve Bennett will check into this. Scouts were suggested as well as Mt. View students.
NEW BUSINESS:
ORDINANCES
Steve Bennett would like to see a book only for ordinances. When they were voted on And when approved. Also have it entered on the computer as well.
FINANCIAL WARRANTS: The following warrants were approved for: Payroll $719.11, $912.90, Vendors: $53,028.65
MOTION: Tim Biggs made a motion for Dave Bennett to build a gantry and Steve Bennett seconded the motion. The motion carried. This will be on the warrant next week for Dave Bennett. This will become a permanent piece of equipment used so that the bodies will be removed from the truck frames for maintenance.
A motion was made for adjournment at 9:08.
OPEN SESSION:
Complaints of speeding on Pleasant St were discussed as well as motorists not stopping at stop signs.
SELECTMEN’S MEETING APRIL 19,2005
Selectmen present: Steve Bennett, Tim Biggs, and Wilson Hess.
Others present: Thelma Ledden, Lendall Chase, Mike Turner, Clint & Christine Spaulding, Hilary & Tom Fleming, David Schofield, Pete & Marion Bowers
Wilson Hess called the meeting to order at 6:02PM.
Minutes were read and corrections made. A motion was made to accept the minutes with the modifications. Corrections or modifications will appear in the corrected copy, which is filed in the Selectmen’s reports and on the Web site.
TREASURER’S REPORT: HILARY FLEMING
1. Municipal Valuation Report is still being worked on. Lots of figures have been obtained, but still need to be obtaining information related to open land, tree growth, and veterans information. Also information about homestead categories is needed.
2. Bank account papers have all been signed and clarifications were obtained where needed. Checks from Bangor Savings also have to be taken care of. All necessary paper work has been sent. Arrangements are being made for the checks to be printed on an inkjet printer. The originals need to be located.
3. Expense vs. Revenue Summary is available.
4. The budget vs. actual is still being worked on.
5. A meeting with the road commissioner, Clint Spaulding and Selectmen Tim Biggs needs to be arranged regarding the pay scale.
6. The Clerk’s line is over budget. The money will all be used up by mid-October. The deputy clerk line will be used up by the first of June.
7. Printer request: This has been discussed with TRIO and the people who produce our checks and learned that a laser print is not necessary. An inkjet printer is useable. Prices of printers vary from $72. to $399. The advantages of the higher priced ones do double sides, which would save paper and are faster. They also scan, copy and fax. They come net workable as well.
SELECTMEN’S REPORTS:
1. WILSON HESS asked that the letter to the outgoing Selectmen be signed. It will be available tomorrow.
2. TIM BIGGS: Spring Clean up will be on June 18th beginning at 8AM. There was a discussion regarding charging fees for some articles, a decision will have to be made by
the first May meeting of the Selectmen. Some kind of sticker program may need to be instituted. This needs to be investigated. Thelma Ledden inquired about trash left on other people’s property. This becomes A landowner’s problem. The Town is not responsible. Other towns have had programs to dispose of hazardous material.
3. Bangor Savings Bank documents: STEVE BENNETT felt that there was some confusion last week about the signing of documents. The Selectmen do not have to sign them.
4. TIM BIGGS attended the Waldo County Municipal Association Meeting.
This was a meeting to strategize what to say when Isleboro met with the Legislature to secede from the County of Waldo. It was well attended. If Isleboro were to become part of Knox County they may not save any money, since a new jail will be built in that County. A quorum of the Legislature would need to act on this.
5. WILSON HESS discussed a letter from Attorney Michael A Wiers, representing David Leland who owns property in Freedom on the Waning Road. The attorney claims that the Waning Road is a discontinued road. Insuring the title has become a problem because of this. According to information from the State, it is a Town of Freedom Road. Unity and Freedom maintain this road on a seasonal basis. A letter needs to be written to Mr. Weirs affirming that the Waning Road is a Freedom Town Road.
Christine Spaulding thought that the problem might be because prior to 911 there was another Waning Road in Unity. That old Waning Road is a discontinued road. In a conversation that Steve Bennett had with the paralegal, it was pointed out that the tax maps have Waning Road as a discontinued road. However, the tax maps are irrelevant to this situation. He also was asked about the Glidden Road, which is a discontinued road. According to the Freedom map of the Urban Rural Missions Program as of 2002 it is listed as a Town Way. Steve Bennett will respond to this letter.
6. STEVE BENNETT has an up-to-date copy of the Maine Auto and Graveyard Statute.
The previous information we had was not current. Beside the copy of the current statute we have an application for a graveyard, junkyard permits and a permit which must be displayed on the premise. Also included, a sample on how to conduct a hearing on this matter. This material needs to be studied.
7. STEVE BENNETT has sent in the insurance application for MMA. This includes coverage for the map value unknown- in the Town Office, along with Red Mitchell Monument replacement estimate was for $5,000. There were many questions related to the Dam. Coverage amount is not known relative to the Dam.
8. STEVE BENNETT had been in contact with Delta Ambulance today. Everything is all set with Delta.
TIM BIGGS learned from Jim Waterman that he had received a complaint regarding Delta. They had trouble with the lift and had difficulty in finding High Street. It took them forty- five minutes for them to arrive at the location. A map of the Town had been sent to them. Tim will follow up on this
TOWN OFFICERS
CEO: Jay Guber was unavailable but had spoken with the Selectmen earlier regarding permits required by Mike Turner. Cindy had also given them a copy of a message she had taken from Mike Turner. The rapport between the two of them, Jay Guber and Mike Turner are less than desirable. Mike did not want our CEO involved at all regarding property on the North Palermo Rd. However, Jay Guber is the CEO for Freedom and has the backing of the Selectmen. Steve Bennett gave Mike Turner a letter that Jay had written. Originally it was to be sent by certified mail, but since Mike is here, the letter was given to him. Mike did ask if the CEO would meet with him at the Town Office along with a Selectmen present. Wilson Hess felt that this would be possible. He also reminded Mike that there were consequences of removing a town official from one’s property.
ROAD COMMISSIONER: CLINT SPAULDING
Last week the estimate for FEMA was given to Tim Biggs. This has been submitted to Rick Ferris at FEMA with an estimate of $29,250 for roads and $5,000 for the dam. Some of the needed work involves nine culverts need on the Mitchell Rd, five of them are rotted out; Penny Hill Rd has a culvert with the bottom rotted right out of it. Deer Hill also has culverts that are needed.
They have been advised not to do any repairs until they have been inspected by FEMA.
New cones placed on the Greeley Rd are brand new and missing. Barriers, saw horse type would be harder to remove, more visible and reflective tape could help in making them more visible. Stakes had been put in the ground, but are not really very visible.
It was suggested that if FEMA has not been heard from by this Thursday to give them a call.
Shawn Raven wanted to know if the poster could come off and the answer was in the negative.
All the roads have been graded once. They will need to be re-graded.
Plastic culverts are being used by the State. Clint is going to check on the cost of them
PLUMBING INSPECTOR: DAVID SCHOFIELD
Cy and Marjorie Reynolds have come in with a request and the schematic drawing related to problems they have related to a septic system and a well.
He is going to try to apply for a grant for them. According to Steve Bennett there are a multitude of problems. The water is contaminated. David Schofield is going to go over the paper work and see what he can suggest to resolve the problem.
Wilson Hess invited him to a monthly Selectmen’s meeting and welcomed him.
OLD BUSINESS:
Review of appointments: STEVE BENNETT
Last week the following were voted on for the following positions and some of them had not been notified previously.
1. Craig Overlock, EMD
2. CEO & building inspector, Jay Guber
3. Clint Spaulding, road commissioner
4. ACO, Tina Freeman
5. Solid waste, Herb Abbott
6. Dave Schofield, plumbing inspector
7. Addison Chase has agreed to another term, appeals board
8. Judy Bennett, planning board
9. Betty Sienkiewicz, budget committee still needs to be contacted.
10. Audrey Williams, budget committee still needs to be contacted.
11. Recreation Committee will be for a one-year term.
12. Christine Spaulding, Freedom Field Day
13. Kim Holmes, Freedom Field Day
14. Dottie Waterman, Freedom Field Day
15. Jeff Holmes & Monica Holmes,Freedom Field Day.
16. Carrie & Libby Bennett, Freedom Field Day: A letter from Carrie requesting that the Freedom VFW Women’s Aux would like to put on a car demolition during the Freedom Field Day. An old vehicle would be brought in, participants would take turns wrecking with a sledgehammer. Battery would be removed, all fluids would be drained, and the ground would be covered with plastic. Applicable safety precautions would be required, fire helmet, face shield, leather gloves and a fire coat. Wilson Hess questioned about hazardous waste material. As long as all applicable safety considerations are taken he has no problem with it. Steve Bennett will check on this in relationship to insurance.
Steve Bennett did find one form in the manual that could be used for each appointee. He will make Cindy aware of this.
At the last Selectmen’s meeting the division of duties was agreed upon. Tonight all three Selectmen are signing this. A copy is attached.
Scheduling of Selectmen’s meetings:
It has been discussed about meeting twice a month instead of on a weekly basis. Since there are some bills that need to be signed in the middle of the month, the 2nd and 4th Tuesday was suggested by Wilson Hess. Tim Biggs thought that summer time would be a good time. Steve Bennett felt that with the division of duties, there were chores they could be doing in the “off” week. Steve Bennett made a motion that beginning with the month of June that the Selectmen meet in a regular session the 2nd and 4th Tuesday of the month. Wilson Hess seconded the motion and the motion carried.
Scheduling of Selectmen’s meetings:
Monday: Steve Bennett 9AM-12N
Tuesday: Wilson Hess 9AM-12N
Friday: Tim Biggs 8AM-10AM
These hours will be posted.
NEW BUSINESS:
Last week BMR payments that need to be made weekly was discussed and after researching this issue, this could be delegated to the Treasurer. A motion was made by Wilson Hess to appoint the Treasurer as an approved officer to authorize warrants for Bureau of Motor Vehicles on a weekly basis. Steve Bennett seconded the motion and it carried.
Background checks to carry a concealed weapon by the Maine State Police have been received. Names are withheld. The applicant has to take a course.
Inkjet printer: Hilary Fleming requested authorization for $400 for an inkjet printer. Tim Biggs made a motion that Hilary Fleming, our Treasurer, spend an amount up to $400 for a printer. Wilson Hess seconded the motion and it carried.
WARRANTS:
A motion were made by Steve Bennett and Tim Biggs seconded it to pay the following warrants: Vendors: $10,092.97.
There was a discussion as to which account the cemetery flags should be put in.
A motion was made by Steve Bennett and seconded by Tim Biggs to pay the warrant of April 19th.
Payroll: $1, 639.48
The meeting adjourned at 7:55PM.
Respectfully submitted,
Marion Bowers
Attachment: Division Selectmen’s Duties
SELECTMEN’S MEETING APRIL 5, 2005
Selectmen present: Steve Bennett, Tim Biggs, and Wilson Hess.
Also present: Thelma Ledden, Thressa Abbott, Betty Sienkiewicz, Sallyann Hadyniak, Clint Spaulding, Hilary Fleming, Cheryl Grass, Pete & Marion Bowers.
The meeting was called to order at 6 p.m.
Minutes were read and the following amendments were added:
Page 2: Freddie’s last name is Overlock.
Steve Bennett hours in the office on April 1 were different than had been proposed.
Page 3: State junkyard ordinance was changed to law from ordinance.
Regarding a Town Meeting regarding this law, the Planning Board had a hearing and a Town Meeting was held.
CITIZEN ISSUES AND QUESTIONS:
Thelma Ledden expressed concern over her road. The road had been ditched on the incorrect side and she now has a pond on her property. The tar is breaking down along the side of her driveway on the right hand side. It was undercut.
Cheryl Grass was in regarding mowing the Freedom Field. She needs to contact Jeff Holmes or Erna Keller. It was also mentioned that if you were using your own equipment, you would need liability insurance.
CORRESPONDENCE:
One taxable property list arrived postmarked April 4th. This may not be eligible for an abatement because of the late date.
SELECTMEN’S REPORTS:
1. Bangor Savings Bank has offered a proposal to the Town. This would include a non-bearing interest checking account associated with a sweep account. A sweep account puts all the money in the checking account into an overnight investment account, which earns interest. The next morning the funds are restored to the checking account. The current interest on the sweep account is 2.7%. We would keep $35,000.00 in the checking account and anything over that would go into the sweep account.
In comparison with Peoples bank, there is no sweep account and we earned on the checking account 1.05 % for a total interest last year of $1,529.40. Our average daily balance last year was $161,000.00 in our checkbook.
Bangor Savings checking account is guaranteed up to $100,000 FDIC and the sweep account is collaterized as high-grade investment and guaranteed in writing by Bangor Savings. Night deposits can be made at any branch. Separate CD’s would need to be set up for various accounts, such as capitol investment accounts, Also separate sub-accounts could be set up at the 2.7% rate. There are no fees involved. They will supply us with computer checks. On-line service will be available. All accounts are free.
If we got down to the $35,000.00 and there was no money to sweep into the overnight account, we could call them and tell them to suspend the sweep account privilege. If this were not done there would be a $25.00 charge monthly.
If this proposal is authorized the bank would need a letter of authorization. Investment accounts would also have to be set up. Currently the Town has $100,000.00 plus in CD’s. These are funds designated to different departments that have been invested in CD’s. There is a small account with Black Hills stock. We also wouldn’t need a surety bond with Bangor Savings.
Hilary Fleming inquired regarding electronic banking. There is no legal way to do this currently. MMA has met with the bank and something is trying to be worked out.
If there is $100.00 in the vault, cash or receipts, it needs to be deposited. Going to Peoples takes longer than going to Unity’s Bangor Saving.
Going with the balance of last year for comparison the interest earned would be over $3,000.00 and with CD’s and the sweep account the return would be between $7,000.00 and $8,000.00.
2. April 1, 2005 property lists are in the folder.
3. MMA insurance inspection was conducted on the Town’s property. There were no negative comments regarding the Town Office, or the Historical Building. The inspector was happy with the Town Park. However, concern about the concrete foundation as a danger was expressed. She did feel that Red’s monument should have a value placed on it as well as the map in the Town Office.
The Fire Department had some GFI receptacles that were not GFI. They will need to be replaced. Also there were a couple of other minor things.
The Town Garage: One clipboard was found, the others are in the trucks according to Clint. The phone was working. She was not happy with the wiring. The “electric”garage doors still don’t work. The fuse box and no GFI were noted. The external entrance had not been fixed. Clint said that it would need a steel insulated door. In comparing it to last year, it was improved. Steve Bennett explained to her that the Town did not want to spend a lot of money on the Garage, because of the possibility of a new Town Garage.
Block out-tag out procedures are going to be emphased by MMA. A written policy and procedure need to be instituted. This is related to an injury which resulted in a death.
The Dam was also viewed. She did not know how to deal with this.
There are pictures that Steve Bennett had recently been taken. The Dam is 350 feet long and there was water over the dam by the town landing and in surrounding areas. Seventy-five percent of the dam was over-topped.
In an insurance questionnaire Steve Bennett has been working on, there are a lot of questions related to the dam. He will discuss it with MMA, regarding liability coverage, how much we need and what it would cost.
4. No action has been taken on the computer disc.
5. Town Garage work: Tim Biggs has been in touch with Bruce Stubbs to do the electrical work related to the box and replace the line up to the weather head for $600.00 on Friday afternoon. A bid on the interior work is being requested.
6. Maritime Energy: Tim Biggs checked this out and no one knows of any permit needed.
7. Town Loader & Trucks: Steve Bennett: A meter has been put in one of the trucks. Both windshields, at the cost of $190.00 each, have been replaced as well as four windows on the loader. It may be possible that insurance will cover the glass repair. MMA will need to be called regarding this. It still had not been inspected. There may be a broken motor to the wipers on it. Otherwise the vehicle is running well.
Dave Bennett feels that the bodies should come off the sanders, be scraped, sandblasted, and repainted. He feels the bodies have never been off the frames.
The bodies need work, how much is an unknown until they are taken apart.
Both trucks need a clutch. The frame on the 97 is in tough shape. Mileage is low but they have not been well maintained. Montville has several bodies they might be willing to sell.
The lighting in the Town Garage makes it difficult to work. A droplight is a necessity, one was bought, but a fluorescent one is needed.
8. Road Work: Clint Spaulding gave a report on the conditions of the roads that need repairs due to the recent heavy rain. Six roads in particularly need attention,
Prioritizing them they are Greeley Road, Deer Hill, and Raven Road. The others are the Mitchell, Beaver Ridge, Rollins and the Penny Hill Road.
Deer Hill has a culvert that needs to be replaced at the top of the hill as well as a cross culvert. The side of the road has washed out with the rain and needs to be fixed. Ditching needs to be done. Part of the road is one-way only. Mitchell Road: This needs a hole fixed just before the dumpsite. Shoulders after the dump need to be repaired. The end of the road also needs to be smoothed to prevent breaking up the hot top.
Beaver Ridger Ridge Road: As Thelma Ledden mentioned at the beginning of the meeting this needs to be ditched on the right hand side. They apparently have ditched on the wrong side of the road. Her back yard is a pond. The shoulder needs to be fixed from the washout. She feels a culvert needs to be put in. It needs rocks put in like was done on the Penney Hill Road.
The Greeley Road was worked on today and temporary fill was put in. A culvert is needed, as the other one is rotted out. A phone line was skinned on the Greeley Road.
The phone lines are working. Looks like someone will have to attend a class with Dig Safe.
Penney Hill Road had a “sink-hole” in it. This has been filled with sand.
Goosepeaker Ridge also needs attention to a culvert.
Raven Road is extremely muddy and he feels it should be closed off to through traffic.
The Rollins Road is real rough. At some point the hill needs to be rip rapped to hold the hill from washing out.
Doug Gould has a backhoe he could bring to work on the Greeley Road on
Wednesday.
9. Plumbing Inspector: This position needs to be acted on immediately. Mike Turner wants to pour a slab and needs a plumbing inspector. He was going to do it with out the plumbing inspector. The fine for this is $2,500.00 He did obtain a permit from Donald Harriman. Possible plumbing inspector candidates are Donald Harriman and David Scofield. Steve Bennett will contact the latter to see if he is interested.
10. Delta Ambulance: Letters have been sent to Waldo County Dispatch, Delta Ambulance, Unity Ambulance and Maria Jacques by Steve Bennett. Also a map of the Town has been sent to Delta. Notices are posted and postcards are being sent to the residents.
11. FEMA Money: Wilson Hess contacted FEMA and because of the recent heavy rains was told to call back in a couple of weeks. There is a form in the office that needs to be made up as soon as possible. There is a possibility that there will be money for this . We will probably need man-hours and an estimate for the repairs.
12. Automobile Graveyard and Junkyard Law discussion was postponed. An updated statue needs to be reviewed.
13. Road Commissioner Notice: This has been posted. Clint Spaulding has applied for the position. Cut-off date for the applications is April 10th.
14. Animal Control Officer: According to MMA no weapon may be carried. A letter to this effect was sent to Tina Freeman.
Montville is looking for someone to fill this position according to Wilson Hess.
Steve Bennett felt that unlicensed dogs need to be followed up on.
15. Wilson Hess had reviewed a grant application from the fire department for turnout gear for seventeen firefighters along with eight air-packs.
TOWN OFFICERS:
TOWN TREASURER:
HILARY FLEMING
The budget has been being put into the computer. Expected revenue needs to be put in. What should she use as a base? Any figure can later be changed. She has wondered about contracts and agreements to be included. Also about a good definition of software and hardware would help to keep track of these things. Some specific information is needed. Craig Costello needs to be contacted about several issues. A detailed copy of the general ledger has been sent to him. A budget versus actual will soon be available
OLD BUSINESS:
ABATEMENT REQUESTS:
WILSON HESS spoke about several requests.
Bruce Morgan requested in November 04 to consider an abate seasonal property that is unfinished inside. This needs to be viewed.
Alley property: Another one that needs to be inspected before an abatement can
considered. George Butler said he had a drilled well.
NEW BUSINESS:
Selectmen’s hours:
Steve Bennett: 3-4 hours on Monday.
Tim Biggs: perhaps Friday afternoon
Wilson Hess Tuesday morning.
Public Works Committee:
Wait for road commissioner.
Freedom Field Day
Lisa Widdoff is not interested.
Cheryl Smith may be interested as well as Christine Spaulding.
Other candidates: unknown response. Anyone interested is welcome.
Spring Clean Up
Discussion as to date between May 21st and June 4th. Tim will check with Sullivan Bros. regarding this date.
A motion was made by Wilson Hess to tentatively make June 4th our Spring Clean Up Day. Tim Biggs seconded the motion with all Selectmen approving. Tim Biggs will contact Sullivan Bros.
Appointments
A motion was made by Wilson Hess to appoint Charlie Porter acting CEO in the absence of Jay Guber. Steve Bennett seconded this motion and all approved it.
There is a question of where the permit books are. He, Charlie Porter, will come in tomorrow morning to get the permits and a copy of our ordinances.
Tax Maps
Tony Neves was the last person to update the tax maps and has offered to do this again. The deeds are here in the file. Cost will be considerable less than $3,000.00.
A motion was made to contact Tony Neves to update our tax maps by Steve Bennett. Wilson Hess seconded the motion and all approved it. Wilson Hess will contact Tony.
Plumbing Inspector:
Discussed under old business.
Problems in the past have been failure of the plumbing inspector to show up and then the lack of the three inspections required by law. One complaint about Dave Schofield was that he did not turn the building permits in until the end of the year. He was also CEO and had lot of family pressures at the time. Steve Bennett will contact him.
Road Work:
Emergency work needs to be done hopefully this week on three roads: Greeley, Deer Hill and close part of Raven Road. Then next week or as soon as possible ditch Beaver Ridge Road. Dig Safe needs to be called every time. With this recent occurrence the wire was not down a foot. A suggestion was made by Wilson Hess to prioritize the first three roads named above and make Beaver Ridge the next work to be worked. Steve Bennett made this into a motion with Tim Biggs seconding the motion. All selectmen approved the motion. Wilson Hess said that the road crew was out a lot working on the roads.
Truck bodies:
A motion was made by Wilson Hess to authorize public works for the removal of the truck bodies from two trucks, the 97 and the 2000 and then to recondition them. Steve Bennett approved and all approved the motion. Dave Bennett will be called to take charge of this.
Town Garage:
It will cost $600.00 to go through the weather- head to the entrance. The wire needs to be replaced. The breaker box will be put inside, take the wires to the outside and then go up to the weather-head. A motion was made by Wilson Hess to authorize the work that Bruce Stubbs estimated at $600.00 and also to get an estimate of rendering the inside wiring safe. Tim Biggs seconded the motion. All approved the motion.
Bangor Savings
Tim Biggs made a motion to adopt Bangor Savings as our new bank for all our financial accounts. Steve Bennett seconded the motion and all passed this.
Election of the Chair
Wilson Hess had said that when he went for the three-year term he would put his hat in the ring. Steve Bennett was still willing to do it. By a toss of a coin, Wilson Hess became chair. A motion was made by Steve Bennett for Wilson Hess to become the Chair for 2005. Motion was seconded by Tim Biggs and approved.
Letter from Carol Richardson
Wilson Hess has a letter from Carol Richardson stating that she has no town records from last year. This is not the letter that had been sent to her. She asked that this be noted in the records and on the Web site.
FINANCIAL WARRANTS:
A motion was made and approved to pay the following:
Vendors: $4,931.32, which included interest from a previous bill.
Payroll: $2,666. 56.
The revenue and expense sheet was gone over. Pay for the Town Clerk, it is higher than had been planned for. This is suppose to be a thirty-four hour position. $3,000.00 is the budget for deputy clerks.
The meeting adjourned at 8:21 p.m.
Respectfully submitted,
Marion Bowers
SELECTMEN’S MEETING MARCH 29,2005
Selectmen present: Steve Bennett, Tim Biggs, and Wilson Hess
Others present: Dave Bennett, Dottie &Lendall Chase, Sallyann Hadyniak, Thressa Abbott, Jay Guber, Hilary Fleming, Clint & Christine Spaulding, Pete & Marion Bowers.
Bill McKenna, a representative from Delta Ambulance was introduced. He requested a letter be sent to Delta with our request, that they service the residents of Freedom. Also a letter needs to be sent to Waldo County Dispatch as well with this change.
Maps of the Town will also be needed.
The effective date of this will be April 15th. Bill McKenna would like copies of both letters sent to him.
Unity Ambulance also needs to know of this change.
Steve Bennett will notify all parties by letter.
Wilson Hess had a very positive perspective on having used Delta from recent personal experience.
A meeting with the fire chief and his department needs to be arranged. A letter was presented for the fire department authorizing the use of Delta’s radio frequency.
Literature along with an emergency information packet was available to take and place on the door of your refrigerator. This would be helpful to those responding to the emergency.
Delta Ambulance is also willing to come out for Freedom Field Day so that people can inspect the ambulance and meet some of the personnel.
The Selectmen’s meeting was called to order at 6:11PM.
The minutes of the March 22nd meeting were approved after one modification. The quarterly loss from MMA relates to workers comp.
Tim Biggs was welcomed. He has had a phone call related to banning personal watercraft from the lake. Wilson Hess felt it was under state control. This could be looked into by calling MMA.
CORREPONDENCE
1. Tax map information from Belfast was given to Wilson Hess.
2. Toby Farrington from Montville has a road grader which could be available for use.
3. Mark M. from Unity is available to do lawn mowing. Several other people volunteered to do mowing at the Town Meeting. This information is being given to Jeff Holmes.
4. KVCOG sent information related to the joint purchase of culverts.
5. CMP letter given to Wilson Hess.
6. A survey request from Cindy Boyd, related to general assistance, will be taken care of by Steve Bennett
SELECTMEN’S REPORTS
ROAD WORK
Clint Spaulding spoke about putting gravel in some of the wet holes. This had good and bad results.
There is a washout by Kellers.
The ditch across from Richardson’s needs to be checked on. This will be done tomorrow.
Another ditch on Young Hill has washed out. Riprap needs to be replaced. This is a State Rd.
Wilson Hess wondered if we should be checking with the Lee Bros. to do grading. He thought it cost about $2,000 last year. There is a $75 charge per hour. Last year it took about 1-&Mac184; days to do this.
Grading needs to be done in the spring. Weather permitting the first and second week of April is a good time to grade.
Dave Bennett said that there was the need for a lot of gravel this summer.
Culverts on Burnham Hill RD. need work.
Clark Rd. also needs gravel and grader work. There are bad potholes there.
Freddie Overlock of Lee Bros. knows the roads.
The roads need to be graded, then gravel placed and then regraded.
Tim Biggs will check with the Lee Bros. regarding the roadwork.
Wilson Hess brought up FEMA and their deadline of July or August. He will check on this. Jay Guber thought that FEMA should be checked with regarding the dam as well. There is a 10% hold back by FEMA.
Sandy Pond Dam: Steve Bennett sent them a letter regarding the dam. Shyka and Grassi will be asked to sign a release as well.
It may be a good idea to consult a hydraulic engineer.
Meetings scheduled for Monday: 10 AM. Bangor Savings with Pam Myrick and another representative to learn of their proposal. One of the main advantages working with this bank is the nearness of it.
1PM. Building inspections with Ann Snyder of the MMA. It was suggested by Wilson Hess that the buildings be given a look around prior to her visit. The meter box at the garage still has not been done. Steve Littlefield of Brooks, an electrician was suggested. Jay Guber will contact him tonight. During the meeting Jay was able to get in contact with an electrician who can be here on Friday. The Town Garage and the Fire Department will need to be open as well for inspection by MMA.
April 1, 2005 the office needs to be staffed by the Selectmen for residence to turn in their list of taxable property.
9AM -11AM Wilson Hess
11AM -1PM Steve Bennett, the hours were different than had been proposed.
1PM – 2:30PM Tim Biggs
Maritime Energy requesting permit for driving on posted roads. They need a call.
General Assistance application denied.
Town Report prepared by volunteers was a learning experience. They will learn from their mistakes. Wilson Hess suggested that all information by in by a certain deadline well in advance. This deadline should be set in January.
Steve Bennett thought that a copier that could do two-sided page would be helpful. This needs to be looked into.
Pete Bowers felt that the volunteers should have been thanked for their work at the Town Meeting. They had been thanked in the Town Office.
The only negative comment heard by several people was that salaries were not listed.
There is a need for a disc drive for the Northgate computer. Hilary Fleming was authorized to buy one. It will cost about forty dollars.
Town Garage phone is not working; there is no dial tone. Cindy checked yesterday and there was never a work order. Clint will check on this with Cindy.
Loader needs repair before it can be inspected. Dave Bennett said it needed wipers, windows broken on the sides and the windshield is c